presented by washington state administrative office of the courts jis case processing and security...

Presented by

Washington StateAdministrative Office of the Courts

JIS Case Processing and Security

Jan Hickey, JIS Education Services

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JIS Case Processing & Security

Filing criminal cases and adding victims

Filing non-criminal cases and adding participants

Filing juvenile offender and non-offender cases

Processing protection-type orders

JIS security overview

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JIS Person Business Rule 1.40Start in JIS for these causes of action & participants.

Case Type

Charge or Cause Code Participant Type Code

S1 DV charges DEF, VCT

S1 Non-DV charges DEF

S2 DVP, HAR, FPO, SXP, VAP PET, RSP, FHM, MNR

S3 CUS, DIC, FJU, MOD, OSC, PPS PET, RSP, FHM, MNR, PAR

S5 CHN OLD, NEW

S5 MOD, PAT, PUR PET, RSP, FHM, MNR

S7 ARY, CNS, DEP, DDP, TER, TRU DEP, PAR, FHM, RSP,PET

S8 DV charges DEF, VCT, PAR

S8 Non-DV charges DEF

For all other causes, start in SCOMIS.

For all other participants, add in SCOMIS.

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Criminal JIS Case Processing

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SCCA Screen

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Adding Victims – Criminal

VCT names added in JIS are not sent to SCOMIS.

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Non-Criminal JIS Case Processing

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CIVA Screen

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Adding participants to non-criminal cases

SCOMIS Names screen is updated.

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Juvenile Offender JIS Case Processing

File case based on an existing referral in the Juvenile Department

File case and auto-generate a referral for the Juvenile Department

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Juvenile Offender JIS Case Processing (based on a referral)

In this process, the Juvenile Department creates the referral FIRST using JIS and JCS.

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Juvenile Offender JIS Case Processing

Using the referral number in the Navigator bypasses a search.

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Juvenile Offender JIS Case ProcessingAfter filing, this message screen displays.

The Juvenile Department will receive a notification in JCS about this case. Docket entries you make on the case will affect the JCS referral.

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Juvenile Offender JIS Case Processing (auto-generated referral)

In this process, the Clerk’s Office files the case FIRST and auto-generates a referral for the Juvenile Department.

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Juvenile Offender JIS Case Processing

You must confirm auto-generation of the referral if you file the case first.

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Juvenile Offender JIS Case Processing

After filing, this message screen displays.

The Juvenile Department will receive a notification in JCS about this case and the automatic referral. Docket entries you make on the case will affect the JCS referral.

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Juvenile Diversion JIS Case Processing(based on a referral)

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Juvenile Dependency JIS Case Processing (based on a referral)

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Juvenile Dependency JIS Case Processing

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Juvenile Dependency JIS Case Processing

After filing, this message screen displays.

The Juvenile Department will receive a notification in JCS about this case and the automatic referral. Docket entries you make on the case will affect the JCS referral.

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Juvenile Dependency JIS Case Processing(auto-generate a referral)

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Juvenile Dependency JIS Case Processing

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JIS Online ManualSuperior Court Case Processing

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Protection-Type OrdersSCOMIS

J I S

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AHO Anti-Harassment Order

DCD Decree with Protection Order

FPO Foreign Protection Order

MPA Order Modifying/Terminating Anti-Harassment Order

MPS Order Modifying/Termination Sexual Assault Protection Order

NCO No Contact Order (criminal)

POR Protection Order Renewal/Reissue

PRO Protection Order

RSO Restraining Order

SXP Sexual Assault Protection Order

TAH Temporary Anti-Harassment Order

TPR Temporary Protection Order

TXP Temporary Sexual Assault Protection Order

TRO Temporary Restraining Order

Types of Orders in JIS

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Where does the order go?

• Violation of a No Contact Order is a gross misdemeanor RCW 26.50.110(2).

• Violation of a "no firearms provision" is a federal offense.

J I SWACIC

NCIC

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Order Screens

Order Add (ORDA)

Order Update (ORD)

With Pop-up Add Participant Window

Order Inquiry (ORDI)

Order Delete (ORDD)

Order History (COH/IOH)

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Order Add screen (ORDA) for a criminal case when SCOMIS charge is DV = Y

Order Type is NCO (prefills). Judge and expiration date are required. Decision is P (protected) or R (restrained).

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Order Add screen (ORDA) for a criminal case when SCOMIS charges show DV = N

Enter Order Type NCO or SXP. Judge and expiration date are required. Decision is P (protected) or R (restrained).

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Order Add screen (ORDA) for a non-criminal case

Specify Order Type. Edits based on cause and DV-Flag.

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On the SCOMIS Basic screen ...

Order Type and expiration date display from JIS.

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On the SCOMIS Docket screen ...

Order Type and expiration date display from JIS.

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ORDA vs ORD

ORDA

Add Order

Modify Order

Add denied order

ORD

Add Order Participant

Terminate Order

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For causes in Rule 1.50 and 1.60, convert case to JIS if there is an order

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JIS Online Manual: Process Protection Orders

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Security

Application

Security

Authorization

Security

Cashier Security

Signon Security

(RACF)

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JIS Online Manual: Security

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JIS Online Manual: JRS Security

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Signon Security

A User ID and password are the first level of JIS security.

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The mainframe TPX Menu lists all applications a user is able to access.

Application Security

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JIS users authorization security is set by a local security administrator.

SCOMIS users authorization security is set by AOC at the request of a local administrator.

Authorization Security

Screens (S) Tables (T) Case Types (C) Utilities (U) Family Relationships (F)

Commands Case Types

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Maintaining Signon (RACF) Security

Strictly control who is given a User ID.

Regularly review the User List generated by RACFADMN.

Regularly review the Active user List requested from AOC Customer Services.

Promptly reset signon passwords using RACFADMN.

Delete User IDs when necessary using RACFADMN.

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Maintaining JIS Authorization Security

Control security on the ATHA and ATHX screens.

Regularly review each user’s Local Court Profile Security Report generated from the ATH screen.

Delete security authorizations using the ATHD screen when a person leaves court employment.

Keep the level of security consistent with job duties.

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Security Task Overview

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Request RACF IDs or Changes Online

Inside.Courts

Court Resources

Court Management

Manage JIS User IDsManage JIS User Access

Manage SCOMIS User Access

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The RACFADMN Utility

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---------- RACF Administration Manager Menu Selection Panel -----------------

USERID - S99AS99

DATE - 03/14/2000

TIME - 12:06

OPTION ===>

1 RESET PASSWORDS Assign temporary passwords for revoked JIS User IDs

2 DELETE USERS Delete RACF user definitions in batch

3 CREATE USER LIST Create a report of User IDs for site S99A

X EXIT Exit from RACF Administration Manager

Type your selection on the OPTION line and press ENTER.

PF1=HELP

---------- RACF Administration Manager Menu Selection Panel -----------------

USERID - S99AS99

DATE - 03/14/2000

TIME - 12:06

OPTION ===>

1 RESET PASSWORDS Assign temporary passwords for revoked JIS User IDs

2 DELETE USERS Delete RACF user definitions in batch

3 CREATE USER LIST Create a report of User IDs for site S99A

X EXIT Exit from RACF Administration Manager

Type your selection on the OPTION line and press ENTER.

PF1=HELP

The RACFADMN Utility

Use to Reset passwords, delete User IDs, and Create a Site User List