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PIMA COUNTY COMMUNITY COLLEGE DISTRICT GOVERNING BOARD OPEN MEETING NOTICE AND AGENDA
OCTOBER 19, 2016
NOTICE OF REGULAR GOVERNING BOARD MEETING
5:30 p.m. District Office Community/Board Room 4905 E. Broadway Tucson, AZ 85709-1010
AGENDA FOR MEETING*
1. General Matters
1.1 Call to Order
1.2 Public Comment – Call to Audience
The Pima Community College Governing Board welcomes public comment on issues within the jurisdiction of the College. Comments will be limited to five minutes per individual. At the conclusion of public comment, individual Board members may respond to criticism made by those who addressed the Board, may ask staff to review a matter, or may ask that a matter be put on a future agenda. Members of the Board, however, may not discuss or take legal action on matters raised during public comment unless the matters are properly noticed for discussion and legal action. Finally, be advised that internal College processes are available to students and employees for communication.
1.3 Remarks by Governing Board Members [The Chairperson, Secretary and/or members of the Governing Board may comment or provide summaries of recent College-related activities]
1.4 Board Committees
2. Reports
2.1 Administration Reports• Accreditation update – Bruce Moses• Student Success Scorecard: Retention and Completion-Nic Richmond• True Intent Studies-Karrie Mitchell• Workforce Development Initiatives-Ian Roark
2.2 Reports by Representatives to the Board [The representatives to the Board will provide highlights of their group’s activities
Revised 10/19/16
Governing Board Meeting Agenda Date: 10/19/16 Page 2
during the preceding month(s) and issues and suggestions to be considered for administration follow-up or inclusion on a future Board meeting agenda.] • Student – Martin Bastidas • Staff – Michael Tulino • Adjunct Faculty – Carlo Buscemi • Faculty – Mays Imad • Administrator – Brian Stewart
2.3 Chancellor’s Report
[Chancellor Lambert may report on current events at or involving the College; Legislative and Budget Updates, status of follow-up on issues raised during public comment, and recent activities such as: community meetings, presentations and conferences]
3. Information Items 3.1 August 2016 Financial Statements [Preliminary 2016/17 results through August 2016] 3.2 Employment Information [Appointments, acting assignments, retirements and separations] 3.3 Adjunct Faculty Appointments 3.4 Administrative Procedure Change [AP 3.20.01: Assessment of Prior Learning – Revised] [AP 5.10.01: Lactation Room – New] [AP 5.10.02 : ADA & Equal Opportunity, Electronic Information Technology Accessibility Guidelines] 3.5 New Board Policy – First Reading [BP 4.07: Cash Reserves] 3.6 Revision to Board Policy – First Reading [BP 1.25: Meet and Confer with Employee Representatives] 4. Action Items 4.1 Consent Agenda
(1) Approval of Minutes of the following meetings: A. Study Session of September 14, 2016 B. Special Meeting to conduct Executive Session on September 14, 2016 C. Regular Meeting of September 14, 2016
(2) Board Policy Non-Substantive Changes — Final Reading
[BP 3.10: Admissions and Registration – Non-substantive changes]
Governing Board Meeting Agenda Date: 10/19/16 Page 3
(3) Intergovernmental Agreement: Pima County Health Department [Authorize the Chair to execute a two-year agreement with Pima County for clinical educational experiences for College allied health program students. There are no financial considerations with this agreement.]
(4) New Position: Staff Instructor [To approve the new Staff Instructor position for the Licensed Practical Nurse/Center for Training and Development (CTD) nursing program]
(5) New Position: Research Analyst [To approve new position for the Office of Assessment.]
(6) New Position: Program Coordinator [To approve new position for the Licensed Practical Nurse/Center for Training and Development (CTD) nursing program. Funded from CTD funding dedicated to the Licensed Practical Nurse program.]
