postdoctoral scholar (px) nih salary scale implementation adapted from ucop webinar 1
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POSTDOCTORAL SCHOLAR (PX) NIH salary scale
implementation
Adapted from UCOP webinar
1
Review of AgreementReview of Agreement• Effective date: August 12, 2010• Expiration date: September 30, 2015• Postdocs received increases Fall 2010
o 3% if below $47,000o 1.5% if at or above $47,000o Minimum salary = $37,740
• Next milestone: June 1, 2011 transition to NIH experience level scale.
• Requirement: Have all Postdocs on the scale by the June 1, 2014.
Definitions and TermsDefinitions and Terms• Titles and title codes
o Postdoc Employees – 3252o Postdoc Fellows – 3253o Postdoc Paid Directs – 3254
• Initial Appointment – new appointment; first appointment as a postdoc with UC
• Reappointment – subsequent appointments at the same campus, same lab.
• Anniversary – date established by the first appointment. Used in multi-year appointments.
• Guaranteed increases – postdoc salaries are increased annually.
Salary CommitmentsSalary Commitments
• All Postdocs covered by the contract regardless of employee, fellow or paid-direct
• Exception examples:o Hubble Fellowso Einstein Fellowso Training Grants that specify maximum salary.
What happens on June What happens on June 11stst??
• NIH – NRSA Experience level minimums apply
• Current Postdocs will be transitioned through increases at the time of reappointment or anniversary date; no action on June 1
• NEW Postdocs hired June 1st and after will be subject to experience level minimums.
NIH-NRSA Experience Step NIH-NRSA Experience Step
ScaleScaleAppointment step Experience level in months Minimum Salary
0 0-11 $38,496
1 12-23 $40,548
2 24-35 $43,476
3 36-47 $45,192
4 48-60 $46,884
5 (by exception) 61-72 $48,900
Three Categories of Three Categories of
AppointmentsAppointments
• New Appointments on or after June 1
• Reappointments – under NIH Scale experience level salary
• Reappointments – at or above NIH Scale experience level salary
• Appointments & Reappointments are at the sole discretion of the University.
• Terms of serviceo The initial appointment must be at least one year.o Subsequent reappointments are at management
discretion and are normally one year; may be longer at PI discretion or as required by a grant.
o Subsequent appointments may be shorter than a year, under limited circumstances.• Funding is available for less than a full year• Continuation of project is less than one year• Visa Limitations• At request of Postdoc UC may bridge appointment for less than a
year.
APPOINTMENTSAPPOINTMENTS
8
New Appointments after June New Appointments after June
1st1st
• All new appointments must be at least at the minimum of the appropriate experience level.
• The appropriate experience level is determined by months of experience as a Postdoc at any qualified institution.
• Use the months of service at appointment or reappointment to determine the level.
New Hire Scenario #1New Hire Scenario #1Brand New Postdoc:
Tom just got his PhD from University of Washington in Plant Biology. He is hired at UCSB to start July 1, 2011.
o He must be offered a one year initial appointment from July 1st – June 30th.
o He must be offered at least $38,496 (level 0).
New Hire Scenario #2New Hire Scenario #2Experienced Postdoc from another institution
Paresh has been a postdoc for three years (36 months) at Ohio State University performing medical research in a colon cancer lab. UCSB hires him beginning August 1, 2011.
o He must be given an initial one year appointment from August 1st – July 30th.
o He must be paid a minimum of $45,192. (level 3)
New Hire Scenario #3New Hire Scenario #3Experienced UC Postdoc going to a new lab at another UC campus
Chuan-Chi has worked at UCLA in a Chemistry lab for one year (hire date: July 1, 2010). Her PI is retiring when the current grant funding is concluded. She is reappointed from July 1, 2011 to October 1, 2011 at UCLA and secures a new postdoc position at UCSB beginning October 1, 2011.
o Appointment at UCSB is a reappointment since she held prior appointment at UC.
o She must be paid a minimum of $40,548 (level 1).
The Reappointment The Reappointment DecisionDecision
• The reappointment decision:o Does the PI want the Postdoc for another year?o Does the PI have the funds?
• There is no requirement to reappoint.
Reappointments-below NIH ScaleReappointments-below NIH Scaleafter June 1stafter June 1st
• Between 6/1/2011-5/31/2013:• Upon reappointment or at the Postdocs anniversary, the
Postdoc shall receive a 3% increase
• Between 6/1/2013-5/31/2014:• Upon reappointment or at the Postdocs anniversary, the
Postdoc shall receive a 3.5% increase
• Since the Postdoc is below scale, the University is not obligated to increase the pay to the experience level minimum.
Reappointments – at or above NIH Reappointments – at or above NIH Scale salary rateScale salary rate
• Upon reappointment or on the Postdoc’s anniversary date, move to at least the new experience level minimum.
• If already above the minimum of the new experience level, must be given at least a 2% increase
• “Anniversary date” implies a Postdoc will receive one salary increase per calendar year.
