program approval

Program Approval

Using Rubrics for Program Approval and Continuous Program Improvement

“Leading for educational excellence and equity. Every day for every one.”

Career & Technical Education Issues for Carl D Perkins/MDE

• Minnesota Rules 3505• Secondary Licensure• Career and Technical Education

Program Approval and Renewal Process

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• 1100 Standards for Program ApprovalWritten application for approval of vocational (CTE)

programs by local education agencies shall be made to the commissioner of education. The commissioner’s approval to establish vocational (CTE) programs shall be conditioned on meeting the following minimum standards:

– Vocationally licensed (CTE) instructional staff as specified in the state plan for CTE.

– Sufficient and suitable facilities including laboratories, shops, classrooms, equipment, etc.

– Class size conducive to efficient/effective teaching– Compliance with federal laws– Uniform Financial Accounting and Reporting System

(UFARS)– Open to all students– Meet the appropriate level

Minnesota Rules, Chapter 3505.

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• 2400 ScopeThen local education agency shall resubmit each approved program for evaluation by the commissioner of education at least once every five years.

Minnesota Rules, Chapter 3505.

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• 2500 Instructional Program ApprovalA. In-depth exploration of occupations to assist in

the career planning process;B. Development of occupational competencies

designed to be recognized for advanced placement in postsecondary programs; and

C. Development of occupational competencies necessary to enter an occupation.

Advisory committee to meet at least two times per year.

Minnesota Rules, Chapter 3505.

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• Only teachers holding a valid CTE license are approved for use of federal and local levy dollars

• New Standard Licensure as of September 1, 2002

• Community Expert, Variance, Waiver, Temporary Limited Licensure – (variance) (most are 3-year limits). MDE Licensure site (look up and forms):

http://education.state.mn.us/MDE/EdExc/Licen/index.html

Secondary Licensure

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• Table C:– Column A - Program OE Code– Column B - UFARS Code/Budget Reporting– Column C - Program Name– Column D - Course Codes– Column E - Course Titles (generic)– Column F - Minnesota Common Course Catalog Number– Column G-L - Approved Licenses– Column M - Career Cluster– Column N-O - Used for Data Coding– Column P - Non-Traditional Program Identifier– Column Q-CIP Codes– Column R-X – Pathways for Technical Skill Assessment(s)

Table of Career and Technical Education Programs and Licenses (Table C)http://education.state.mn.us/MDE/SchSup/

CareerEdAdmin/ProgAppr/index.html

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• FY13-14 Metro East and Central Minnesota• FY14-15 Southwest Minnesota• FY15-16 Southeast Minnesota• FY16-17 Metro West• FY17-18 Northern Minnesota • Repeating FY18-19 Metro East/Central

Minnesota

AND/OR: New Program/Courses are Added– Courses need new syllabus

AND/OR: Change in teacher(s) need copy in MDE file

Program Approval Schedule

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• Due to MDE on or before December 1 for the year of the cycle. If received after that date, the program will NOT be approved until the next fiscal year. Meaning: dollars will NOT be able to be used from Perkins and/or the Local Levy for any aspect of the program for that year.

Dates

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• http://education.state.mn.us/MDE/SchSup/CareerEdAdmin/ProgAppr/index.html

• Use this form for every program submitted. Each course syllabus you include in your program packet should have a corresponding line on the MCL to that course syllabus. IF you have 7 classes attached – there should be 7 lines on the MCL to match and EACH name on the MCL should be the exact same name as what is on the course syllabus. They need to be identical.

CTE Program Approval Worksheet(Master Course List {MCL} Form)

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• Each line and column on the MCL needs to be filled out. District # / Type (usually 01) / Cycle Year (current one – 13-14) / School Name / Program (FACS) – 090101 would be your program #.

• Under Course Name – each course syllabus sent with the packet needs to have a corresponding course name to match the syllabus.

• Your six digit program number would be from the Table C along with the two digit course number matching your course syllabi.

• Credits and hours are explained in slide 19. • Mark yes or no if class is articulated and if there is a certificate

to the class, please list it.• Only the Ag program has 10 classes to choose from (01 to 10)

under program 019901 for science credit (SC) classes. See Table C. Please make sure they are for SC only. There are the generic courses to choose if they are not for science credit.

Master List of Courses Con’t.