(7) Sub-Grant Agreement Renewal: First Things First Innovative Professional Development [To approve the sub-agreement located at Desert Vista Campus and funded by United Way of Tucson. The grant performance period is from July 1, 2016 through June 30, 2017. The award amount is $79,500.00 during the one year performance period.]
(8) Grant Proposal: Highway Safety Plan for Impaired Drivers and Occupant Protection Program [To approve the program located at District and Maintenance & Security and funded by the Governor’s Office for Highway Safety. The grant performance period is from October 1, 2016 through September 30, 2017. The award amount is $20,000.00 during the one year performance.]
(9) Grant Proposal: IUSE (Improving Undergraduate STEM Education) [To approve the grant located at Northwest Campus and funded by the National Science Foundation as a Sub-Agreement with the University of Arizona. The grant performance period is from September 1, 2016 to August 31, 2019. The award amount is $57,198.00 over the three year performance period.]
(10) Grant Proposal: Educational Opportunities Program [To approve the program located at West Campus and funded by the US Department of Education. The award amount $1,179,980.00 over the five year performance period.]
(11) Contract: Ellucian for Banner and Related Products [To execute an agreement for software maintenance for the 2016-2017 Fiscal Year. Total costs are not to exceed $472,459.]
(12) Contract: Oracle Corporation
IGA: Pima County Health Department
Contract: Ellucian
Governing Board Meeting Agenda Date: 10/19/16 Page 4
[To approve College participation in 5 year agreement between the State of Arizona and Oracle Corporation for purchases of computer-related hardware and services. Total cost for FY 2016-17 not to exceed $455,342.20]
(13) Contract: LCI Commercial Construction Company [To approve a construction contract for work in the Community Room at Desert Vista not to exceed $121,000 as part of a previously approved capital project.]
(14) Contract: LCI Commercial Construction Company [To approve a construction contract not to exceed $133,000 for work to renovate the Facility Resource Center at Desert Vista as part of an approved capital project.]
(15) Contract: Access and Disability Resources-Communication Access Real-time Translation-FY 2016-2017 [To approve an agreement renewal with Kimberly August, Global Captioning Solutions, Inc., and Strada Communications, Inc. for the provision of Communication Access Real-time Translation (CART) services for July 1, 2016 through June 30, 2017]
(16) Contract: DMG Mori Academy for Advanced Manufacturing [To implement a DMG Mori Academy Educational Partnership Program at Pima Community College, including the purchase of related equipment for $471,000 from Proposition 301 funds. Total purchase of three DMG Mori CNC machines is just under $471,000]
4.2 Other Action Items
(1) Office of the Internal Auditor-2016/2017 Audit Plan [To approve the Internal Audit Plan for the 2016/2017 fiscal year]
(2) Amendment to Board Bylaws [In accordance with Board Bylaw, Article IX: Amendment to Bylaws, Section 1, the Board has requested to consider and vote on proposed amendments to the Bylaws.]
(3) Katz vs. Pima Community College Lawsuit [Possible motion regarding settlement conference]
(4) Request for regular data items to be reported to the Board [Discussion and possible action]
5. Proposed Agenda Items
Adjournment
Regular Meeting
Contract: Oracle Corporation
Contract: LCI CommercialConstruction Company
Contract: LCI CommercialConstruction Company
Contract: Access and DisabilityResources-Communication Access Real-time Translation-FY 2016-2017
Governing Board Meeting Agenda Date: 10/19/16 Page 5 November 16, 2016, 5:30 p.m. District Office Community/Board Room 4905 E. Broadway Blvd. Tucson, AZ 85709-1010 * Option to recess into legal advice executive session — Pursuant to A.R.S. §38-431.03(A)(3)
the Governing Board may vote to go into executive session for the purpose of obtaining legal advice from its legal counsel with respect to any item listed on this agenda or any addendum thereto.
