presented by law librarian & professor virginia kelsh university of san francisco aba facilities...
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Presented by
Law Librarian & Professor Virginia Kelsh
University of San Francisco
ABA Facilities Conference:
Bricks, Bytes and Continuous Renovation
March 9 -11, 2000Text Copyright 1999; Clip Art from ArtToday , Microsoft & ClickArt
Duke Reprise:The Law Librarian’s
Role in Space Planning
Introduction • Objectives– To identify some of the
Roles a Library Director assumes in a Construction or Renovation project
– To impart some Tips and Strategies relating to these Roles
Strategic Planning
• Steps in Strategic Planning– Situational and Environmental Analysis – Development of Organizational Direction– Formulation of Strategic Plan– Implementation of the Plan– Strategic Control, Feedback and Evaluation
Strategic Planning (cont.)
• [Source: “Five Steps toward Planning Today for Tomorrow’s Needs,” by Valerie Jackson Feinman, 19:1 Computers in Libraries, pp. 18-21, January, 1999]
• [See also other articles on strategic planning in same issue of Computers in Libraries]
Mitigator
• Eliminate duplicate Print copies
• Convert to Microformat
• Rely on Online Data
• Install Compact Shelving
• Increase ILLs and Document Delivery
• Secure Off-Site Storage
Time Traveler• Predicting the Future
– The Twenty-First Century: Technology’s Impact on Academic Research and Law Libraries, by Betty Taylor, Elizabeth Mann and Robert Munro, Boston: G.K. Hall, 1988
– Virtual Law School Libraries: Perspectives from Library Directors, by Jana M. Apergis, 1998 @ http://w3.nai.net/~mjfamily/survey.htm
Student/Learner
• Planning Academic and Research Library Buildings, by Leighton and Weber, 3d ed., Chicago: ALA, 2000
• Two-day Blueprint Reading Workshop, sponsored by Keye Productivity Center - a division of the American Management Association
Student/Learner (cont.)
• ABA- sponsored “Bricks & Bytes” Conferences
• AALL- sponsored program, “Space Planning and Technology for Academic Law Libraries”
• Law School Facilities Reference Book, ABA Law School Facilities Committee, Section of Legal Education and Admissions to the Bar, 1997 Edition
Programmer/Writer
• Building Program– Compilation of
Best Institutional Information• Mission
Statement• Scope of Project• Rationale for
Size and Cost
MISS IONSTATEMENT
Programmer/Writer (cont.)
• Purpose of the Building Program– Establishes Clarity
in Communication– Sets Essential
Requirements for Architects
– Serves as Official Planning Document
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Programmer/Writer (cont.)• Preparing the
Program – Estimate Growth
Patterns
– Building Blocks for Library Space: Functional Guidelines, Chicago: ALA, 1995
GROWTHPATTERNS
• Council of Educational Facilities Planners International formulas
• Stack Space - ASF [Assigned Square Feet]
– Book Space Required: Number of projected books multiplied by .15
– Compact Shelving Required = 0.02 ASF per volume
– Non-Book Space Required:
• 1 volume = 80 microfiche
• 1 volume = 3 microfilm reels
• 1 volume = 5 A/V units
• 1 volume = 1 video tape
• 1 volume = 8 images, prints
Programmer/Writer (cont.)
Team Builder
• Involve Library Staff in Planning
• Use Team Concept in the Library
• Involve Faculty and Potential Donors
Educator/Advocate/Negotiator
• Use the Case Statement as Educational Tool
• Advocate for a New Library
• Negotiate Compromises
In-House Project Manager
• Internal Planning Teams– Librarians, Experts,
Faculty, Students
• External Planning Teams– Architects, Experts,
Dean, Librarians, Administrators
Naming Opportunities• Building Name
• Library Floor
• Reference Center
• Collection
• Large Spaces or Rooms
• Medium Spaces or Rooms
• Study & Training Rooms
• Staff Offices
• Study Tables & Carrels
• Equipment & Furnishings
• “Endow a Chair”
• $3,000,000
• $1,000,000
• $750,000
• $250,000 - $500,000
• $250,000 - $500,000
• $100,000 - $200,000
• $20,000-$75,000
• $15,000
• $10,000
• $2,500 - $7,000
• $1,000
Photographer/Site Visitor
• Site Visits
• Take Pictures– Design Elements
You Like– Design Elements
that Don’t Work
Design Reviewer
• Schematic Design– Site Studies– Building Mass– Floor Size– Traffic Patterns– Conceptual
Renderings
Design Reviewer (cont.)
• Design Development– Spatial plans
showing walls, doors, etc.
– First attempts at non-architectural drawings
Interior Designer• The “Devil is in
the Details”
• Establish Design Criteria
• Choose Timeless Furnishings
Owner-Provided Furnishings and Accessories - Example
• 104 Study Carrels
• 183 Library Chairs
• 8 Tables 4’ x 8’
• 11 Computer Chairs
• 1 Electronic Whiteboard
• 14 AV Systems - Study Rooms
• 21 Laptop Computers
• 35 Book Trucks
• 15 Stack Steps
• 210 Wastebaskets
• 12 OPAC Computers
• $574,000• $54,900• $24,000• $3,300• $8,250
• $102,480• $63,000• $7,700
• $975• $2,100
• $24,000
Purchase Agent
• Assemble Furnishing and Accessories List– Cut Sheet with
Specs
• Work with Campus Purchasing Agent
Peacemaker
• Potential Conflicts– Reduced Security
– Environmental Extremes
• Balancing Competing Interests– Renovation versus
Library Operations
– Strategy for Success
Change Agent/Promise Keeper
• Avoid Change Orders
• Monitor the Project– Weekly Progress
Meetings– Weekly Inspection
of Work
Strategist• Resource:
– A Law Library Move: Planning, Preparation, and Execution, by Thomas M. Steele, Miriam A. Murphy, and Martha E. Thomas, [A Law Library Information Report, Vol. 18, Roy M. Mersky, General Editor, (Glanville Publishers, Inc., 1994)]
Clip
Strategist (cont.)
• Plan Physical Move– Inventory– Weed– Integrate
Collections– Contract for the
Move
Strategist (cont.)
• Plot New Layout– Plotting Forms
• Plan Book Move
– Blueprint Blowups• Plan Office and
Furniture Moves
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