pima county - university of arizona · pima county 4210 n. campbell ave., tucson, az 85719 •...

PIMACOUNTY4210 N. Campbell Ave., Tucson, AZ 85719 • Phone: (520) 626-5161 • Fax: (520) 626-5849 • extension.arizona.edu/pima

Friday, February 21, 2020

DearPimaCounty4-H&FFAFamilies;

The2020PimaCounty Fairisquicklyapproaching!Inordertobefullypreparedforthisevent,pleasereadthroughalloftheattachedmaterials.Includedinthispacketarethefollowingitems:

§ PimaCountyFairAdmission,andParkingPassInfoOrdertheseitemsforyourimmediatefamilymembers.PleasecompletetheAdmissionformandreturntoyourCommunityClubLeaderorFFAAdvisorwithacheckforthetotalamountdue.Ticketswillnotbesoldafter12:00NoononSaturday,April11th.

§ FairInformation§ RequestforCampSpaceandRules:ThesemustbeturnedintoTracyNielsonbetweenMarch1,

2020and March 31, 2020 Camp Spaces are on a prioritized basis with 4-H &FFA members being firstpriority, followed by 4-H & FFA Volunteers, and then all others will be taken after the first two categories aremet. Applications are accepted only by mail with payment included.

§ BuyerLetterContestInfo§ PimaCountyFairCodeofConduct§ 4-HEventDressCode§ AnimalWelfareAnnouncementfromJonBaker,ExecutiveDirectorofthePimaCountyFair

Pleasetakenoteofalltheitemsandthedeadlines.ConductatFair:Pleaseremember,4-H& FFA areguestsofthePimaCountyFair.WhileattheCountyFair,wemustabidebyboththePimaCountyFairCodeofConductandthe4-HConduct(AndFFACodeofConductifApplicable).Additionally,thefairisapubliceventandthebarnisanopenareaforthepublictoenter,andtherefore,pleasemakeallnecessaryarrangementsformanagementof4-HandFFAmembersandotheryouthasthisnota4-HOnlyEvent.

Twoofthemajorchangestothisyear’sfairpacket:1. ThereisnolongeraFoodBooththatwewillbepre-sellingticketsforthisyear.TheSWFCis

searchingforanaffordablealternative,howevertherewillnotbeanypre-salevouchersavailableatthistime.

2. ThispacketisbeingsentviaemailandwillhaveaFamilyOrderFormforparkingandwristbands,andaformforRequestingforCampSpace.Physicalcopiescanbepickedupfromtheextensionofficeifyouneedthem.PleasecontactJDMOORE@EMAIL.ARIZONA.EDUtoarrangeapick-upofforms.

EveryoneislookingforwardtoaGREATtimeattheFair.Pleasecall520-626-5161oremailjdmoore@email.arizona.eduifyouhaveanyquestions.

Sincerely,

Joshua Moore 4-H Youth Development Agent

PIMACOUNTY4210 N. Campbell Ave., Tucson, AZ 85719 • Phone: (520) 626-5161 • Fax: (520) 626-5849 • extension.arizona.edu/pima

FairWorkdays1. Saturday,February 29, 2020- 9 AM- Until Completion (Livestock Ramada Set-Up)2. Saturday, April 4th, 2020- 9 AM- Until Completion (Old Pueblo Hall Set-Up)3. Saturday, April 11th, 2020- 9 AM- Until Completion (Small Stock & Final Barn Set-

Up)Therewillbeplentyofworktodoatallwork-dayssopleasemakesurethatyouattend!

FairAdmissionUsetheformthatisattheendofthepacketentitled“FamilyOrderForm”byprintingitoutorobtainaphysicalcopyfromthe4-HOfficewhenorderingFairAdmissionWristband/Passesforimmediatefamilymembers.

WhileticketswillbeavailableattheApril11thworkdayforindividualpurchase,itishighlyrecommendedthatticketsbeorderedthroughyourcommunityclubleaders.Ticketswillnotbesoldafter12:00noonontheApril11th,2020FairWorkday.*Wristbandsmustbeaffixedtowristwithouttheabilitytobeslippedoffbythewearer.Loosewristbands aresubjecttoconfiscation...pleasedoitcorrectlythefirsttime.Thankyouforyourcooperation.