* The Governing Board reserves the right to take action on any agenda item. * Additional Information — Additional information about the above agenda items can be
found in the Governing Board packet that is available for review at the Campus Libraries and on the College’s website at www.pima.edu/board/packets.
* To request a reasonable accommodation for individuals with disabilities, a minimum of 5
business days before the event is requested. Contact Phone: (520) 206-4539; Fax: (520) 206-4567.
Members of the Governing Board may participate by telephone, video or internet conferencing. Meeting presentations will be posted within a reasonable time following the meeting.
PimaCountyCommunityCollegeDistrict Governing Board
4905C East Broadway/Tucson, Arizona 85709-1010
GENERAL MATTERS Meeting Date: 10/19/16 Item Number: 1
Item Title Contact Person
General Matters Chancellor’s Office (206-4747)
1.1 Call to Order
1.2 Public Comment
1.3 Governing Board Member Remarks
Approval
Chancellor_____________________________________ Lee D. Lambert, J.D.
PimaCountyCommunityCollegeDistrict Governing Board
4905C East Broadway/Tucson, Arizona 85709-1010
REPORTS Meeting Date: 10/19/16 Item Number: 2
Item Title Contact Person
Reports Chancellor’s Office (206-4747)
2.1 Administration Reports
2.2 Reports by Representatives to the Board
2.3 Chancellor’s Report
Approval
Chancellor_____________________________________ Lee D. Lambert, J.D.
PimaCountyCommunityCollegeDistrict Governing Board
4905C East Broadway/Tucson, Arizona 85709-1010
INFORMATION ITEM
Meeting Date: 10/19/16 Item Number: 3.1
Item Title Contact Person
Financial Report – August 2016 Financial Statements Dr. David Bea Executive Vice Chancellor for
Finance and Administration (206-4519)
Recommendation:
Attached are the financial statements showing preliminary 2016/17 results through August 2016. Time will be provided to discuss College fiscal matters.
Justification:
Summary of Revenues & Expenditures – General & Designated Funds – Actuals vs. Budget:
The August preliminary results indicate that total year-to-date revenue is higher than the total year-to-date expenditures by about $7.4 million. This compares favorably to the previous year, which was approximately $6.1 million higher.
General and Designated fund revenues are lower than the previous fiscal year by $0.8 million. Specifically, tuition and fees revenue has decreased by $0.6 million, property tax revenue has increased by $0.3 million and other revenue has decreased by $0.6 million.
Compared with the same time period in fiscal year 2016, actual expenditures have decreased by about $2.0 million. When compared to the same time period of the previous fiscal year, personal services decreased by $0.9 million primarily due to net vacancies and staff reduction. Services and supplies and other expenditures, excluding transfers, have decreased by $1.0 million.
Statement of Revenues, Expenses and Changes in Net Position:
The preliminary results indicate that the College concluded August with a year to date increase in net position of about $5.4 million. This is an increase compared to the previous year’s increase of $4.2 million, primarily due to the decrease in expenses.
Summary of Expenditures – General and Designated Funds – Actuals vs. Budget:
In terms of budget to actual performance, General and Designated Fund expenditures are lower than budgeted amounts. Personal Services expenditures are 10.8 percent of budget, which is a lower percentage than the previous year. In absolute terms, year-to-date Personal Services expenditures were $13.3 million, which is lower than the $14.2 million amount from the same period of fiscal year 2016.
(Continued)
Financial Report – August 2016 Financial Statements Date: 10/12/16 Page 2
Services and Supplies expenditures are approximately 11.8 percent of the budget, which is a lower percentage than the previous year. In absolute terms, Services and Supplies expenditures were $4.0 million which is lower than the $5.0 million amount from the same period of fiscal year 2016.
Statement of Net Position:
As shown in The Statement of Net Position, the total net position at the end of August was $68.8 million, which is a decrease of about $132.7 million compared to the same time last year. Of this decrease, $131.8 million is due to a required accounting change, GASB ‘Statement No. 68, Accounting and Financial Reporting for Pensions’, which was implemented June 30, 2015.