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• ED-00381-15 Secondary Career and Technical Education Program Approval Proposal for Youth With Disabilities

• ED-02335-03 Secondary Career and Technical Education Program Approval Proposal

Program Approval Forms http://education.state.mn.us/MDE/SchSup/CareerEdAdmin/ProgAppr/index.html

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• ED-00381-15 Replaces ED-00381-14• Needs the signature of the Special

Education Director• Used for following Program OE Codes:

000670, 000710, 000750, 000755, 000790 and with special permission 000023.

SECONDARY CAREER AND TECHNICAL EDUCATION PROGRAM APPROVAL PROPOSAL FOR YOUTH WITH

DISABILITIES

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Secondary Career and Technical Education Program Approval Proposal for Youth with

Disabilities• 000670 – Career Accommodation• 000710 – Career and Technical Evaluation• 000750 – Work Experience Handicapped • 000755 – WE/Career Exploration Program• 000790 – Technical Tutor/Paraprofessional

ED-00381-15

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• ED-02335-03 Replaces ED-02335-02• This form is to be used for ALL career

and technical education programs EXCEPT the following programs designed to serve students with disabilities: 000670, 000710, 000750, 000756, and 000790.

SECONDARY CAREER AND TECHNICAL EDUCATION PROGRAM APPROVAL PROPOSAL

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Secondary Career and Technical Education Program Approval Proposal

• For all programs except those using form ED-00381-15 (previous slide) including administrative and general codes:– 000110 Local District Career and Technical

Education Administrator– 000745 Work Experience – Disadvantaged– 000756 WE/CEP – Disadvantaged– 001050 Employment Placement

ED-02335-03

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• Appropriate PA Form w/Signatures• Copy of teacher’s licenses• Copy of the Advisory List with Business

Association• Sample of certificates/credentials offered• Postsecondary articulated programs listed• COURSE SYLLABUS FOR EACH COURSE –

1-3 pages maximum

Program Approval resources needed with each form

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• District or Center Name__East Overshoe________• District/Center Number___ 4000_______________• Date Submitted_________July 1, 2004__________• Program Location (Building and Community Name)

_East Overshoe High School, East Overshoe MN__• MDE Office Use only Leave blank_____________• Program Name_ Agriculture Combined Program___• Program OE Code___________019901__________• Program Length (hours) _______67.5_____________

(see sample)

Program Approval Format

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• Credit Calculation: (specify per course)– Credits are determined locally and may (or may not) align

with “credits” as defined in M.S. 120B.024 (Graduation Requirements). Please identify as quarter, trimester, semester or year-long credits.

• Hour Calculations:– Year long class: 170 days x 45 minutes / 60 min = 131.25

hours– Semester course: 50 minutes x 5 days x 18 weeks / 60 min

= 75 hours– Trimester block: 90 minutes x 5 days x 12 weeks / 60 min =

75 hours– Quarter course: 45 days x 45 minutes / 60 min = 33.75 hours– Quarter block: 45 days x 90 minutes / 60 min = 67.5 hours

Course/Hour Calculation Grid

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• Name of Local Contact Person__John Deer, Curriculum Director_• Telephone Number (808) 567-8901 ________________

___• FAX Number (808) 567-1234 _______________________• Name of Teacher: Oliver Farmer__________________________ • File Folder Number: 123456 Farmer _(see attached License)____• Telephone Number: (808)_567-1938 _____________________• Name of Teacher Forest Ranger___________________________• File Folder Number: 098765 Ranger_(see attached License)______• Telephone Number: (808)_567-1938 _______________

_____• Name of Teacher ______________________________________• File Folder Number:_____________________________________• Telephone Number: ___________________________

Program Approval Format Continued

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NOTE: Assurance 1-4, 5, 11 and 13-19 REQUIRE additional information or attachments to this proposal. Use this section as a checklist for each item.

Required Attachments

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1. Names, addresses, and roles of representatives in related business, industry, labor, and community-based organizations who participate on the advisory committee. (1-4)

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Name of Participant

Address/Phone Number

Related Business, Industry, Labor, Community Organization

• It is preferred that you attach a copy of the teacher licenses for each of the teachers in the program area.

2. Copy(s) of teacher license(s) and/or file folder number(s) if not listed on the front page. (5)

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Examples:• Certified Nursing Assistant (CNA)• Emergency Medical Technician (EMT)• Cisco/A+ Certification• NATEF Certification• AYES Certification• MOUS Certification• Etc.

