professional fees 2010
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How to Charge Professional Fees(You are worth it!)
Dennis M. McCurnin, D.V.M.Diplomate, ACVS
Louisiana State University
FACTS? Incomes are inadequate.Incomes are inadequate. An increase in fees will lead An increase in fees will lead
to a devastating loss of clients.to a devastating loss of clients. ( DVMs have not adopted the 19 Brakke standard business ( DVMs have not adopted the 19 Brakke standard business
practices: most have increased fees finally)practices: most have increased fees finally)
YOU CAN’T DOUBLE PROFIT BY DOUBLING
PRODUCTION TIME
ON A ONE WAY DEATH ROAD
QUALITY OF SERVICE SHOULD CONTROL FEE
74% of owners would go into debt to 74% of owners would go into debt to provide for petprovide for pet
41% have spent $500 or more41% have spent $500 or more23% have spent $1,000 or more23% have spent $1,000 or more 5% had pet health insurance ( Nat. 2 - 3% )5% had pet health insurance ( Nat. 2 - 3% )
AAHA StudyAAHA Study
WE ARE PAID WHAT WE
BELIEVE WE ARE WORTH
SUCCESS IS A CHOICE
TRUST
When it comes to spending When it comes to spending money on their pet, the single money on their pet, the single most important factor between most important factor between an owner and their veterinarian an owner and their veterinarian is is TRUSTTRUST. . (We rank 3(We rank 3rdrd in US in Gallop pole) in US in Gallop pole)
Gallop Pole, 2009Gallop Pole, 2009
ECONOMIC REPORT
Dr. R. K. House
( NOT ABC’s “House” )Manitoba and Ontario, Canada
DVM ATTITUDE SCALES
Perception Perception of client price sensitivityof client price sensitivity
Degree of Degree of perceivedperceived competitioncompetition
RESULTS
1.1. DVMs charging highest fees DVMs charging highest fees have highest net income; have highest net income; DVMs charging lowest fees DVMs charging lowest fees have lowest net income.have lowest net income.
RESULTS
2. DVMs charging highest 2. DVMs charging highest fees work fees work leastleast hours; hours; DVMs charging lowest DVMs charging lowest fees work fees work mostmost hours. hours.
RESULTS
3. DVMs who 3. DVMs who perceiveperceive clients clients are not price sensitive charge are not price sensitive charge highest fees; DVMs who highest fees; DVMs who perceiveperceive clients are price clients are price sensitive charge lowest fees.sensitive charge lowest fees.
RESULTS
4. Low and high fee 4. Low and high fee practices practices coexistcoexist in the in the same practice areas.same practice areas.
RESULTS
5. DVMs who 5. DVMs who believebelieve the the market is highly competitive market is highly competitive charge lower fees, earn charge lower fees, earn lowest net incomes and work lowest net incomes and work greatest number of hours.greatest number of hours.
VETERINARY INCOME IS DIRECTLY
RELATED TO THE LEVEL OF FEES
THE LEVEL OF FEES ARE THE RESULT OF THE
DVM’s PERCEPTION OF WHAT CLIENTS WILL OR
CAN PAY
DVMs WHO FELT THEIR CLIENTS WERE “VERY
SENSITIVE” TO PRICE MADE
50% LESS INCOME THAN DVMs WITH CLIENTS THAT
WERE “SENSITIVE” OR “NEUTRAL”
DVMs WHO FELT “VERY STRONG” COMPETITION
HAVE INCOME 32% LOWER THAN THOSE WHO FELT
LITTLE INFLUENCE
GROSS INCOME
Fees chargedFees charged Services providedServices provided Number of clientsNumber of clients
FEES = ATTITUDE
SERVICES = PHILOSOPHY
CLIENTS = MARKETING
CONCEPTS OF FEES
Positioning Fees Positioning Fees ( H-M-L )( H-M-L ) 20% need to complain (20 / 80)20% need to complain (20 / 80)
Shopped Fees Shopped Fees Non-Shopped Fees Non-Shopped Fees (1%/Mo.)(1%/Mo.)
