processing web-time entry for employees

Processing Web-Time Entry for Employees

Human Resources

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Beginning the ProcessType A: Entering Time for an Exempt EmployeeType B: Entering Time for a Non-Exempt (Hourly) EmployeeType C: Approving Time for an Active Employee – Individual ApproveType C: Approving Time for Active Employees – Mass Approval

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Copying HoursRestarting a Time Entry SheetReturning a Time TransactionAdding Comments before SubmittingChecking Leave Balances

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Designating a ProxyTips & Reminders (Time Sheet Submitters)Tips & Reminders (Approvers)Time Sheet Status Definitions

Beginning the Process

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Sign into Banweb (https://www.banweb.mtu.edu/

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Click ‘Employee Services’.

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Click ‘Time Sheet’.

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Select the correct Pay Period and click ‘Time Sheet’.

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Type A: Entering Time for an Exempt Employee

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Click ‘Enter Hours’ for the day that are you reporting.

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In the ‘Hours’ entry box, enter the hours for that day and select ‘Save’. Repeat until finished and access Week 2.

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Click the ‘Preview’ button.Index

Select ‘Back’ once you have checked your hours.

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When finished, select ‘Submit for Approval’.

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Your time sheet has been submitted, verify this by looking for the verification message.

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Type B: Entering Time for a Non-Exempt (Hourly) Employee

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For each day worked and for hours including sick and vacation, click ‘Enter Hours’ for that particular day.

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In the ‘Hours’ entry box, enter the hours

for that day and select ‘Save.’. Repeat

until finished and access Week 2.

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Enter hours for Week 2 if needed and click on the ‘Preview’ button.

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Select ‘Back’ once you have checked your hours.

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When finished, select ‘Submit for Approval’.

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Your time sheet has been submitted, verify this by looking for the verification message.

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Type C: Approving Time for an Active Employee – Individual

Approve

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Click on the ‘Employee Services’ box.

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Click on ‘Time Sheet.’

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Place a mark next to ‘Approve or Acknowledge Time’ and click ‘Select.’

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Choose the correct Pay Period and click ‘Select’.

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Click on the employee’s name that is requesting Time Sheet approval.

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Place a checkmark in the Approve or FYI section and click ‘Save’.

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Look for the verification message that says ‘Approved/Acknowledged’ and that the Quest Status says ‘Approved’.

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Type C: Approving Time for Active Employees – Mass Approval

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To mass approve, click on ‘Select All, Approve or FYI’. Checkmarks will be placed for all employees; click ‘Save’.

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Copying Hours

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Enter Hours in the ‘Hours’ box. To copy hours to other dates, click ‘Copy’.

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Place checkmarks in the needed dates and click ‘Copy.’

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Look for the verification message and click on ‘Time Sheet’ to be brought to the weekly time entry

selection.

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Restarting a Time Entry Sheet

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Click on ‘Restart.’

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Verify that you want to restart the time entry process and select ‘Submit.’

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You will be brought back to the main time entry screen and may now enter correct hours.

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Returning a Time Transaction

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When you are finished entering time, click on ‘Submit for Approval’.

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Your time sheet has been submitted; click on ‘Return Time’.

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Your time sheet has been returned. Verify that you have returned it by looking at the verification message. You

may now enter in your changes.

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Adding Comments before Submitting

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Click on ‘Comments.’Index

Type in any comment and click ‘Save’ followed by ‘Previous Menu’.

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Checking Leave Balances

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Click on the ‘Employee Services’ tab then select ‘Leave Balances’.

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You can now view leave balances; click on ‘Home’ to be brought to the main window.

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Designating a Proxy

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• A proxy is a person who can act as you to approve if you’re not available.

• On the Selection Criteria page, click the Proxy Set Up link.• From the Name dropdown box, select the person you want

designated as a proxy.• Click the box under ‘Add’.• Click the ‘Save’ button.

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Tips & Reminders (Time Sheet Submitters)

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Time sheet policies and processes have not changed. They are the same as they were with paper time sheets.

12:00 p.m. (noon) on the Monday after the Pay Period ends is the normal deadline for submitting a time sheet for approval.

Early time sheets can be submitted at any time in the Pay Period.

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Time sheets show common earning types that apply to your job.

After your time sheet is approved by your supervisor, you cannot make any changes. Contact your Approver about any changes to an approved time sheet.

Leave Balances: Always check your balances! It’s easy to do at the Employee Services option in Banweb.

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Tips & Reminders (Approvers)

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Be on the lookout for misapplications of Earning Codes, such as Sick Leave instead of Vacation.

The deadline for approving time sheets is Monday at 5:00 p.m.

Remind employees to check Leave balances.

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Return for Correction should only be used when sufficient time exists to meet the approval deadline.

Change Time Entry should be used to make corrections when there is a time constraint.

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Time Sheet Status Definitions

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Time Sheet Status

Definition and Action

Not Started The time sheet has been approved by all in the routing queue and is ready to be applied.

Error Something is wrong with the employee’s record (contact payroll if necessary).

In Progress The time sheet is extracted/ready for entry, but not submitted for approval.

Pending The time sheet has been submitted and is waiting for approval.

Return for Correction If submitted for approval and the approver disagrees with the time entered, the time sheet can be returned for correction, altered, and submitted again for approval.

ApprovedThe time sheet is approved and ready for Payroll. Once a time sheet reaches this status, you can no longer adjust the time. To make changes after this point, you will need to submit a paper timesheet to the Payroll department. You should contact Payroll and notify them of the change.

Completed Payroll has pulled the information and is in the paycheck process.

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