Approvals
Contact Person________________________________ David Bea, Ph.D.
Chancellor____________________________________ Lee D. Lambert, J.D.
Summary of Revenues & Expenditures - General & Designated Funds - Actuals vs. BudgetYear to Date For the Two Months Ending August 31, 2016(Preliminary)
Adjusted Year to Date Year to DateAnnual Budget Actuals % Actuals %
RevenuesTuition and Fees 47,184,000$ 22,738,122$ 48.2 % 23,303,900$ 43.4 %Property Taxes 107,347,000 1,737,273 1.6 % 1,407,238 1.3 %Other Revenue 2,976,000 214,198 7.2 % 778,393 22.6 %
Total Revenues 157,507,000$ 24,689,593$ 15.7 % 25,489,531$ 15.8 %
ExpendituresPersonal Services 122,730,621 13,272,980 10.8 % 14,221,702 11.4 %Services and Supplies 33,760,414 3,991,826 11.8 % 5,041,066 15.1 %Other Expenditures (excl. Transfers) 1,807,679 74,652 4.1 % 93,513 4.6 %
Total Expenditures 158,298,714$ 17,339,458$ 11.0 % 19,356,281$ 12.1 %
Note: Year End Projections are only provided September through June for both revenue and expenditures due to data limitations.
FY 2016/17 FY 2015/16
$0
$25,000,000
$50,000,000
$75,000,000
$100,000,000
$125,000,000
$150,000,000
$175,000,000
Jul F
Y17
Aug
FY17
Sep
FY17
Oct
FY1
7
Nov
FY1
7
Dec
FY17
Jan
FY17
Feb
FY17
Mar
FY1
7
Apr F
Y17
May
FY1
7
Jun
FY17
General & Designated Funds YTD Revenues vs. Budget
Tuition and Fees Property Taxes Other Revenues Adjusted Budget Revenue* Year End Revenue Projection
*Adjusted Budget Revenue Excludes Fund Balance
$0
$25,000,000
$50,000,000
$75,000,000
$100,000,000
$125,000,000
$150,000,000
$175,000,000
Jul F
Y17
Aug
FY17
Sep
FY17
Oct
FY1
7
Nov
FY1
7
Dec
FY17
Jan
FY17
Feb
FY17
Mar
FY1
7
Apr F
Y17
May
FY1
7
Jun
FY17
General & Designated Funds YTD Expenditures vs. Budget
Personal Services Services and Supplies Other Expenditures (excl. Transfers)
Adjusted Budget Expenditures* Year End Expenditure Projection
* Adjusted Budget Expenditures Excludes Contingency & Reserves
Statement of Revenues, Expenses and Changes in Net PositionYear To Date For Two Months Ending August 31, 2016(Preliminary) FY 2015/16
General & Auxiliary & Prior YearDesignated Restricted Plant & Total Totals as of
Funds Funds Other Funds All Funds August 31, 2015Operating Revenues
Tuition and Fees 22,738,122$ 569$ 566,068$ 23,304,759$ 23,900,471$ Contracts 214,211 214,211 709,323 Auxiliary Enterprises 44,223 44,223 55,939 Commission and Rents 2,500 134,202 136,702 111,000 Other Operating Revenues 62,744 74,177 136,921 104,657
Total Operating Revenues 23,017,577 253,171 566,068 23,836,816 24,881,390
Nonoperating RevenuesState AppropriationsProperty Taxes 1,737,273 109 1,737,382 1,404,966 Federal Grants 38,343 476,788 515,131 872,188 State and Local Grants 56,605 56,605 53,709 State Shared Sales Taxes 165,916 165,916 318,455 Gifts (500) (500) Investment Income (103,600) 2,488 (101,112) 32,449
Net Nonoperating Revenues 1,672,016 701,297 109 2,373,422 2,681,767