FairParkingFairparkingis$5.00pervehicleperday.Personsnotinpossessionofthe one free parking passesprovidedorpurchasingthe$5.00pre-saleparkingcredentialwillberequiredtopaythedailyfeeuponarrival.Onlyone(1)vehiclewithaspecial$5.00parkingcredentialwillbeallowedtoparkineachRV/TrailerspacebehindPimaHallinthe4-HRVPark.This$5.00parkingcredentialmustbeorderedontheCampgroundFormwhenacampspaceisreservedthroughTracyNielson.

2020FairWristband/PassPricesWristbandsfor

allfamily&4-Hmembers11&older $15.00Wristbands/Passesforallmembers6to10yearsold $6.00Wristbands/Passesforallfamilymembers5andunder FREE

EveryoneMustHaveAWristbandorPass

AdditionalParkingPassforBrekke4-HLotOnly(1) $5.00

*All4-Hmembersandfamilymemberswillberequiredtohaveadmissionandparking credentialstoenterthefairgroundsortheywillberequiredtopayuponarrival.This includesallprojectareasincludinghorseprojectparticipantsandfamilies.Toavoidany problemsuponarrival,pleasehelpusbylettingyourmembersknowthatalleligible4-H andFFAparticipantsandfamilieshavetheopportunitytopurchasethesediscount admissionwristbandsinadvance.Each4-Hfamilyreceives one free parkingpassesandmustindicatethisontheirorderform,oneadditionalparkingpass maybepurchasedfor$5.00,anddetailedontheorderform.

PIMACOUNTY4210 N. Campbell Ave., Tucson, AZ 85719 • Phone: (520) 626-5161 • Fax: (520) 626-5849 • extension.arizona.edu/pima

Parkinghangermustalwaysbehangingfrommirrorandisnontransferable.Lostordamagedhangersmustberepurchasedfor$5.00.Parkatyourownrisk.Thisisalicenseandnotabailment.Inconsiderationthereof,youagreethatSouthwesternFairCommission,Inc.dbaPimaCountyFairshallnotbeliablefordamagesresultingfrominjuriesordamagestoyou,otherpersonsaccompanyingyou,yourvehicle,oranycontentsthereof.YouherebywaiveandreleaseSouthwesternFairCommission,Inc.dbaPimaCountyFairfromanyclaimforsuchdamageorlosswhetherresultingfromfire,theft,orotherwise.Vehicleswithoutaparkinghangerorimproperlyparkedwillbetowedatowners'expense."'NOREFUNDSWILLBEGIVEN

DropOffofSuppliesand/orFeedingParkingLot:AnewlotbytheLivestockRamadawillbeavailabletodropoffsuppliesorfeedpriortotheFairopeningeachday.ThosewishingtoutilizethatlotmustcheckinattheBrekkeRd.Gate,obtaina30-minutetimelimitparkingpermit.Anattendantwillbestandingbyatthislocation.Ifthevehicleisleftbeyondthe30minutestimelimitednotedonthepass,thevehiclewillbesubjectedtobetowed.Personsdroppingoffsuchsuppliesshouldbepreparedbybringingthenecessaryequipmenttounloadsuppliessuchashandtruckorwheelbarrow.

CampgroundSpaces:4-H& FFA familiescanstayatthefairgroundsinmotorhomesandRVs.Anapplicationwithpricesforcamp spacesandCampgroundRulesareenclosed.TracyNielson,attracyn314@gmail.comwillcoordinate campassignments.Tracyrequeststhatapplicationsbemailedindividually.Campspacerequestswillbe reviewedafterMarch 1,2020andaredueno later thanMarch 30,2020.4-H & FFA FamiliescanstayattheFairgroundsinmotorhomesandRV'sinaccordancewiththecampground rules.Onlyone(1)vehiclewillbeallowedtoparkateachRV/TrailerorDryCampspaceduringtheFair andeachvehiclepasswillcost$5.00.ALLspaceswithhookupsare50ampssobesureandplanyour traileradjustmentstoallowtheconnectionbetweentheRV/Trailertothe50-ampreceptacle.Thenew RVOfficeinthe4-HRVParksellsthe30ampto50ampadaptersatareasonableprice.RVParkguests maycontacttheofficedirectlyat(520)762-8579oremailatinfo@the-rvpark.comorwebsitethe-rvpark.com.

