presentation from smbnation spring 2011

SharePoint - You’ve got it, now what?

Presented by :Robert Crane BE MBA MCPdirector@ciaops.comComputer Information Agency

http://www.ciaops.com

Housekeeping

- Twitter the love to #smbnation and #gs106

- My twitter handle = directorcia

- Survey forms.

- Questions at anytime.

Agenda

- Why SharePoint?

- What is SharePoint?

- 6 Killer Applications.

- Review.

Survey

Who uses SharePoint in their business?

If not why?

Whose customers use SharePoint?

If not why?

Microsoft declines to break out the exact sales figures for the software but said that SharePoint broke the $1 billion revenue mark last year and continued to rise past that total this year, making it the hottest selling server-side product ever for the company. - (NYTimes August 2009)

Microsoft has managed to undercut even the panoply of open-source companies playing in the business software market by giving away a free basic license to SharePoint if they already have Windows Server. “It’s a brilliant strategy that mimics open source in its viral, free distribution, but transcends open source in its ability to lock customers into a complete, not-free-at-all Microsoft stack - one for which they’ll pay more and more the deeper they get into SharePoint,” Mr. Asay said. - (NYTimes August 2009)

"Microsoft has been adding 20,000 SharePoint users per day, every day for the last five years, according to Jared Spataro, Director of SharePoint product management. That means 7.3 million new SharePoint users every year." – Mary Joe Foley, ZDNet March 2011

If not, why?

What is SharePoint?- Simply a tool like other Office

applications.

- Customers want ‘tools’ to solve their

business problems, they don’t want more

technology.

2 versions:

SharePoint Foundation 2010.SharePoint Server 2010.

Foundation vs ServerFoundation provides core features for document management and

collaboration, including Web site templates, a Web Part framework,

data lists, document libraries, and a Windows Workflow Foundation

(WF) runtime.

Server builds on this foundation to provide key enterprise-level

features such as user site provisioning and social networking,

business intelligence tools, business process integration and forms

support, enterprise content management, and full enterprise search

http://sharepoint.microsoft.com/en-us/buy/Pages/Editions-Comparison

.aspx

A flexible solutionTo capture business information.

Look at all the information that is on or around your desk. Why isn’t that digital?

To index business information.

Most people have more than enough access to information, the problem is generally finding it.

To streamline business processes.

Success is a function of how much you can automate.

Killer apps1. Search.

2. Office Web Apps.

3. Document co-authoring.

4. Workflows.

5. Form services.

6. My sites.

Searching

“the typical information worker now spends up to one-quarter of his or her day searching for the right information to complete a given task” – Network World

15% of a typical information workers day is spent searching through content, like Web, digital communication and paper work (NYTimes 14 Jun 2008)

Butler Group reports up to 10% of staff costs are lost, because employees can't find the right information to do their jobs.

Middle managers spend more than a quarter of their time searching for information necessary to their jobs, and when they do find it, it is often wrong, according to results of an Accenture survey - 2007

An independent survey by IDC found that the average information worker in the United States spends approximately nine-and-a-half hours per week searching for information (IDC: The Hidden Costs of Information Work, April 2006, Doc #201334).

- Everyone knows where to go to find

information on the Internet.

- Where do they go to find data inside a

business?

- Which information is more value to a

business?

- Wouldn’t a product that indexes internal data

be valuable to a business?

Search

All versions CAN index Office documents. Acrobat documents. Outlook MSG files & attachments. Existing documents in file shares. Exchange public folders. Web sites. TIFF files.

Search Server ExpressAfter Foundation install Search Server Express (SSX) but not on SBS.

http://www.microsoft.com/searchserver

SSX will do Foundation site by default but add ability to index:

Network file shares. Public folders. Web sites both internal and external. Other SharePoint sites.

Configure full and incremental crawls.

Office Web Apps● Office documents in a browser.

● Available onsite via volume licensing.

● Available in Office365 by default (read).

● Access via mobile devices (iPads).

Co-authoring

Multi person edit of Office

documents.

No more file locked for exclusive

use.

Word, PowerPoint, OneNote and

Excel (via Office Web Apps).

OneNote- Good ‘front end’ to SharePoint. No need to know about the

SharePoint back end.

- Allows ‘off-line’ use.

- Automatic synchronization.

- Simple way to share all sorts of information.

www.mobilenoter.com

Pfizer Case Study -

http://www.microsoft.com/casestudies/Case_Study_Detail.aspx?casestudyid=4000004

505

Workflows- Create a consistent process.

- Automate common processes to save time

and money.

- Very E-Myth (Michael Gerber).

- Receive only one workflow (three state) in

WSS but can create more.

Requires SharePoint Designer

Example: Leave request

- Employee submits times and dates.

- Manager automatically notified.

- Employee receives email notification.

- HR also receive email notification.

- Approved requests transferred to company

calendar.

Form Services- Only available with SharePoint Server.

- Create an intelligent form with Infopath.

- ‘Publish’ form to SharePoint.

- Reduce paper.

My Sites- Only available with SharePoint Server.

- “Facebook for the Enterprise”.

- Users get own profile site.

- User get own personal SharePoint site.

Review1. If you don’t use SharePoint you won’t understand how to

sell it.

2. Enable all search features and look at installing Search

Server Express to extend search beyond Foundation.

3. Look to incorporate built in features.

4. Look to use features of common applications like Office.

5. Look to use free add ons and web parts.

6. Look to use commercial add ons and web parts.

Office Web Apps - http://office.microsoft.com/en-us/web-apps/

SharePlus - http://itunes.apple.com/au/app/shareplus-lite-office-mobile/id364891946?mt=8

SharePoint Guide - http://www.wssops.com

Free downloads - http://www.ciaops.com/downloads

Free Presentations and Documents - http://www.slideshare.net/directorcia

Video tutorials -

http://www.youtube.com/user/saturnalliance http://www.youtube.com/user/directorciaops

References

Robert Cranedirector@ciaops.com

Blogsupportweb.ciaops.net.au/blog

Questions?