Total Revenues 24,689,593$ 954,468$ 566,177$ 26,210,238$ 27,563,157$
Operating ExpensesEducational and General
Instruction 3,840,700 386,776 63,428 4,290,904 4,471,167 Academic Support 3,186,680 486,560 12,575 3,685,815 4,169,441 Student Services 3,094,256 378,963 3,473,219 3,952,628 Institutional Support 5,141,074 (60,411) 98,403 5,179,066 6,450,897 Operation and Maintenance of Plant 1,872,252 34,465 65,091 1,971,808 2,214,871 Depreciation 1,213,258 1,213,258 1,319,101 Student Financial Aid 204,496 747,821 952,317 684,243 Auxiliary Enterprises 85,726 85,726 75,285 Contingency
Total Operating Expenses 17,339,458$ 2,059,900$ 1,452,755$ 20,852,113$ 23,337,633$
Income Before Other Expenses 7,350,135$ (1,105,432)$ (886,578)$ 5,358,125$ 4,225,524$
Transfers (2,761,347) (2,872,603) 5,633,950 Capital AppropriationsCapital Gifts and Grants
Increase (Decrease) in Net Position 4,588,788$ (3,978,035)$ 4,747,372$ 5,358,125$ 4,225,524$
Net PositionTotal Net Position - Beginning of Year (69,229,049) 14,036,871 118,673,612 63,481,434 197,297,942
Total Net Position - End of Period (64,640,261)$ 10,058,836$ 123,420,984$ 68,839,559$ 201,523,466$
Total Net Position - End of Period: Current Year vs. Prior Year (132,683,907)$
FY 2016/17
Summary of Expenditures - General & Designated Funds - Actuals vs. BudgetYear To Date For Two Months Ending August 31, 2016(Preliminary)
Adjusted Year to Date Available Year to DateAnnual Budget Actuals % Budget Actuals %
Expenditures by FunctionEducational and General
Instruction 56,533,859$ 3,840,700$ 6.8 % 52,693,159$ 3,922,464$ 6.7 %Academic Support 24,923,107 3,186,680 12.8 % 21,736,427 3,641,477 14.3 %Student Services 29,096,999 3,094,256 10.6 % 26,002,743 3,618,410 12.5 %Institutional Support 36,323,661 5,141,074 14.2 % 31,182,587 6,289,644 16.5 %Operation and Maintenance of Plant 14,139,034 1,872,252 13.2 % 12,266,782 1,870,360 13.0 %Student Financial Aid 1,364,000 204,496 15.0 % 1,159,504 13,926 1.1 %
Other ExpensesTransfers 2,761,347 2,761,347 100.0 % (2,334,800) 100.0 %Fund balance reserved for contingency 2,687,993 2,687,993
Total Expenditures by Function 167,830,000$ 20,100,805$ 12.0 % 147,729,195$ 17,021,481$ 10.2 %
Expenditures by AccountPersonal Services
Administrative Personnel 6,388,000$ 829,541$ 13.0 % 5,558,459$ 1,019,640$ 15.4 %Faculty 22,757,000 1,500,650 6.6 % 21,256,350 1,576,118 6.5 %Additional Compensation - Faculty 1,303,664 122,232 9.4 % 1,181,432 99,173 7.1 %Adjunct Faculty 11,429,000 1,119,888 9.8 % 10,309,112 1,034,367 8.8 %Classified Staff 47,109,000 6,004,269 12.7 % 41,104,731 6,589,213 13.8 %Other Compensation 4,788,886 394,610 8.2 % 4,394,276 412,137 10.0 %Student Employment / Workstudy -Fringe Benefits 28,955,071 3,301,790 11.4 % 25,653,281 3,491,054 12.1 %
Total Personal Services 122,730,621 13,272,980 10.8 % 109,457,641 14,221,702 11.4 %