Restructuring FeesRestructuring Fees
DENTISTRIES
Level 1 = White teeth/red gumsLevel 1 = White teeth/red gums
Level 2 = Brown teeth/red gumsLevel 2 = Brown teeth/red gums
Level 3 = Heavy tarterLevel 3 = Heavy tarter
Level 4 = Infection/extractionsLevel 4 = Infection/extractions
HOSPITALIZATION
Level 1 = O.D./B.I.D.Level 1 = O.D./B.I.D.
Level 2 = T.I.D./Q.I.D.Level 2 = T.I.D./Q.I.D.
Level 3 = I.V./Post Op.Level 3 = I.V./Post Op.
Level 4 = I.C.U. CasesLevel 4 = I.C.U. Cases
HOW TO SET FEES1. Fee shopping (local)1. Fee shopping (local)2. Fee survey- NCVEI2. Fee survey- NCVEI3. Time – salary ( salaries .x )3. Time – salary ( salaries .x )4. Buy a fee schedule (Ex. fee)4. Buy a fee schedule (Ex. fee)5. Pet insurance claims book5. Pet insurance claims book6. Postage stamp theory .44 c 6. Postage stamp theory .44 c 7. Cost accounting 7. Cost accounting
How To Set Fees NCVEI NCVEI – Pricing Model -38 Tools– Pricing Model -38 Tools On line January, 2002, and can be used with either On line January, 2002, and can be used with either
hard data or your best estimate. Now contains over hard data or your best estimate. Now contains over 14,000 practices ( 39,000 DVMs ). Equine, Food 14,000 practices ( 39,000 DVMs ). Equine, Food Animal, and Mixed are included. Staff / Animal, and Mixed are included. Staff / communications data, Pet Insurance, and Pet Food communications data, Pet Insurance, and Pet Food data are also being collected. data are also being collected.
Web-site Web-site WWW.NCVEI.ORG
OFFICE CALL FEE = FIXED COST OF DOING
BUSINESS
OFFICE CALL =
TOTAL FIXED COST/MONTHTOTAL CLIENT VISITS/MONTH
FIXED COST OF O.C. + PROFIT
= OFFICE CALL FEE
$21,000 / 600 = $35.00(PROFIT = 25%)
.25% X $35 = $8.75$35.00 + $8.75 =
$43.75
OFFICE CALL IS THE ENTRANCE
(COMPETITION)
DRUG SALES – PHARMACYTABLE OF PROFIT
Net ProfitNet Profit MultiplierMultiplier
20.0%20.0% (250%)(250%)
25.0%25.0% (200%)(200%)
33.3%33.3% (150%)(150%)
50.0%50.0% (100%)(100%)
COMPUTERSEstimates (Hospitalized Cases)Estimates (Hospitalized Cases)Fee capture ( 25% loss )Fee capture ( 25% loss )Final invoice (in detail)Final invoice (in detail)Internal marketingInternal marketingPatient recalls (compliance)Patient recalls (compliance)Fee Range ( $500 – $700 )Fee Range ( $500 – $700 )
SPECIAL EXAMS
Medical Progress Exam ( 10 Medical Progress Exam ( 10 min )min )
( recheck? )( recheck? ) In-hospital Exam / consultationIn-hospital Exam / consultation
Phone consultationPhone consultation
FEE MUST COVER ALL COSTS PLUS PROFIT AND YET BE COMPETITIVE( FOR SHOPPED ITEMS ONLY )
INFLATION EFFECT( 10% / year )
VA
LU
E
TIME
Fees
Inflation
CPI
I CAN’T AFFORD IT!
