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Microsoft Exchange Online in Microsoft Office 365: Simple Migration Live!
Ram PoornalingamProgram ManagerMicrosoft Corporation
EXL310
Session Objectives and Takeaways
Session Objective(s): Overview of the migration space and the available toolsExplain and demonstrate Exchange Migration tools in Office 365
Cut-Over EMStaged EM
Key TakeawaysOffice 365 provides out of the box online migrations tool that are simple to use
Read case studies and documentation
1. Plan 2. Prepare
Add and Verify SMTP domains
DNS Administration
Deployment PlanStages
Configure On Premise
3. Migrate 4. Decommission
DEPLOYMENT PLAN
Migration solution is part of the plan
Source Server
ExchangeIMAPLotus NotesGoogle
Size
LargeMediumSmall
Identity Management
On-PremiseSingle Sign-OnOn-Cloud
Hybrid
HybridNo Hybrid
Provisioning
DirSyncBulk ProvisioningNSPI Provisioning
Deployment PlanFactors
IMAP migration
Exchange
migration
Staged
migration
Hybrid
Exchange 5.5 X
Exchange 2000 X
Exchange 2003 X X X X
Exchange 2007 X X X X
Exchange 2010 X X X
Notes/Domino X
GroupWise X
Other X
* Additional options available with tools from migration partners
Deployment PlanChoices to fit your organization
Mig
ratio
nH
ybrid
IMAP migrationSupports wide range of e-mail platformsE-mail only (no calendar, contacts, or tasks)
Cut-Over Exchange migration (C-EM)Good for fast, cutover migrationsNo server required on-premises
Staged Exchange migration (S-EM)No server required on-premisesIdentity federation with on-premises directory
Hybrid deployment (MRS)Manage users on-premises and onlineEnables cross-premises calendaring, smooth migration, and easy off-boarding
Today’s Focus
How to pick an Exchange migration solution?
1 150 5,000 25,000
Organizational Size in Users
C-EM
S-EM
MRS
Migration Solutions
<1 Week 2 Weeks 3 Weeks Several Months
Co-existence
None Mailflow/GalSync Free/Busy, Archive in Cloud
Time For Migration including Planning
Office 365: Creating Custom Plans (Onboarding Wizard)
Demo
IT Pro ExperienceCutover Exchange Migration (CEM)
Cutover Exchange MigrationCapability
No on-premise deployment requiredMigration from Exchange Server 2003 and greaterOn-premise or hosted systemsIntegrated Provisioning High fidelity migrations - Mail, calendar, tasks and many more
RequirementOrganization should be less than 1000 in sizeOutlook Anywhere serviceIdentity management in the cloud
ObjectiveA simple Exchange migration solution for small and medium businesses to move to Office 365
Deployment PlanPlan
Read case studies and documentation
1. Plan 2. Prepare
Add and Verify SMTP domains
DNS Administration
Configure On Premise
3. Migrate 4. Decommission
Plan
Read a few case studiesRead Documentation on help.outlook.comDecide when you want to kick-off the migrationsCreate the deployment plan
Internet
Deployment PlanPrepare
Read case studies and documentation
1. Plan 2. Prepare
Add and Verify SMTP domains
DNS Administration
Configure On Premise
3. Migrate 4. Decommission
Prepare
Public third party CA Issued certificateEnable Outlook AnywhereCreate Migration Admin Mailbox (i.e. migAdmin)Permissions
For Hosted Scenarios, give full access to miguser on all the mailboxes to be migratedFor on-premises, give receive-as access to miguser . This can be done at the DB scope
Internet
Deployment PlanMigrate
Read case studies and documentation
1. Plan 2. Prepare
Add and Verify SMTP domains
DNS Administration
Configure On Premise
3. Migrate 4. Decommission
Migration Flow
Provision users, groups, mailboxesetc. through NSPI
Initial SyncMigrate All Mailboxes
Switch User to Cloudthrough MX RecordNew Migration License UsersIncremental Sync
Every 24 hrs
Migration FlowNew Batch Exchange
Online
MX Record:On Premise
Internet
Migration FlowProvision
Create
user
s,
group
s, co
ntacts
Exchange Online
MX Record:On Premise
Internet
Migration FlowInitial Sync
Initia
l Syn
c
Exchange Online
MX Record:On Premise
Internet
Migration FlowGet-MigrationBatch
Initia
l Syn
c
Exchange Online
MX Record:On Premise
Internet
Migration FlowGet-MigrationBatch
Migration FlowAdmin Migration Reports
Migration FlowIncremental Sync
Incremental sync happens every 24 hrs
Incremental sync is throttled
Incre
mental
Sync
Exchange Online
MX Record:On Premise
Internet
Migration FlowSwitch to Cloud Exchange
Online
MX Record:Cloud
Internet
Update MX Record with the below information
Migration FlowUsers to Office 365 Exchange
Online
MX Record:Cloud
Internet
Migration FlowComplete-Migration Exchange
Online
MX Record:Cloud
Internet
One more
incremental sy
nc
One final sync before completing the migration
Deployment PlanDecommission
Read case studies and documentation
1. Plan 2. Prepare
Add and Verify SMTP domains
DNS Administration
Configure On Premise
3. Migrate 4. Decommission
Cutover Exchange Migration
Demo
IT Pro ExperienceStaged Exchange Migration (SEM)
Staged Exchange Migration
RequireDirectory sync
ObjectiveA simple Exchange migration solution for medium and large size organizations
CapabilityMigration from Exchange Server 2003 and Exchange 2007 only.Migrate in batches High fidelity migrations - Mail, calendar, tasks and many more
Deployment PlanMigrate
Read case studies and documentation
1. Plan 2. Prepare
Add and Verify SMTP domains
DNS Administration
Configure On Premise
