powered by change or spinning our wheels: the chaotic world of electronic resource management...

June 13, 2015Elaine MacLean, StFX University

Jennifer Richard, Acadia University

POWERED BY CHANGE OR SPINNING OUR WHEELS

THE CHAOTIC WORLD OF ELECTRONIC RESOURCE MANAGEMENT SYSTEMS

being an e-resources librarian

the sabbatical project

survey says…

13/15 NO ERMS

11/13 WANT ONE

6/11 IND or CONS

9/11 PREF CONS

255075100

erms: what is it?

http://www.libraries.rutgers.edu/rul/staff/groups/eratf/minutes/eratf_05_12_14-ppt-image.gif

what does/should it do?1. Workflow Management: support the eresources lifestyle, tracking,

notifications, status, etc.

2. License Management: manage license details, storage of agreements, display terms of licenses to external users

3. Administrative Information Storage: admin websites, contacts, usernames, passwords, etc.

4. Statistics Maintenance: obtain, gather and organize usage statistics, including counter and sushi applications

5. Acquisitons Functionalty: budget, fund management, cost data

6. Interoperability: auto updates, work with other systems including ILS.

Collins, M., & Grogg, J. E. (2011). Building A Better ERMS. Library Journal, 136(4), 22–28.

what does it/should it do?Additionally:

“Librarians also named the following features as ERMS priorities in order of popularity: subscription management, public display, vendor contact information, support for collection evaluation, consolidation of ERM information, package management, holdings management, reporting, and usability”.. 

Collins, M., & Grogg, J. E. (2011). Building A Better ERMS. Library Journal, 136(4), 22–28.

erms: why do you need one?

As I would watch electronic resource librarians come and go, I always thought “there must be a better way to do that job”, or “it shouldn’t take that much time and effort”… when I took on this responsibility, boy was I in for a shock! As I inherited boxes of paper licenses and files and email archives dating back 10-15 years, I was completely overwhelmed.

The best decision I ever made was to implement CUFTS. It started out as a better solution for a resolver… but it was the implementation of the ERMS that made the biggest difference in my ability to do my job.

Jennifer Richard, NASIG Conference, Washington, DC. May 2015.

inside cufts’ erm (main record)

inside cufts’ erm (license record)

inside cufts’ erm (provider record)

outside cufts’ erm (public display)

outside cufts’ erm (license display)

where do we go from here?

highlighted recommendations

1. To create a CAUL Collection/E-resources Committee and for the Novanet Collections Committee to be a subcommittee of this Committee

Done! The CAUL Director is ex-officio on the Novanet committee.

2. That the CAUL Collection/E-resources Committee support the CAUL-CBUA Manager in areas of consortial purchasing, license negotiations, and the setup of a consortial ERMS

Supported consortial purchasing and license negotiations and created a licensing checklist. The committee did not investigate an ERMS.

more highlighted recommendations 4. Based on the successful implementation of CUFTS at Acadia and the existing limitations of commercial ERMS products (most specifically cost) at this time, that the CAUL-CBUA Manager and Chair determine which libraries are interested in implementing CUFTS and then proceed to negotiate a contract on behalf of those interested libraries with Simon Fraser University.

Next focus of the CAUL Collections Committee: an ERMS.

6. If a number of libraries decided to implement CUFTS, that the CAUL-CBUA Manager would also set up an installation of CUFTS to manage the CAUL-CBUA subscriptions and export updated records to members

If after an investigation of options for ERMS, CUFTS was an option that other libraries were interested in, there are some possibilities of pre-population of data based on Acadia’s installation