1.1. Alternative Alternative (Plan (Plan A,B,C)A,B,C)
2. Payment plan 2. Payment plan (care/credit)(care/credit)
3. Staging care3. Staging care4. Pet insurance (< 3 %)4. Pet insurance (< 3 %)
5. Euthanasia5. Euthanasia
DISCOUNTS FEE 100 90 80 110 120FEE 100 90 80 110 120
Costs 80 80 80 80 80Costs 80 80 80 80 80
Profit 20 10 0 30 40Profit 20 10 0 30 40
(For every 10% increase in fees the demand (For every 10% increase in fees the demand decreases by 4%)decreases by 4%)
Medical Insurance(Medical coverage HMO, PPO, etc. )
Dental Insurance
Pet Insurance( Indemnity Insurance )
Pet Insurance
AAHA study on Pet Insurance. (11 Comp ) AAHA study on Pet Insurance. (11 Comp ) Trends Magazine, Mar/Apr, 2007 Trends Magazine, Mar/Apr, 2007
2002 $80 M insurance – 2012 $1.1 B2002 $80 M insurance – 2012 $1.1 B 2 – 3 % population have Pet Insurance2 – 3 % population have Pet Insurance 73% of survey said “ lead to better care ”73% of survey said “ lead to better care ” 100% of DVMs reported restricted care 100% of DVMs reported restricted care
due to costsdue to costs Average cost for average dog is about Average cost for average dog is about
$48* / Month. *$48* / Month. *(VetEcon Aug. 2010)(VetEcon Aug. 2010)
CREDIT WITH CONTROL IS OK!
1. Application1. Application
2. Billing fee $3-5.002. Billing fee $3-5.003. Monthly interest 1.5% 3. Monthly interest 1.5%
((Credit increases purchases by 33%)Credit increases purchases by 33%)
4. Deposit - Initial Payment4. Deposit - Initial Payment
MANAGING CREDIT
Avg. American has only $300 available Avg. American has only $300 available credit on their credit cards ($500 in Check)credit on their credit cards ($500 in Check)
Bad checks- - Low check numbersBad checks- - Low check numbers NCVEI 22% more revenue w/ creditNCVEI 22% more revenue w/ credit Credit level: 2 -3 DVM’s 0.42% loss;Credit level: 2 -3 DVM’s 0.42% loss;
AR = 2.0 – 3.0% of gross*AR = 2.0 – 3.0% of gross*
* Idexx * Idexx
WHEN YOU “GIVE” A SERVICE TO THE CLIENT, WRITE IT DOWN AND THEN REDUCE THE FEE--
WILL DO MORE TO INCREASE INCOME
THAN A FEE INCREASE!
20-25% loss in mostwell managed practices(Solution: Travel sheet)
TRAVEL SHEET Used on all in-hospital casesUsed on all in-hospital cases Completed primarily by staffCompleted primarily by staff Check-off system without feesCheck-off system without fees Turned-in every other day to data Turned-in every other day to data
entry person ( Receptionist )entry person ( Receptionist ) May also be used on some day May also be used on some day
patients that have multiple servicespatients that have multiple services Travel sheet resource: Dr Ron Whitford Travel sheet resource: Dr Ron Whitford
STAFF MUST UNDERSTAND THE FEES
AND BE SUPPORTIVE
INCENTIVE PAY
Small Animal 18-22% of GrossSmall Animal 18-22% of Gross Large Animal 25-35%Large Animal 25-35% Specialty Practice 25-40%Specialty Practice 25-40% Emergency Practice 23-30%Emergency Practice 23-30% Benefits: Benefits: The higher the % the lower the The higher the % the lower the
benefits. Typical in C.A. is (20% + $6-8K in B.)benefits. Typical in C.A. is (20% + $6-8K in B.)
Total salaries should be less than Total salaries should be less than 43%43% of gross of gross
CLIENT COMMUNICATIONS
Study results suggest that clients expect to Study results suggest that clients expect to have conversations with their DVM about have conversations with their DVM about the costs of care. The use of a treatment the costs of care. The use of a treatment plan early in the care would alleviate some plan early in the care would alleviate some of the monetary challenges involved in the of the monetary challenges involved in the delivery of quality services.delivery of quality services.
JAVMA: 231-10, 2007JAVMA: 231-10, 2007
Human Animal Bond
Study suggests care decisions were made Study suggests care decisions were made based on their attachment to the pet rather based on their attachment to the pet rather than income level and based on their than income level and based on their understanding of the importance and value understanding of the importance and value of the recommendation. of the recommendation.
Owners preferred to purchase products Owners preferred to purchase products from full-service practices rather than from full-service practices rather than internet sites, mail and low-cost clinics. internet sites, mail and low-cost clinics.
JAVMA 232:4, 2008JAVMA 232:4, 2008
Questions?
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