3. Migrate 4. Decommission
Migration Flow
New BatchSwitch User to
Cloud by setting target address
Initial SyncMigrate mailboxes
in batchesLicense
Migration Flow New Batch Exchange
Online
MX Record:On Premise
Internet
Migration FlowSwitch Users in Batch to Cloud Exchange
Online
MX Record:On Premise
Internet
Initial S
ync
NOTE: Customers are migrated to the cloud once you start the migration batch
Migrate users in batches as many times as needed
Migration FlowUsers in Batch Move to Office 365 Exchange
Online
MX Record:On Premise
Internet
Initial S
ync
NOTE: Customers are migrated to the cloud once you start the migration batch
Migration FlowGet-MigrationBatch Exchange
Online
MX Record:On Premise
Internet
Initial S
ync
Migration FlowAdmin Migration Reports
Migration FlowUpdate MX Record Exchange
Online
MX Record:On Premise
Internet
Migrate users in batches as many times as neededOnce you are done update the mx record and complete the migration
IT Pro ExperienceExchange MigrationMailbox COPY Algorithm
CONTACTS
CALENDAR
TASKS
NOTES
INBOX
SENT ITEMS
OTHERS
2
CONTACTS
CALENDAR
TASKS
NOTES
INBOX
SENT ITEMS
OTHERS
2
Mailbox CopyInitial Sync
Mirror Folder Structure firstIn each of the folders, we copy latest first
Source Mailbox Target Mailbox
CONTACTS
CALENDAR
TASKS
NOTES
INBOX
SENT ITEMS
OTHERS
2
CONTACTS
CALENDAR
TASKS
NOTES
INBOX
SENT ITEMS
OTHERS
2
Mailbox CopyIncremental Sync
We will Sync the difference in incremental syncWe will add new mail and foldersWe will delete mails and folder
Source Mailbox Target Mailbox
IT Pro ExperienceWhat Isn’t and is migrated?
Not MigratedSecurity Groups
Not MigratedDynamic Distribution Lists (DDL)
Not MigratedDumpster 1.0
Not MigratedSend-As Permissions
Migrated
IT Pro ExperienceTroubleshooting TIPS
Troubleshooting
Scenarios PerformanceConnectivity Issues
Not Viable CA Cert Unable to set target address
User Content Not MigratedLarge MessagesBad Item
Troubleshooting PerformanceMigration Throughput
Internet
ExchangeOnlineOne knob to control them all
- MaxConcurrentMigrationsLimiting Factors
Source ServersDisk SpindlesNetwork
Troubleshooting PerformanceHow to Identify
Variable Observation toolCPU \Processor(_total)\% Processor Time
Memory \Memory\Available MBytes \Memory\Page Faults/sec
Disk IO PhysicalDisk(*)\Current Disk Queue Length
Network Bandwidth \Network Interface(*)\Bytes Sent/sec\Network Interface(*)\Bytes Total/sec\Network Interface(*)\Current Bandwidth
Latency
Troubleshooting PerformanceFix – Increase Concurrency
Internet
ExchangeOnline
Increase the concurrency to an acceptable level
Troubleshooting PerformanceFix – Load Balance
Internet
ExchangeOnline
Ensure that batch contains mailboxes from multiple source servers
Troubleshooting Connectivity
Troubleshooting Connectivity
Enter migration Admin credentials
Troubleshooting Connectivity
Notice Auto discover is failing
Troubleshooting Connectivity
Wrong ExternalHostName. Should have been semmigration.info
Troubleshooting Connectivity
Enter migration Admin credentials
Troubleshooting Connectivity
Ensure SAN name contains domain name, autodiscover name , internal domain name
Troubleshooting Connectivity
Troubleshooting ConnectivityUnable to Set TargetAddress
Are you migrating from Exchange 2010 or Exchange 2010 Sp1 with SSEM ? This is not supportedAdd-ADPermission -Identity "CN=Users,DC=WOMYHV-dom,DC=extest,DC=microsoft,DC=com" -User migAdmin -AccessRights WriteProperty -Properties TargetAddress -InheritanceType SelfAndChildren”
INBOX INBOX
Troubleshooting: User Content Not MigratedLarge Messages
Skipped Item Count +=1
Source Mailbox Target Mailbox
Max Email Message size is 25 MB
Troubleshooting: User Content Not MigratedBad Messages
INBOX INBOX
Source Mailbox Target Mailbox
Skipped Item Count +=1
Troubleshooting Internal Errors
Typically target side errors.Retry MigrationIf it still persists, please contact support
W ExperienceSteps to Take Post Migration
End-User Experience – Outlook after Migration
End-User Experience – First logon
Installs Connector
End-User Experience – Remove account
End-User Experience – Create new Profile and Resync OST
Migrated but needs fixing - Outlook Rules
End-User need to edit the rule and fix the folder references
Migrated but needs fixing - Outlook Rules
End-User need to edit the rule and fix the folder references
Migrated but needs fixing– Quick Steps
End-User need to fix the quick step
Migrated but needs fixing– Search Folders
End-User needs to recreate the search folder
Session Objectives and Takeaways
Session Objective(s): Overview of the migration space and the available toolsExplain and demonstrate Exchange Migration tools in Office 365
Cut-Over EMStaged EM
Key TakeawaysOffice 365 provides out of the box online migrations tool that are simple to use
Related Content
EXL311: Microsoft Exchange Server and Microsoft Office 365: How to Set Up a Hybrid DeploymentOSP325: Microsoft Office 365: Directory SynchronizationEXL309: Exchange Online in Office 365: Migration Case StudyEXL326: What’s New in Exchange Server 2010 SP2
Find Me Later At…rampo@microsoft.com
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© 2011 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to
be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS
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