suggested readingsAnbu, J. K. P., Kataria, S., & Ram, S. (2013). Dynamics of Managing Electronic Resources: Electronic Resource Management System (ERMS) Initiatives. DESIDOC Journal of Library & Information Technology, 33(4), 300–305. Breeding, M. (2008). Helping You Buy Electronic Resource Management Systems. Computers in Libraries, 28(7), 6–96. Collins, M. (2008). Electronic Resource Management Systems (ERMS) Review. Serials Review, 34(4), 267–299.Collins, M., & Grogg, J. E. (2011). Building A Better ERMS. Library Journal, 136(4), 22–28. Czechowski, L., Fort, M., & Spear, G. (2012). Implementing a New ERMS & Link Resolver to Better Manage E-Resources. Serials Review, 38(1), 31–35. http://doi.org/10.1080/00987913.2012.10765416 Elguindi, Anne C., Schmidt, Kari. (2012). Electronic resource management : practical perspectives in a new technical services model. Oxford: Chandos. Ellero, N. P. (2012). E-Resources Librarianship and Essential Business Practices: Reducing Information Loss when the Electronic Resources Librarian Resigns. Journal of Electronic Resources Librarianship, 24(3), 225–226. Ellingsen, M., & Bakker, T. (2004). Electronic Resource Management Systems. Liber Quarterly: The Journal of European Research Libraries, 14(1-4), 313–321. England, L., & Fu, L. (2014). Electronic Resources Evaluation Central: Using Off-the-Shelf Software, Web 2.0 Tools, and Libguides to Manage an Electronic Resources Evaluation Process. Journal of Electronic Resources Librarianship, 23(1), 30–42. Grogg, J. E. (2008). Electronic Resource Management Systems in Practice. Journal of Electronic Resources Librarianship, 20(2), 86–89.Implementation. Against the Grain, 22(2), 22–24.

 Grover, D., & Fons, T. (2004). The Innovative Electronic Resource Management System: A Development Partnership. Serials Review, 30(2), 110–116. Hartnett, E., Price, A., Smith, J., & Barrett, M. (2010). Opening a Can of wERMS: Texas A&M University’s Experiences in Implementing Two Electronic Resource Management Systems. Journal of Electronic Resources Librarianship, 22(1), 18–27. Kingan, R. (2010). Electronic Resource Management Systems: Manage Online Library Spend and Increase the Value of the Library. Legal Information Management, 10(4), 271–274. Klusendorf, H. (2010). Electronic Resource Management Systems: Still Trying to Hit the Moving Target. (cover story). Against the Grain, 22(2), 1–16. Leffler, J. J., & Zuniga, H. A. (2010). Development and Use of License Forms for Libraries with and without Electronic Resource Management Systems. Technical Services Quarterly, 27(3), 279–288. Mihlrad, L. (2010). A Brief Introduction to ERMS. Journal of Electronic Resources in Medical Libraries, 7(2), 151–158. http://doi.org/10.1080/15424065.2010.483151 Milczarski, V., & Garofalo, D. A. (2011). True Serials: A True Solution for Electronic Resource Management Needs in a Medium-Size Academic Library. Journal of Electronic Resources Librarianship, 23(3), 242–258. OCLC-E-Resources-Report-UK.pdf. (n.d.). Retrieved from http://www.oclc.org/content/dam/oclc/reports/pdfs/OCLC-E-Resources-Report-UK.pdf Ruttenberg, C. (2013). Finding the tool that fits best: cloud based task management for electronic resources. OCLC Systems & Services, 29(3), 151–160.

 Ruttenberg, C. A. (2011). Open Source Electronic Resource Management Systems: Coral and Ermes Conference Report (Vol. 23). Retrieved from http://search.ebscohost.com/login.aspx?direct=true&db=lxh&AN=69660102&site=ehost-live Sadeh, T., & Ellingsen, M. (2005). Electronic resource management systems: the need and the realization. New Library World, 106(5), 208–218. Stachokas, G. (2009). Electronic Resources and Mission Creep: Reorganizing the Library for the Twenty-First Century. Journal of Electronic Resources Librarianship, 21(3-4), 206–212.Stigall, L. (Fall2007). LOUIS Column: Do I Need One or Do I Have One. Louisiana Libraries, 70(2), 23–24. Tijerina, B., & King, D. (2008). What is the Future of Electronic Resource Management Systems? Journal of Electronic Resources Librarianship, 20(3), 147–155. Walker, M. (2009). E-Resource Statistics: What to Do When You Have No Money. Journal of Electronic Resources Librarianship, 21(3), 237–250. Weir, R. (2010). Electronic Resource Management Systems and the Small to Medium University Library: An Argument for

thank you!

contact info: jennifer.richard@acadiau.ca

emaclean@stfx.caor

manager@caul-cbua.ca