powerpoint 2013 ch06

Chapter 6

Navigating Presentations Using Hyperlinks and

Action Buttons

MicrosoftPowerPoint 2013

Navigating Presentations Using Hyperlinks and Action Buttons 2

• Create a presentation from a Microsoft Word outline

• Add hyperlinks to slides and objects• Hyperlink to other Microsoft Office documents• Add action buttons and action settings• Display guides to position slide elements

Objectives

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• Set placeholder margins• Create columns in a placeholder• Change paragraph line spacing• Format bullet size and color• Change bullet characters to pictures and numbers• Hide slides

Objectives

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Project – Presentation with Action Buttons, Hyperlinks, and Formatted Bullet Characters

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Project – Presentation with Action Buttons, Hyperlinks, and Formatted Bullet Characters

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Project – Presentation with Action Buttons, Hyperlinks, and Formatted Bullet Characters

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• Open a Microsoft Word outline• Add illustration and text hyperlinks• Add action buttons and hyperlinks• Position illustrations in content placeholders• Align placeholder text• Convert and format bullets

Roadmap

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• Open the Backstage view, display the Open dialog box, and then navigate to the location containing the outline

• Tap or click the File Type arrow to display the File Type list• Tap or click All Outlines to select this file type• Tap or click the name of the file to open• Tap or click the Open button to open the Outline as a

presentation• Display the VIEW tab and then tap or click the Outline

View button (VIEW tab | Presentation Views group) to view the outline in the Thumbnail pane

Opening a Microsoft Word Outline as a Presentation

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Opening a Microsoft Word Outline as a Presentation

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• Select the illustration, and then tap or click the Hyperlink button (INSERT tab | Links group) to display the Insert Hyperlink dialog box

• If necessary, tap or click the ‘Place in This Document’ button in the Link to area

• Tap or click the desired link destination in the ‘Select a place in this document’ area

• Tap or click the OK button to insert the hyperlink

Adding a Hyperlink to an Illustration

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Adding a Hyperlink to an Illustration

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• Select the paragraph, and then display the Insert Hyperlink dialog box and then tap or click the ‘Existing File or Web Page’ button in the Link to area

• Type the web address in the Address box• Tap or click the OK button to insert the hyperlink

Adding a Hyperlink to a Paragraph

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Adding a Hyperlink to a Paragraph

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• Tap or click the Shapes button (INSERT tab | Illustrations group) to display the Shapes gallery

• Tap or click the desired action button• Tap or click the desired location on the slide to

insert the action button and to display the Action Settings dialog box

• Set the desired options in the Action Settings dialog box

• Tap or click the OK button

Inserting an Action Button

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Inserting an Action Button

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• With the action button selected, tap or click the Shape Fill arrow (DRAWING TOOLS FORMAT tab | Shape Styles gallery) to display the Shape Fill gallery

• Tap or click the desired fill color to apply the color to the action button

Changing an Action Button Fill Color

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Changing an Action Button Fill Color

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• Press and hold or right-click the action button to copy

• Tap or click Copy on the shortcut menu to copy the action button to the Clipboard

• Display the slide to contain the action button, and then tap or click the Paste button (HOME tab | Clipboard group) to paste the action button

Copying an Action Button

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Copying an Action Button

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• With the action button selected, tap or click the Action button (INSERT tab | Links group) to display the Action Settings dialog box

• Make the desired changes in the Action Settings dialog box, and then tap or click the OK button

Editing an Action Button Action Setting

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Editing an Action Button Action Setting

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• Select the illustration to turn into a hyperlink• Tap or click the Action button (INSERT tab | Links group) to

display the Action Settings dialog box• Tap or click Hyperlink to in the ‘Action on click’ area and

then tap or click the Hyperlink to arrow to display the Hyperlink to menu

• Scroll down and then tap or click ‘Other PowerPoint Presentation’ to display the Hyperlink to Other PowerPoint Presentation dialog box

• Navigate to and then tap or click the hyperlinked presentation

Hyperlinking to Another PowerPoint File

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• Tap or click the OK button to display the Hyperlink to Slide dialog box

• Tap or click the OK button to hyperlink the image to the other presentation

• Tap or click the OK button to apply the new action setting

Hyperlinking to Another PowerPoint File

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Hyperlinking to Another PowerPoint File

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• Select the illustration to turn into a hyperlink and then tap or click the Action button (INSERT tab | Links group) to display the Action Settings dialog box

• Tap or click Hyperlink to, tap or click the Hyperlink to arrow to display the Hyperlink to menu, and then scroll down to the end of the Hyperlink to list

• Tap or click Other File to display the Hyperlink to Other File dialog box, navigate to, and then tap or click the desired Word document

Hyperlinking to a Microsoft Word File

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• Tap or click the OK button to hyperlink this file to the Word document

• Tap or click the OK button to apply the new action setting

Hyperlinking to a Microsoft Word File

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• Tap or click the VIEW tab, and then tap or click the Guides check box (VIEW tab | Show group) to display the horizontal and vertical guides

