program of the day 09:00introduction to the training getting to know each other role of the project...

PROGRAM OF THE DAY09:00 Introduction to the training

Getting to know each other

Role of the Project Manager in I2P

11:00 COFFEE BREAK

11:30 People-oriented responsibilities

Solving real cases from I2P

13:00 LUNCH BREAK

14:00 Task-oriented responsibilities

15:30 Coffee Break

16:00 Global Communication

Practicalities for the kick-off week

Project Manager’s Task Oriented Responsibilities

Task and People –oriented responsibilities are needed

Source: Forsyth 1990, Derue et al. 2011

Task-oriented, e.g.

• Defining task roles• Planning and

coordinating concrete actions

• Determining standards for performance

People-oriented, e.g.

• Increasing the cohesiveness

• Reducing interpersonal conflict

• Showing concern and consideration

Course Calendar – bird’s eye view of the courseI2P in numbers• 16 weeks of project work• 2 intensive weeks• 4 coaching sessions• 2 workshops• 2 checkpoint

presentations • 1 final presentation

Understand the

problem

Need finding

Interpret findings

Idea generation

Building a prototype

Test and improve

Problem Space Solution Space

Adapted from the book Design Thinking, Understand – Improve – Apply, Christoph Meinel, Larry Leier, Hasso Plattner

Guiding The Team Through The Process

Course Structure Week by Week

• Gives you guidelines for the weekly work

• Weekly performance not followed, but weekly activities give you a “more-or-less” idea of where you should be in the process

• Coaching sessions are support and evaluation points

• Always come into the coaching session with the Project Update Deliverable

Keep the team within the budget

• Total team budgeto 5 people teams: 3 900€o 6 people teams: 4 250€

• Allocate:o Travel & accommodation / person: max. 350€o Prototyping / project: 200€

• Save receipts, you will be reimbursed in retrospecto Teams with Aalto PM’s get reimbursed by Aaltoo Teams with ESADE PM’s get reimbursed by ESADE (Donka

Jeleva)o Hand in a document with:

Explanation of the cost Receipt (or screenshot of a payment) The bank account where the money should be transferred

In Aalto

• See my email with instructions and forward it to your team members

Company Relationship

• Set time & place for meetings well in advance (min. 3 meetings)

• Make sure the team comes well prepared to the meeting

• If the contact prefers updates between meetings, make sure they are carried out

• Maintain an open conversation with the contact (last years there have been less contacting than the companies expected)

• Be considerate of the busy schedules of the company representatives

• Maintain a respectful tone…

Kick-off week practicalities

Team working spaces

We are 85-90 people. Patience is in high demand.

• 12 teams can fit into EGarage• 4 teams will be in additional

space• We need to move flexibly

between a lecture set-up and a team working set-up

Kick-off week practicalities

Abbvie 2,1

Abbvie 1,1

Teams working in the EGarage:• Itella 1,1 + 1,2• Itella 2,1 + 2,2• HP 2• Aqualogy 2 • Visit Finland 1 + 2• Abbvie 1,1 + 1,2• Abbvie 2,1 + 2,2

Teams working in the additional space:

Monday: 113Tuesday: 010Wednesday: 009Thursday: 010Friday: 010

Itella 1,1

Itella 2,2 Abbvie

2,2

Aqua-logy 2

HP 2

Itella 2,1

Itella 1,2

Abbvie 1,2

Visit Finland

1

Visit Finland

2

Fortum 2

Fortum 1

Aqua-logy 1

HP 1

Meeting with the company on Monday 19th

Fortum• 12:00-13:00• In room 4M1N, by phone.• Contact: Marianne Tikkanen

Itella 1 - eCommerce• 12:00-13:00• In room 1M2S, via Videra or Lync• (Back-up room 108S) • Contact: Elvira Vainio, Jaakko Kaidesoja

Itella 2 - Postman• 13:00-14:00• In room 1M2S, via via Videra or Lync• Contact: Elvira Vainio, Kaj Kulp

Visit Finland• 12:00-13:00• In room 1M1S, via Skype:

susanna.markkola• Contact: Susanna Markkola, Terhi Hook

Kick-off week practicalities

If needed, the company can call to the landline phone in each room.

Ask them to call Esade at+34 932806162 and ask for the right extension:

Room 1M1S –extension 5477Room 1M2S – extension 5458Room 4M1N – extension 5472

Meeting with the company on Monday 19th

Abbvie 1• 16:00-17:00• In room 1M1S, Webex• Contact: Jose Martinez

Abbvie 2• 17:00-18:00• In room 1M1S, Webex• Contact: Jose Martinez

Aqualogy (don’t bring any forks, knives, etc.!)• 17:30 • At Agbar Tower, Av. Diagonal 211• Contact: Ivan Chica

HP• 17:15• At HP Sant Cugat• Contact: Alan Lobban, Maria Pero

Kick-off week practicalities

If needed, the company can call to the landline phone in each room.

Ask them to call Esade at 932806162 and ask for the right extension:

Room 1M1S –extension 5477

Kick-off week practicalitiesMeeting with the company on Monday 19th

The goal of the first meeting with the company:

• Meet the company contact and introduce the team to them

• Get acquainted with the company’s business and the case they have presented

• Go through your questions about the brief (you will have time to prepare them on Monday in class)

• Ask for help to get in touch with stakeholders you consider important to speak with

• Agree on the next meeting (suggested for week 23.2.-1.3.)

Kick-off week practicalities

Check-list: things to agree about before next Friday

With your team, agree about• Weekly communication (means & schedule)• Working platforms (e.g. Google Drive, FB)• Identify individual heavy workload periods and agree on work

distribution

With the company• Set the next meeting (time and place/means of communication)• Agree on updates between meetings (if the contact would like

to)

With your fellow PM’s• A PM forum to ask for peer support and share experiences?

Teaming exercises on Sunday

• Lifeline + Strengths & Weaknesses + Values & Guidelines

• Start the session by introducing yourself as the PM of the team. Explain your role in the team.

• Your facilitation is needed in the exerciseso Keeping the time and moving the

conversation furthero Allowing everyone to have their

turno Facilitate a conversational

approacho Wrapping up the exercise

synthetize the results into a summary at the end of the exercise

• Setting a relaxed and trustful atmosphere is essential.

• Let the team warm-up before getting into the exercise

3 team exercises

PART 1 – individual work (15 minutes)1. Draw a “lifeline” and mark

significant occasions in your life, e.g. hobbies, studies, work experience, voluntary work etc."

2. Think:o How has different time periods

affected your professional skills?

o How have they built up your personal strengths and other capabilities?

PART 2 – sharing in the team (30-45 minutes, e.g. 6-7 min/person)3. Share your story4. Think: based on your experience,

what will you bring to the team/project? Skills, knowledge, experience…

1st Exercise: LifelineWe will do an exercise that aims to help you in getting to know the capabilities in your team and utilize them.

PART 1• What are your strengths and

weaknesses when working in a team?"

• Individually e.g. 5 min.”• Share with others e.g. 2 min. /

person”

PART 2• Take a moment to reflect with your

team:o Which of the weaknesses

might become a challenge in your team working? ”

o How could you tackle these? "

2nd Exercise: Strengths and Weaknesses

Create common ways of working and a team culture at the beginning of the project.

PART 1• What do you find most important when

working as a team?• Individually e.g. 5 min.• Share with others e.g. 2 min. / person

PART 2• Choose three values / guidelines that

your team agrees to follow.

3rd Exercise: Values and Guidelines