3. A list or sample of any certificate/credential offered in the program. (11)

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Program/Course Offering Articulation Agreements

Postsecondary Institution where the Agreement is accepted.

4. A list of postsecondary institutions and post secondary programs where articulation agreements exist (13-19) or dual/concurrent enrollment occurs.

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1. Signatures-Secondary Career and Technical Education Director or Superintendent

2. Typed or Printed Name (this is the person who will receive

confirmation of approval)3. Date4. Mailing Address (street, city, state, zip)5. Telephone Number6. Fax Number7. E-mail address

District/Center Verification

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8. Signature – Director of Special Education

9. District /Coop Number10.Date

District/Center Verification ED-00381-15 form only

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• Introduction Package• Definitions• Rubrics for all 7 program areas

– Community Involvement – Personnel – Program Administration – Program Assessment – Program Design – Resources – Support Services

Program Approval Rubrics

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• Check only one of the appropriate rating boxes based on self-assessment. Retain documentation in your files.

• Rating Scale from the Program Approval Rubrics: – MIN – Minimum – EME – Emerging – QUA – Quality – EXE – Exemplary

STATEMENTS

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1. Advisory Committee Role2. Advisory Committee Membership3. Advisory Committee Operations4. Community Partnerships/Resources

COMMUNITY INVOLVEMENT:

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5. Teaching Credentials6. Professional Development7. Professional Organizations8. Paraprofessional/Technical Tutors (if

applicable)

PERSONNEL:

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9. Local Career and Technical Education Program Administration

10.Financial Responsibilities

PROGRAM ADMINISTRATION:

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11.Program Assessment12.Continuous Program Improvement

Process

PROGRAM ASSESSMENT:

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13.Career Development14.Career Clusters/Pathways15.Curriculum Content16. Instructional Delivery17.Student Assessment 18.Leadership Development/Student

Organizations: List the student organization or identify the alternative co-curricular/leadership development activity to be used. List: ____________________

19.Work-Based Learning Program

PROGRAM DESIGN:

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20.Curriculum/Instructional Resources21.Equipment22.All Learning Environments

RESOURCES:

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23.Program Awareness/Accessibility24.Program Support25.Career Guidance and Counseling

Program

SUPPORT SERVICES:

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Dan Smith 651 582-8330 dan.smith@state.mn.usSupervisor

Marlys Bucher 651 582-8315 marlys.bucher@state.mn.usData/Perkins/Assessment & Evaluation/Metro Minnesota,FACS

Al Hauge 651 582-8409 al.hauge@state.mn.usCareer Development/Counseling/Work-Based Learning,NE Minnesota Perkins

Michelle Kamenov 651 5828434 michelle.kamenov@state.mn.usService Learning/Counseling Liaison/Perkins

Jean Kyle 651 582-8514 jean.kyle@state.mn.usBusiness/Marketing Ed/Central Minnesota

Joel Larsen 651 582-8395 joel.Larsen@state.mn.usAgriculture Education/Southeast Minnesota

Michael Mitchell 651 582-8513 michael.mitchell@state.mn.usHealth Education/Service Occupations/Southeast Minnesota

John Rapheal 651 582-8682 john.v.rapheal@state.mn.usT/T&I, Northwest Minnesota Perkins

Debra Blahosky 651 582-8334 debra.blahosky@state.mn.usSupport Staff/Program Approval Data Base

Anne Danielson 651 582-8333 anne.danielson@state.mn.usSupport Staff

Judee Ferguson 651 582-8865 judee.ferguson@state.mn.usSupport Staff

Staff Minnesota Department of Education Academic Standards and High School Improvement 1500 Highway 36 West Roseville MN 55113-4266 FAX: 651 582-8492

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Contact your Regional Staff

Perkins Coordinator

Questions?

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Marlys J. Bucher, Ph.D.Coordinator for Secondary Perkins

CTE Program Assessment/Evaluationmarlys.bucher@state.mn.us

(651) 582-8315 Phone

Debra BlahoskyData Collection/Program Approval Data Bases

debra.blahosky@state.mn.us(651) 582-8334 Phone

1500 Highway 36 WestRoseville MN 55113-4266

(651) 582-8492 FAX

Questions?

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