4-HRVCampingAmenitiesandServices:

TheFairgroundsRVParkoffersseveralamenitiesandservicesavailabletousebyFairRVParkusers.Propaneisofferedforsaledailybetweenthehoursof8:00amand5:00pm.Pricingforpropaneiscurrently$2.75pergallonbutissubjecttochange.Doityourselflaundryisavailable24hoursperdayonafirstcomefirstservedbasisatthesouthsideofthenewRVOffice.ChangeisavailableforlaundrymachinesduringregularRVOfficehoursfrom8:00amuntil10:00pmdaily.Restroomsandshowersareavailableattwolocationsfor4-HRVParkusers.ThefirstlocationisinsidetheLivestockBarnsandisopen24hoursperdaywithrestroomsandshowersavailableonafirstcomefirstservedbasis.Thesecondlocationisat

PIMACOUNTY4210 N. Campbell Ave., Tucson, AZ 85719 • Phone: (520) 626-5161 • Fax: (520) 626-5849 • extension.arizona.edu/pima

thenewRVOfficewithrestroomsattheeastendopen24hoursandprivateshowersavailableonafirstcomefirstservedbasisbetweenthehoursof8:00amand10:00pmandakeymaybecheckedoutforaccesswithaphotoID.

FairHours:Weekdayopeningforthemainadmissiongateis2:00pm,andthecarnivalopensat3:00pm.Weekendsthemaingateopensat10:00amandthecarnivalopensat11:00am.FriendsorfamilymemberswishingtoattendOpen,4-HorFFAevents&activitiespriortomaingateopeningmayenterearlyandpayforadmissionthroughBrekkeGate.

ParkingLotCleaning:Ifthe4-HclubswouldliketodothedailycleanupintheparkinglotsforafundraiserattheFairagainthisyear,thoseinterestedshouldcontactTracyNielsen(520)444-3014.Wehavefour(4)lotstobecleaneddailyandtheFairwilldonate$250.00perdaytotheclubthatcleansthefollowingfourlots:

RedParkingLot,BlueParkingLot,GreenParkingLotandtheBrekkeGate4-HParkingLot.

CarnivalRideTicketPromotion:CarnivalRidepresalepromotion10ridesfor$15,goodMondaythroughFridayonly,willbeavailableonline at www.pimacountyfair.com,beginningJanuary 20ththroughApril15,2020.

AnimalWelfareandPublicSafety:ThePimaCountyFairhasdevelopedanAnimalWelfareandPublicSafetyPolicytoensureasafeandenjoyablefairexperience.DuetotherecentEquineHerpesOutbreakandotherpotentialcommunicableequineailments,thePimaCountyFairhasimplementedextraprocedurestominimizethepossibilityofanychanceofspreadingdiseaseattheFair.4-HHorseprojectparticipantsandotherprojectparticipantsshouldmakesurethattheiranimalshavealltheupdatedimmunizationspriortocomingtothefairgrounds.Itshouldbenotedthatpreparing,serving,oreatingfoodisnotallowedinanimalexhibitareasorthelivestockbarns.Pleaseseeattachedpolicyforthedetails.Inaddition,thePimaCountyFairhasimplementedaFairCodeofConductthatidentifiesitemsandbehaviorsthatarenotallowedattheFair.Pleaseseetheattachedpolicyforthedetails.

CodeofConductInaddition,thePimaCountyFairhasimplementedaFairCodeofConductthatidentifiesitemsandbehaviorsthatarenotallowedattheFair.Pleaseseetheattachedpolicyforthedetails.

