power points with pizzazz!
Post on 21-Oct-2014
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Agenda
Planning and Organizing a Presentation Review of the Basics – layouts and templates,
slides, views, text Adding the Pizzazz! – animations, embedding
multi-media Project Work
Read Hear See See andHear
Discuss Experience Teach
020
4060
80100
We Learn…
10%10% 20%20% 30%30%80%80%70%70%50%50%
95%95%
Putting the 3 Together
KinestheticKinesthetic
VerbalVerbal
VisualVisual
Planning a Presentation
AgendaWelcomeActivity 1Activity 2
BreakActivity 3
You've got You've got
to start with to start with a script.a script.
You've got You've got to start with to start with
a script.a script.
Content and Purpose
Inform your audience Illustrate your point Interact with data Inform
InteractIllustrate
Choosing Content
Are charts or Are charts or graphs needed?graphs needed?
What are the What are the key phraseskey phrases
Should I Should I use clip use clip art or art or
photos?photos?
Should I Should I use clip use clip art or art or
photos?photos?
What visuals What visuals
are are appropriate?appropriate?
What visuals What visuals are are
appropriate?appropriate?
How should How should the slides the slides
be be organized?organized?
How should How should the slides the slides
be be organized?organized?
How much How much time will I time will I require?require?
How much How much time will I time will I require?require?
Create a Storyboard
Create slides using titles to get startedUse Slide Sorter view to sort and arrange
your slides in the best order.
Adding Content
04/07/2313
Overview
A PowerPoint can contain text, graphics, charts, and other data types.
Charts
Graphics
Text
Video
Art
Text
Charts
Text
Adding Text
Keep bullets to one line Limit of 3-5 bullets per page Be sure font is large enough (24)
Add Graphics
Limit animated graphics
Add Graphics
Choose similar graphic styles
Add Graphics
Or all photos…
Add Graphics
Balance text, blank space, and graphics on your page
04/07/2320
Different Views
Normal View provides a comprehensive view for each slide with notes and outline.
Outline View helps the users focus on the text -- displays the text of your presentation with slide titles and bullet points.
You can also You can also choose your choose your slide view from slide view from down here.down here.
You can also You can also choose your choose your slide view from slide view from down here.down here.
Choose your Choose your layout from here layout from here depending on depending on your content.your content.
Choose your Choose your layout from here layout from here depending on depending on your content.your content.
Adding Functionality
Add Notes
Add notes to bottom note area– This is your “script”
Know
what you
want to
say…
Notes, or even Notes, or even an entire an entire research paper, research paper, can go in this can go in this space.space.
Embedding Media
NOTE – All media that is embedded into a PowerPoint is not actually “in” the PowerPoint
– Video and audio that plays from within PowerPoint is actually “hyperlinked” to the place where the original media is stored (hard drive, server, flash drive, etc.)
TIP – If you have embedded media in your presentation, create a folder to hold your PPT file as well as your media files
– Take the entire folder with you when you move to another computer
TIP - Asset Folder
Video in PowerPoint – 3 Ways
Hyperlink to video file Insert > Movies and Sounds > Movie from File
– .avi, .mpeg, .wmv, .asx, .asf
Control Toolbox > Windows Media Player > Properties > Custom
Design Elements
Maximizing the visual quality and readability of your presentation
CRAP Design Elements
Contrast
Repetition
Alignment
Proximity
The Non-Designer’s Design Book – Robin Williams
Contrast
Contrast refers to any difference of size, shape, or color used to distinguish text (or other elements, though here we’re focusing on text) from other pieces of text. – The use of bold or italics is one common form of
contrast — the difference in shape makes the bolded or italicized text stand out from the surrounding text.
– Increasing the size of headers and titles, or using ALL CAPS or small caps are other ways of distinguishing text.
Adapted from http://www.lifehack.org/articles/communication/design-better-with-crap.html
Repetition
Repetition in your text is bad; repetition of your design elements is not only good, but also necessary. – Repetition of design elements pulls the document
together into a cohesive whole, and also improves readability as the reader comes to expect text that looks a certain way to indicate certain qualities (e.g. the start of a new section, a major point, or a piece of code.)
Adapted from http://www.lifehack.org/articles/communication/design-better-with-crap.html
Alignment
Alignment is crucial not just to the cohesive appearance of your document but also to the creation of contrast for elements like bulleted lists or double-indented long quotes. – Unaligned text floats mysteriously, forcing the reader to
figure out its relation to the rest of the document. – Centered text is particularly bad (and is a novice’s
favorite design trick).
Adapted from http://www.lifehack.org/articles/communication/design-better-with-crap.html
Proximity
Pieces of information that are meant to complement each other should be near each other. – Your reader shouldn’t have to seek out the next logical
piece of information; rather, use proximity to make sure that the next piece of information a reader sees is the next piece of information they should see.
Adapted from http://www.lifehack.org/articles/communication/design-better-with-crap.html
Alignment and Placement
CRAP: Visual Organization
Group related items to reduce clutter and provide reader Group related items to reduce clutter and provide reader with an organized structure.with an organized structure.
General Design Suggestions
For teachers and students
Purposeful Design Elements
Use a consistent background or a Design Template. Use standard fonts (Times New Roman for body text, Arial,
for headers). Use Slide Layout to set up your text boxes - that way the
formatting is consistent throughout. Limit bullets to 3-5 per slide depending on text quantity
(your text should comfortably it the screen at a 24 point).
Purposeful Design Elements
Make sure that your text color does not clash with your background color (if you use a Design Template, you will always be safe).
Do not add sound effects unless they specifically contribute to your message - otherwise, they will be a distraction.
If you are adding slide transitions and custom animations, select a consistent format so as to not detract from your message.
Purposeful Design Elements
The information you include in a PowerPoint should supplement your verbal presentation - it should not be (word-for-word) your spoken presentation.
Reference, but do not read from, the PowerPoint unless you are reciting a direct quote.
If you include visuals, be sure to adequately explain them in your verbal presentation.
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