Displaying the Drawing Guides

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• Drag the horizontal and vertical guides to the desired locations on the slide

• Drag the illustration to the desired location, using the guides as a reference

Positioning an Illustration Using Guides

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• Tap or click the Ruler check box (VIEW tab | Show group) to display the vertical and horizontal rulers

Displaying the Rulers

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• Drag the illustrations to the desired locations using the Rulers as a guide

Aligning Illustrations

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• Select the illustrations to distribute, and then tap or click the Align button (PICTURE TOOLS FORMAT tab | Arrange group) to display the Align menu

• If necessary, tap or click ‘Align to Slide’ so that PowerPoint will adjust the spacing of the illustrations evenly between the slide edges and then click the Align button to display the Align menu again

• Tap or click Distribute Horizontally to adjust the spacing

Distributing Illustrations

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Distributing Illustrations

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• Tap or click the Slide Sorter view button to display the slide thumbnails

• Tap or click SLIDE SHOW on the ribbon to display the SLIDE SHOW tab and then tap or click the thumbnail of the slide to hide

• Tap or click the Hide Slide button (SLIDE SHOW tab | Set Up group) to hide the selected slide

Hiding a Slide

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Hiding a Slide

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• Select the text to center• Tap or click the Center button on the mini toolbar

Centering Placeholder Text

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• With the text selected, tap or click the Align Text button (HOME tab | Paragraph group) to display the Align Text gallery

• Tap or click the desired alignment option in the Align Text gallery

Aligning Placeholder Text

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Aligning Placeholder Text

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• Select the paragraphs for which you want to align the spacing

• Tap or click the Line Spacing button (HOME tab | Paragraph group) to display the Line Spacing gallery

• Tap or click the desired line spacing option in the Line Spacing gallery

Changing Paragraph Line Spacing

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Changing Paragraph Line Spacing

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• Tap or click the content placeholder to select it• Tap or click the Columns button (HOME tab |

Paragraph group) to display the Columns gallery• Tap or click the desired number of columns in the

Columns gallery

Creating Columns in a Placeholder

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• With the placeholder selected, tap or click the Columns button and then tap or click More Columns

• Tap or click the Spacing box up or down arrow to adjust the spacing

• Tap or click the OK button

Adjusting Column Spacing

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Adjusting Column Spacing

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• Press SHIFT+ENTER to insert a line break character and move to the next line

Entering a Line Break

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• Select the bulleted list in the content placeholder• Tap or click the Bullets arrow (HOME tab |

Paragraph group) to display the Bullets gallery• Tap or click Bullets and Numbering to display the

Bullets and Numbering dialog box• Tap or click the Picture button to display the Insert

Pictures dialog box• Tap or click the Browse to display the Insert

Picture dialog box

Changing a Bullet Character to a Picture

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• Navigate to the location of the file to add• Tap or click the desired picture to select the file• Tap or click the Insert button to insert the picture

as a paragraph bullet character

Changing a Bullet Character to a Picture

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Changing a Bullet Character to a Picture

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• Select the bulleted list in the content placeholder• Tap or click the Bullets arrow, and then tap or click Bullets and

Numbering to display the Bullets and Numbering dialog box• Tap or click the Customize button to display the Symbol dialog box• Tap or click the Font arrow, scroll down, and then tap or click

Webdings• Scroll to display the desired symbol• Tap or click the desired symbol to select it• Tap or click the OK button to display the symbol in the Bullets and

Numbering dialog box• Tap or click the OK button to insert the symbol as the paragraph

bullet

Changing a Bullet Character to a Symbol

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Changing a Bullet Character to a Symbol

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• Select the bulleted list in the content placeholder• Tap or click the Bullets arrow, and then tap or click

Bullets and Numbering to display the Bullets and Numbering dialog box

• Set the desired size in the Size box• Tap or click the OK button

Changing Bullet Size

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Changing Bullet Size

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• Select the paragraphs with the bullets to format, display the Bullets and Numbering dialog box, and then tap or click the Color button to display the Color gallery

• Tap or click the desired color to change the bullet color

• Tap or click the OK button to apply the color to the bullets

Formatting Bullet Color

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Formatting Bullet Color

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• Select the content paragraphs• Tap or click the Numbering arrow (HOME tab |

Paragraph group) to display the Numbering gallery• Tap or click the desired numbering option in the

Numbering gallery

Changing a Bullet Character to a Number

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Changing a Bullet Character to a Number

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• Select the bulleted list text, and then tap or click the Bullets arrow

• Tap or click the None option to remove the bullet characters

Removing Bullet Characters

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• Create a presentation from a Microsoft Word outline

• Add hyperlinks to slides and objects• Hyperlink to other Microsoft Office documents• Add action buttons and action settings• Display guides to position slide elements

Chapter Summary

Navigating Presentations Using Hyperlinks and Action Buttons 57

• Set placeholder margins• Create columns in a placeholder• Change paragraph line spacing• Format bullet size and color• Change bullet characters to pictures and numbers• Hide slides

Chapter Summary

Chapter 6 Complete

MicrosoftPowerPoint 2013