Issued in furtherance of Cooperative Extension work, acts of May 8 and June 30, 1914, in cooperation with the U.S. Department of Agriculture, Jeffrey C. Silvertooth, Associate Dean & Director, Economic Development & Extension, College of Agriculture and Life Sciences, The University of Arizona.  

 The University of Arizona is an equal opportunity, affirmative action institution. The University does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or sexual orientation in its programs and activities. 

Revised August 2018 

                                                                                Arizona 4‐H Youth Development Youth CODE OF CONDUCT  

The University of Arizona Cooperative Extension’s 4‐H program is committed to providing a safe, fun, and healthy learning environment for youth and adults involved in activities and events sponsored by Arizona 4‐H. The personal behavior of each participant is important to the success of all Arizona 4‐H events. Each participant must accept their responsibility to represent themselves, their club, their county, Arizona 4‐H, and the University of Arizona Cooperative Extension with dignity and pride. Individual behavior shall reflect a healthy respect for self and others in use of language and action. Group behavior shall include safe and appropriate use of public space in a manner respectful of all individuals, including participants and sponsoring organizations or entities. Participation in 4‐H activities is a privilege, not a right.  Participation may be terminated at the discretion of authorized 4‐H officials pursuant to rules and regulations established by 4‐H. 

All youth participants agree to: 

1. Work cooperatively with other 4‐H participants, youth, volunteer leaders, families, Cooperative Extension

faculty and staff, and others in a courteous, respectful manner.

2. Obey the local laws as well as the laws of the state and federal government.

3. The use of any tobacco, alcohol, and illegal drugs/substances at all 4‐H events is prohibited.

4. Use of firearms is prohibited, except when part of an approved shooting sports educational program.

5. Present yourself as an appropriate model in dress, manners, conduct, appearance, and actions during all 4‐Hevents.

6. Use, respect and care for all property used. Charges will be assessed for any misuse or damage.

7. Attend planned events as may be required.

8. Know and follow established rules and expected behaviors for all programs and activities in which I participate.

9. Use appropriate language at all times. Abusive or profane language is prohibited.

10. Never resort to the use or threat of physical or emotional violence.

11. Represent the Arizona 4‐H Youth Development program with pride and dignity.

YOUTH PARTICIPANT AGREEMENT:  Print Name I have read the Arizona 4‐H Youth Development CODE OF CONDUCT and agree to abide by these expectations.  

Participant’s Signature  Date: 

PARENT/GUARDIAN’S AGREEMENT:  I have read the Arizona 4‐H Youth Development CODE OF CONDUCT and will support those in charge as they perform their responsibilities to see that appropriate behavior is maintained. 

Parent/Guardian’s Signature  Date: 

4-H Dress CodeThe following guidelines are designed to make everyone’s experience at 4-H events satisfying to all attending. This means that all participants, members, volunteers, and 4-H YDP staff, shall adhere to the core values of the University of Arizona 4-H Youth Development Program, respect the individual rights, safety, and property of others. The following dress code was developed to prevent participants from becoming offended or uncomfortable during 4-H events. If you choose to dress inappropriately, you will be asked to change, or be required to leave until dress code is followed. By planning you will save yourself the inconvenience of changing your attire to ensure that you contribute to a pleasant atmosphere.

Please be advised that the following dress code will be enforced. 1. Clothing: All clothing shall be neat, clean, acceptable in repair and appearance, and shall be worn within

the bounds of decency and good taste as appropriate for 4-H events.2. Articles of clothing which display profanity, products, or slogans which promote tobacco, alcohol,

drugs, sex or are in any other way distracting, are prohibited.3. Excessively baggy or tight clothing, and clothing which advertises gang symbols or affiliation is

prohibited.4. Items of clothing which expose bare midriffs, bare chests, undergarments, or that are transparent (see-

through) are prohibited. Tank tops with straps wider then one inch are permitted. Please be advised thatspaghetti straps, shirts which expose a bare back, halter tops, and tube tops are prohibited.

