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COMPREHENSIVE
PowerPoint Tutorial 3
Adding Special Effects to a Presentation
XPXPObjectives• Insert slides from another presentation• Create and apply a custom theme• Add a background picture• Customize bullets• Add a textured background
New Perspectives on Microsoft Office PowerPoint 2007 2
XPXPObjectives• Apply sound clips and a movie• Create and format a chart (graph)• Create, modify, and format an organization chart• Apply slide transitions and animations• Use the pointer pen during a slide show• Hide slides in a presentation• Prepare a presentation to run on another computer• Give a presentation in podium mode
New Perspectives on Microsoft Office PowerPoint 2007 3
XPXPPlanning the Presentation• Purpose of the presentation• Type of presentation• Audience• Audience needs• Location of the presentation• Format
New Perspectives on Microsoft Office PowerPoint 2007 4
XPXPInserting Slides from Another Presentation• In your current presentation, navigate to the
slide before where you want to insert the slides from another presentation
• In the Slides group on the Home tab, click the New Slide button arrow
• Click Reuse Slides to display the Reuse Slides task pane
• In the task pane, click the Browse button, then click Browse File to open the Browse dialog box
New Perspectives on Microsoft Office PowerPoint 2007 5
XPXPInserting Slides from Another Presentation• Navigate to the slides you want to insert into the
presentation in the PowerPoint window, click the file, then click the OK button
• In the task pane, select or deselect the Keep source formatting check box to retain or not retain the formatting of the slides you want to import
• Click each slide you want inserted into your presentation
New Perspectives on Microsoft Office PowerPoint 2007 6
XPXPInserting Slides from Another Presentation
New Perspectives on Microsoft Office PowerPoint 2007 7
XPXPCreating a Custom Theme• Using an existing or new presentation, create the desired
theme colors, bullets, fonts, background color, and background graphics
• Click the Office Button, click Save As to open the Save As dialog box, click the Save as type arrow, then click Office Theme; or click the Design tab on the Ribbon, in the Themes group, click the More button, and then click Save Current Theme to open the Save Current Theme dialog box with Office Theme already selected in the Save as type box
• Navigate to the desired location, type a filename, then click the Save button
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XPXPCreating a Custom Theme
New Perspectives on Microsoft Office PowerPoint 2007 9
XPXPAdding a Textured Background• Go to the slide to which you want to apply the
textured background• Click the Design tab on the Ribbon• In the Background group, click the Background
Styles button, then click Format Background at the bottom of the backgrounds gallery to open the Format Background dialog box
• Click the Picture or texture file option button
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XPXPAdding a Textured Background• Click the Texture button to display a gallery of
textured backgrounds• If you want to apply the textured background
just to the current slide, click the desired texture• Click the Close button or click the Apply to All
button if you want to apply the textured background to all the slides in the presentation
New Perspectives on Microsoft Office PowerPoint 2007 11
XPXPAdding a Textured Background
New Perspectives on Microsoft Office PowerPoint 2007 12
XPXPInserting Sounds and Movies into Your Presentation• Go to the slide in which you want to insert the sound• Click the Insert tab on the Ribbon• In the Media Clips group, click the Sound button arrow,
then click the desired source of the sound file on the menu
• Select the sound file from a specified folder and click the OK button
• When asked how you want the sound to start in the slide show, click the Automatically or When Clicked button
New Perspectives on Microsoft Office PowerPoint 2007 13
XPXPInserting Sounds and Movies into Your Presentation
New Perspectives on Microsoft Office PowerPoint 2007 14
XPXPInserting Sounds and Movies into Your Presentation• Go to the slide in which you want to insert the movie• Change the layout to include an empty content layout, then
click the Insert Media Clip button in the content layout placeholder to open the Insert Movie dialog box, or click the Insert tab on the Ribbon, in the Media Clips group, and click the Movie button; Insert Movie dialog box opens
• Navigate to the folder containing the movie, click the movie filename from a specified folder, then click the OK button
• When prompted about how the movie or sound will start in slide show, click the Automatically or When Clicked button
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XPXPInserting Sounds and Movies into Your Presentation
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XPXPCreating a Chart (Graph)• Change the slide layout to one of the content layouts,
then click the Insert Chart button in the content placeholder; or click the Insert tab, and then, in the Illustrations group, click the Chart button; Insert Chart dialog box opens
