policies that guide us overview: government of yukon contract and procurement regulation and...

Policies that guide us

Overview: Government of Yukon

Contract and Procurement Regulation

and Contracting and

Procurement Directive

Factors influencing public procurement

Contract Law/Tendering Law

Trade Agreements (AIT)

Government of Yukon Financial Administration Act (FAA)

Contract and Procurement Regulation

Contracting and Procurement Directive

Government of YukonContract and Procurement

Regulation

Regulation

• Shorter than the Directive• Legally binding on all parties, as it

flows from the FAA• Contains those provisions that are

meant to be enforceable on both parties to the procurement

• Mandates a formal bid dispute mechanism

• Financial Protection for Subcontractors

Government of Yukon Contracting and

Procurement Directive

Directive

• Government of Yukon (GoY) Procurement Policy

• Binding on YG employees• Contains the operational rules for

employees conducting procurement

• Organized into eight sections which follow the typical procurement process

Sections

• Part I – Interpretation (Definition of terms)

• Part II – Overview• Part III – Procurement Planning• Part IV – Communication• Part V – Procurement Tools• Part VI – Competitive Bidding Process• Part VII – Administration of the Contract• Part VIII – Dispute Resolution

Process(es)

Part II - Overview

• Principles and Objectives• Roles and Responsibilities

- GoY procurement responsibilities are de-centralized

- Describes who is responsible for what in the procurement process

Part III – Procurement Planning

• Available Solicitation Methods• Competition Thresholds• Analysis of Procurement (RAP)

Part IV - Communication

• Tendering Forecast (www.gov.yk.ca/tenderforecast)

• Contract Registry (www.hpw.gov.yk.ca/registry)

• Contracting and procurement information for Yukon First Nations

• Community business development

Part V- Procurement Tools

• Supplier Directory (www.gov.yk.ca/supplierdirectory)

• Qualified source lists• Standing Offer Agreements

Part VI – Competitive Bidding Process

• Drafting tender documents• Evaluating tenders and requests

for proposals• Awarding of contracts• Debriefing bidders and

proponents

Part VII – Administration of the Contract

• Rules dealing with changes to the contract during performance

Part VIII – Dispute Resolution Process(es)

Bid Challenge Committee

Summary

• Procurement by competition• Opportunity to compete• Rules to ensure a consistent, fair

procurement process and value for money spent

• Ability to formally challenge the process

• http://www.hpw.gov.yk.ca/selling/policy.html