5. Swimming (For all water recreation): Swimsuits for men: swim trunks only (no shorts, cut-off pants, orSpeedos).Swimsuits for women: One-piece suits recommended, however, two-piece suits are allowed as long asthey are modestly cut. No string, thong or crochet suits will be allowed. Swimsuits may only be wornwhile in the swimming pool area.

Page 1 of 2

Pima County Fair

2020 Campground Rules

As a courtesy to 4-H/FFA and Open Division families, the Pima County Fair is pleased to provide the camp grounds as a

low-cost lodging alternative to late night travel to and from home or to costlier motels. It is also a privilege to camp at the

Fair. Any individual or family violating these rules may be expelled from the camp ground for the 2020 Fair and/or future

Pima County Fairs. These rules will be enforced by the Southwestern Fair Commission, its agents and employees. The

rules apply to parents, exhibitors, and 4-H/FFA & Open members. Camp spaces are for Open division and 4-H members

and their families.

1. The Campground is equipped with 50-amp service. It is your responsibility to provide the correct connection for your

electricity. 50-amp adapters for trailers are available for purchase at the fairground’s RV Office. For more

information and pricing, you can call the RV Office at (520)762-8579

2. Exhibitors must have a parent or legal guardian in residence at the camp space all night. All Exhibitors are to be at

their camp space by midnight without exception.

3. Alcohol, Firearms and Fireworks may not be brought onto the Fairgrounds and are not permitted in the campground

area.

4. Camping must be in designated areas only. Camping must be in recognized camping facilities; i.e., motor home, camp

trailer, etc. Camp Spaces in the main lot are for RV only. Tent camping is available in the tent area located east of

the dry lot. No generator use between 12 am and 6am.

5. 4-H/FFA and Open Member Curfew is 12 midnights. Noise curfew in the campgrounds is 10:00 p.m.

6. NO open fires (including hibachi, barbeque grills, and other containers). Gas propane grills are allowed.

7. All RV’s are required to have an “O” Ring for sewer connections and water hoses that do not leak.

o Your sewer hose must be connected to a donut or a sewer hose connector

o Do not place your sewer hose directly into our sewers. This causes a backup of our sewer system and emits toxic

gases. You can purchase the proper connectors at the RV Office

8. Unlicensed drivers are not permitted to operate any motorized vehicles on the Pima County Fairgrounds. No ATV’s,

motorcycles, golf carts, scooters or bicycles will be allowed on the County Fairgrounds. Vehicles will adhere to the 5-

mph speed limit at all times.

9. PET OWNERS MUST CLEAN UP AFTER THEIR PETS. Pets must always be on a leash and someone in

attendance. You will be asked to remove animals from the Fairgrounds if any complaints, such as excessive barking,

and aggressive behavior are made during the Fair.

10. Backflow prevention –Federal and State law require that water suppliers protect their water systems from

contamination. Residence used for other purposes, as well as commercial and industrial customers are required by

The Arizona Administration Code rule R18-4-215 to install and maintain backflow prevention assemblies. DO NOT

remove the Yellow backflow preventer located on the water spigot at your RV Site, Charges will be applied if

removed.

My signature below indicates that I have read and agree to abide by all rules for the use of the campground including those on

the front page. I understand too that the facilities are property of the Southwestern Fair Commission and that I may be held liable for

the action and /or damages caused by persons in my supervision. I also understand that the Southwestern Fair Commission is not responsible for any loss or damages to my property or the property in my unit.

__________________________________________________________________ ______________________________

Signature Date

Page 2 of 2

REQUEST FOR CAMP SPACE Incomplete or falsified forms will delay and possibly preclude you from placement.

Please write legibly and return both pages.

Family Name (as registered with 4-H): ________________________________ Telephone # ___________________________

Email address _______________________________________ Club or Chapter: ____________________________________

Trailer Information: Tent Length of RV: ____________________ Slide outs: _______ Septic Required: yes no

Preference will be given to 4-H Families, Coordinators and Leaders, then extended family.