• Click one of the chart icons in the Insert Chart gallery, then click the OK button; PowerPoint automatically opens a Microsoft Excel worksheet
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XPXPCreating a Chart (Graph)• Edit the information in the worksheet for the
data you want to plot• Modify the chart layout, style, format, data, or
other features, as desired• Click outside the chart area to make the chart
inactive
New Perspectives on Microsoft Office PowerPoint 2007 18
XPXPCreating a Chart (Graph)
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XPXPBuilding and Modifying an Organizational Chart• Go to the slide in which you want to insert an
organizational chart• Change the slide layout, if necessary, to one of the
content layouts, then click the Insert SmartArt Graphic button, or click the Insert tab, then, click the SmartArt button in the Illustrations group; Choose a SmartArt Graphic dialog box opens
• Click Hierarchy in the pane on the left side of the dialog box to select the type of SmartArt graphic you want
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XPXPBuilding and Modifying an Organizational Chart• In the SmartArt gallery of hierarchy graphics,
click Organization Chart, then click the OK button• In the organization chart boxes, type the
personnel names, positions, or other information, as desired
• Add subordinate and coworker boxes as desired• Click anywhere outside the organization chart
area
New Perspectives on Microsoft Office PowerPoint 2007 21
XPXPBuilding and Modifying an Organizational Chart
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XPXPApplying Special Effects• Special effects—such as fading out of one slide
as another appears, animated (moving) text, and sound effects to accompany actions—can liven up your presentation, help hold your audience’s attention, and emphasize key points
• Special effects can also distract or even annoy your audience
New Perspectives on Microsoft Office PowerPoint 2007 23
XPXPAdding Slide Transitions• Switch to Slide Sorter view, then select the
slide(s) to which you want to add a transition• Click the Animations tab on the Ribbon• In the Transition to This Slide group, click the
More button to display the gallery of transition effects
• Click the desired transition effect in the gallery
New Perspectives on Microsoft Office PowerPoint 2007 24
XPXPAdding Slide Transitions• In the Transition to This Slide group, click the
Transition Sound button arrow to insert a sound effect that accompanies each transition
• In the Transition to This Slide group, click the Transition Speed button arrow to modify the speed of the transition
• In the Transition to This Slide group, click the Apply To All button to apply the transition to all the slides in the presentation
New Perspectives on Microsoft Office PowerPoint 2007 25
XPXPAdding Slide Transitions
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XPXPAnimating Bulleted Lists• In Normal view, select the object to which you want to
add an animation effect• Click the Animations tab on the Ribbon• In the Animations group, click the Animate button arrow
to display a menu of animations, then click the desired animation
or• In the Animations group, click the Custom Animation
button to open the Custom Animation task pane
New Perspectives on Microsoft Office PowerPoint 2007 27
XPXPAnimating Bulleted Lists• Click the Add Effect button, point to a style, and
then click More Effects to open the Add Entrance Effect dialog box
• Click the desired effect, then click the OK button• Click the Start arrow to choose when the
animation starts• Click the Speed arrow to choose the speed of the
animation
New Perspectives on Microsoft Office PowerPoint 2007 28
XPXPAnimating Bulleted Lists
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XPXPMarking Slides During a Slide Show• Right-click anywhere on the screen, point to
Pointer Options on the shortcut menu, then click Felt Tip Pen
• Click the left mouse button, then drag to mark the slide
New Perspectives on Microsoft Office PowerPoint 2007 30
XPXPHiding Slides• Go to the slide you want to hide• Click the Slide Show tab on the Ribbon• In the Set Up group, click the Hide Slide button
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XPXPPreparing the Presentation to Run on Another Computer• PowerPoint Viewer, a separate program that
you can install and use on any computer running Windows to show your PowerPoint presentation
• To prepare the presentation to run on any computer, use the Package for CD feature to create a CD or a folder that you can store on portable media
New Perspectives on Microsoft Office PowerPoint 2007 32
XPXPPreparing the Presentation to Run on Another Computer
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XPXPDelivering a Presentation with Two Monitors (Podium Mode)• If necessary, turn on multiple monitor support• Click the Slide Show tab on the Ribbon• In the Set Up group, click the Set Up Slide Show
button
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XPXPDelivering a Presentation with Two Monitors (Podium Mode)
New Perspectives on Microsoft Office PowerPoint 2007 35
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