presentation basics effective oral presentations and the use of powerpoint april 9, 1998 dave...

Presentation BasicsPresentation Basics

Effective Oral Effective Oral

Presentations and the Presentations and the

Use of PowerpointUse of Powerpoint

April 9, 1998

Dave Krueger

Topics

• Learning

• Non-verbal communications

• Fears

• Preparation

• Powerpoint

• Summary

Oral Presentations

Learning

Learning

• Eyes - 83%

• Ears - 11%

• Other - 6%

Learning Retention

• 10% - read

• 20% - hear

• 30% - see

• 50% - see and hear

• 70% - say as read aloud

• 90% - say as do

Learning Principles

• Readiness - need

• Effect - satisfaction

• Practice - application

Oral Presentations

Learning

Non-verbal communication

Non-verbal Communication

• Eye contact

• Appropriate gestures

• Smile

• Animation and enthusiasm

Body Language• “Rest position”

• Stand diagonal to room

• Pacing and shifting

• Stand on left side

• Do not interfere with light

Voice

• Emphasize

• Project

• Pause

• Breath from diaphragm

• Beware of qualifiers - um, ok, etc.

Oral Presentations

Learning

Non-verbal communication

Fears

Fears

• Public speaking - 41%• Height - 32%• Insects and bugs - 22%• Financial problems - 22%• Water - 21%• Sickness - 19%• Death - 19%

1977 Book of Lists

Microsoft Excel Worksheet

Oral Presentations

Learning

Non-verbal communication

Fears

Preparation

Step 1

• Establish objective or desired outcome

Step 2

• Analyze audience

Step 3

• Write Conclusion

Step 4

• Decide key concepts

Step 5

• Select supporting points and statistics

Step 6

• Organizational pattern– Subject– Need– Idea– Benefits– Evidence– Conclusion– Next step

Step 7

• Design visual aides

Step 8

• Add variety

Step 9

• Rehearse

Step 10

• Deliver

Step 11

• Follow up

Key activities reviewed

• Develop a plan• Define the message• Write, format and embellish• Insert supporting data and information• Revise• Practice and prepare• Deliver• Follow up

Oral Presentations

Learning

Non-verbal communication

Fears

Preparation

Media

Media Considerations

• Choose the best presentation mode – Audience– Purpose / outcome– Room size and layout– Time– Equipment

• Keep things simple

Caution - Too much of a good thing!

If font SIZESstyles

and

colors change often

thisthis may result in

Oral Presentations

Learning

Non-verbal communication

Fears

Preparation

Media

Powerpoint

Oral Presentations

Microsoft Powerpoint

Starting the Program

• Powerpoint Icon

Common Tools

• Menus

• Edit menu– Cut– Copy– Paste– Paste special

• Toolbars – View menu– Buttons

Starting a New Slide Show

• File - New– Presentations

• Autocontent wizard

• Presentation designs– Pick a look– Apply design

Objects, Fonts and Colors

• Objects

• Font– Selection– Size– Enhancements

• Color scheme– Format - Slide Color Scheme

Slide Layouts

• New slide

• Slide layout– Title– Bullet – Table– Organizational chart– Graph

Bullet Slides

• Promote / demote– Tab / shift tab

• On / Off

• Selecting bullets– Format - Bullet

• Moving bullets

Help

• Help menu– Powerpoint help – Contents and index

Views

• Slide

• Outline

• Slide sorter

• Note Pages

• Slide Show

• Master

Slide View

• General editing– Bullets– Text– Editing boxes– Sizing– Placement

• Graphic insertion/editing

• Animation settings – Builds

Slide Sorter View

• Sequence

• Duplication

• Transitions

• Rehearse timings

Output Formats• Slide show• 35 mm slides• Overheads• Audience materials

– Handouts• 2, 3 or 6 per page

– Write-up– Outline

• Notepages• Html

– Save as HTML

Slide Shows

Slide Transitions

• Slide sorter view

• Computer projection

Animation Settings / Builds

• Slide view– Objects– Animation settings– Builds

Slide Show

• Manual advance– Mouse button– Keyboard

• Pen

• Slide timings

• Projection equipment requirements

• Runtime version

• Backup plan

Remember!

• Spelling

• Style checker

• Autoclipart

Summary

• Learning

• Non-verbal communications

• Fears

• Preparation

• Powerpoint

Thank You !Thank You !