I am a registered 4-H Family and my children are participants through 4-h and/or FFA and will be participating in the Pima

County Fair 2020. (Verified with the extension office). Payment and application accepted March 1-31, 2020

I am a registered Coordinator or Leader and would like a space on the fairgrounds. (Verified with the extension office). Payment

and application accepted March 1-31, 2020

I am an extended family member that would like to stay on the campground during the fair should there be room available. I

understand that the cost of the space will be increased to $200 for 10 days or $140 for 7 night 4-H Week. Payment and

application accepted after April 1, 2020.

Checks or Money Order need to be made out to: SWFC or Southwestern Fair Commission Payments should be sent to Tracy Nielsen at 6600 S. Marstellar Rd Tucson, AZ 85735 Questions: tracyn314@gmail.com Applications accepted only by mail with payment included. No Email Applications or hold requests on spaces.

Pima County Fair April 16-26, 2020 Main Camp Dry Camp

Circle your choice: (includes $5 car pass for RV Park.) Full hook up No Electricity or water

_____ Entire Fair (Limited number) 10 nights April 16-26 $175 $125

_____ 3 nights (April 16-19) first Weekend $56 $41

_____ 7 nights (April 19-26) 4-H Week $124 $89

***Due to the open show using the RV Park your space may not be available until 6pm on April 19, 2020***

_____ 1 night (April 15) Early arrival $22 $17

• Spaces are not guaranteed and are limited so please send in your request. Request received after March 30th will not receive

preferred placement.• Campground assignments and vehicle parking passes will available on work day (April 11, 2020). Vehicles are limited to

one vehicle per camp space. Campers will need to obtain a parking permit for 4-H designated parking lot and that permitmust be affixed to the vehicle as well as a hanger allowing them access to the designated campground.

• 12 Midnight curfew for all 4-H/FFA and Open members regardless of age. Any negative contact with security or Policecould result in your removal from the campground and suspension for future years.

• You are responsible for any damage to the RV Park including but not limited to water pipes, electrical pedestals and sewerhookups.

Signature Required on reverse page.

4-H/FFA Exhibitors name. __________________________________________________________________________

____________________________________________ ___________________________________________ I certify that the above family has child(ren) participating in a livestock project and are members of the ______

Club, in good standings and eligible for Camp Space Preference.

_______________________________________________________________________ ____________________________

Community Club or Project Leader Date

Forms without a signature will remain pending until membership is verified with the County 4-H Office and Club Leaders.

To:

Contact:

From:

RE:

Date:

Joshua Moore, 4-H Cooperative Extension j d 111oore(l1J,cmai I .arizona .cd u Jon Baker, Executive Director Pima County Fair 2020 Pima County fair February 11, 2020

Here is the information for the Pima County Fair, April 16-26, 2020. After you review this memo let me know if you have any questions or if you would like to meet. Please feel free to contact me at my office 762-9100.

4-H Workday Schedule:

Three work days will take place this year, the first day is set for Saturday February 29 from 8:00 am to noon for the Livestock Ramada set-up, (SAILA event dates are March 6-8), the second work day is Saturday April 4 from 9:00 am to noon for Old Pueblo Hall set-up and the third work day is Saturday April 11 from 8:00 am to 1:00 pm for Barn and any other areas remaining.

Carnival Ride Presale Promotion:

As in the past we are selling, 10 rides for $15, good Monday through Friday

only. However this year they will be sold online on our website only at www.pimacountvfair.com beginning Monday January 20-Wednesday April 15,

2020.

Fair Admission and Parking:

The forms are attached for you to print and distribute to 4-H families and leaders for ordering Fair admission wristbands and parking credentials. We did not produce duplicate forms this year. We are asking that when leaders turn in their order with the Club Order Form, they include a copy of each Familv Order Form, that was turned into the club leader. That will allow us to keep track of the number of parking passes and wristbands that are supposed to be sold per family. The pricing for eligible 4-H members, leaders and family members is as follows:

Fair Admission Wristband - youth 5 & under

Fair Admission Wristband - ages 6-10

Fair Admission Wristbands - ages 11 and over

Parking Pass Brekke 4-H Lot (limit one per family)

FREE

$6.00 each

$15.00 each

FREE

Parking Pass Brekke 4-H Lot (limit one additional per family)$5.00 each