• Anniversary date and reappointment date will be the same as long as all reappointments are one year in length.
Three ReappointmentsThree Reappointments• Reappointment for a Postdoc below the
new NIH-NRSA scale. 1/3 of UC postdocs• Reappointment for a Postdoc at the
appropriate level minimum.• Reappointment for a Postdoc above the
appropriate level minimum.
• By June 1, 2014, all Postdocs will be on the NIH-NRSA Scale based on experience.
Reappointment: Scenario #1Reappointment: Scenario #1Reappointment for a Postdoc below the new NIH-NRSA scale experience level rate
• “Phase In” – move towards experience level rates, but not obligated to increase more than:• June 1, 2011 – May 31, 2013 = 3%• June 1, 2013 – May 31, 2014 = 3.5%
Mark is a Postdoc paid at $38, 770. He has been here for two years. On his July 1, 2011 anniversary date, he will receive $39, 931(3% increase). Mark is still well below the level 2 minimum of $43,476; however, the University does not have to give more than 3%.
Reappointment: Scenario #2Reappointment: Scenario #2Reappointment for a Postdoc at the appropriate experience level minimum.
o Increase to new experience level upon reappointment or anniversary.
Microbiology Postdoc Delaney, has been employed for four years at $45,192. On her October 1, 2011 anniversary, she will move to $46,884 (step 4.)
Reappointment: Scenario #3Reappointment: Scenario #3Reappointment for a Postdoc above the appropriate step.
o Must get a 2% increase
A Postdoc (Christa) earning $62,590 is working in a biomedical engineering lab. Christa has been there three years. Upon her January 1, 2012 anniversary date, she will get a 2% increase to $67,598.
Test Your KnowledgeTest Your KnowledgeThe Postdoc just got his PhD and will be hired July 1, 2011. What salary rate should he be hired at?A.$38,496.B.At least $38,496.B. At least $38,496.
Test Your KnowledgeTest Your KnowledgeProfessor Smith wants to hire a Postdoc who has worked at University of Michigan for two years. What rate is the minimum starting pay at UCSB on July 1, 2011?A.$38,496B.$43,476B. $43,476
Test Your KnowledgeTest Your KnowledgeThe Department of Chemistry has a Postdoc making $38,522. She has been there for three years. What salary should she earn on her anniversary date on July 1, 2011?A.No change.B.$45,192C.3% more or $42, 490.c. 3% more or $42, 490. She may never reach the appropriate experience step.
Test Your KnowledgeTest Your KnowledgeA Postdoc in Physics is already at $49,000 per year with one year of experience. What should her pay rate be upon reappointment after June 1, 2011?A.Nothing, above the step one minimum.B.2% increase = $49, 980.C.Decrease pay back to $40,548.B. 2% increase = $49, 980.
A word about fundingA word about funding
• PI should have the funding to appointment a postdoc for a year, including reappointments.
• Reappointment exceptions are listed in Article 2 B.
• PIs can layoff for lack of funding.
Dues/FeesDues/Fees
• Dues Authorization Form should be distributed with hiring paperwork at the time of appointment.
• Upon reappointment, issue a new form. If the Postdoc wants to keep current status, s/he can decline.
• Central campus office collects the forms and sends them to the UAW. Keep a record of what is sent.
Web Resource Web Resource LocationsLocations
• MOU between the University and the UAW:atyourservice.ucop.edu/employees/policies_employee_labor_relations/collective_bargaining_units/post_docs/
• Or via the Academic Personnel web site at http://ap.ucsb.edu/ under “collective bargaining agreements” link
• Or via the Graduate Division web site Postdoctoral Scholars page at http://www.graddiv.ucsb.edu/postdoctoralscholars/
Future training and Future training and resourcesresources
• Salary minimum chart will be posted to UCOP and UCSB version of salary scales; available via Academic Personnel web site
• Copy of this presentation will be posted on Academic Personnel or Graduate Division web site
• OP plans to offer webinars in the future regarding other contract issue including VISA related content
• Campus training as needed if other issues arise
Final AdviceFinal Advice
• ASK before you ACT.• You are not alone!
Academic Personnel
Labor Relations
Graduate Division
Benefits OISS
UC Campus
Who To ContactWho To ContactGraduate Division:
Melanie Hoven, Melanie.Hoven@graddiv.ucsb.edu x4652Chris Dixon, Christopher.dixon@grddiv.ucsb.edu x4231
Labor Relations:Caroline Adams, caroline.adams@hr.ucsb.edu , x4669
Academic Personnel:Cindy Doherty, cindy.doherty@ap.ucsb.edu , x8332
Benefits:Cyndi Richardson, cyndi.richardson@hr.ucsb.edu, x4263
International Students & Scholars:Billy Ko, tzefung.ko@sa.ucsb.edu, x7150
Office of Research: Sponsored Projects:Cora Diaz, diaz@research.ucsb.edu, x4035
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