Services and SuppliesCommunications and Utilities 6,207,000 827,678 13.3 % 5,379,322 671,064 10.7 %Travel 2,838,458 107,413 3.8 % 2,731,045 176,275 6.6 %Contractual Services 14,055,840 1,551,700 11.0 % 12,504,140 2,716,652 19.8 %Supplies and Materials 6,509,763 440,666 6.8 % 6,069,097 474,148 6.9 %Student Financial Aid 1,364,000 204,496 15.0 % 1,159,504 13,926 1.1 %Current Fixed Charges 2,785,353 859,873 30.9 % 1,925,480 989,001 38.6 %
Total Services and Supplies 33,760,414 3,991,826 11.8 % 29,768,588 5,041,066 15.1 %
Capital Equipment 433,776 19,280 4.4 % 414,496 46,155 9.0 %Transfers 2,761,347 2,761,347 100.0 % (2,334,800) 100.0 %Other Expenditures 1,373,903 55,372 4.0 % 1,318,531 47,358 3.1 %Contingency and Reserves 6,769,939 6,769,939
Total Expenditures by Account 167,830,000$ 20,100,805$ 12.0 % 147,729,195$ 17,021,481$ 10.2 %
FY 2015/16FY 2016/17
Statement of Net PositionAugust 31, 2016(Preliminary) FY 2015/16
General & Auxiliary & Total All FundsDesignated Restricted Plant & Total Prior Year as of
Funds Funds Other Funds All Funds August 31, 2015AssetsCurrent Assets
Cash and Cash Equivalents 2,295,556$ 9,892,621$ 18,208,450$ 30,396,627$ 24,494,202$ Short-term Investments 25,188,060 25,188,060 25,115,025Receivables:
Property Taxes 4,495,248 12,131 4,507,379 4,443,461 Accounts (net of allowances) 15,529,708 15,529,708 17,110,681 Government Grants and Contracts 160,814 160,814 961,875 Student Loans 61 61 2,684 Other (62,468) 22,257 54,375 14,164 671,747
Inventories 127,091 127,091 132,386 Prepaid Expenses 634,881 27,879 662,760 965,744
Total Current Assets 48,208,076 10,075,692 18,302,896 76,586,664 73,897,805 Noncurrent Assets
Restricted Cash and Cash Equivalents 1,145,426 1,145,426 406,628 Notes Receivable (net of allowances) 462 462 (258,292) Other Long-term Investments 31,203,044 31,203,044 30,619,328 Investments in Capital:
Land 15,291,311 15,291,311 15,291,311 Buildings & Leasehold improvements
(net of depreciation) 81,831,094 81,831,094 87,054,704 Construction in ProgressEquipment (net of depreciation) 5,520,263 5,520,263 5,639,188 Library Books (net of depreciation) 1,817,343 1,817,343 1,814,123 Total Noncurrent Assets 31,203,044 105,605,899 136,808,943 140,566,990
Total Assets 79,411,120$ 10,075,692$ 123,908,795$ 213,395,607$ 214,464,795$
Deferred Outflows of ResourcesDeferred Outflows Related to Pensions 16,340,337 16,340,337
Total Deferred Outflows of Resources 16,340,337$ -$ -$ 16,340,337$ -$
LiabilitiesCurrent Liabilities
Accrued Payroll and Benefits 3,028,295 3,028,295 3,359,812 Accounts Payable and Accrued Liabilities 1,139,805 16,856 21,130 1,177,791 1,300,547 Deposits Held in Custody 466,681 466,681 427,223 Current Portion of Long-term Liabilities 4,494,530 4,494,530 4,296,437
Total Current Liabilities 8,662,630 16,856 487,811 9,167,297 9,384,019 Noncurrent Liabilities
Unearned Revenue 5,250 5,250 5,384 Long-term Liabilities 3,552,922 3,552,922 3,551,926 Net Pension Liability 126,727,908 126,727,908
Total Noncurrent Liabilities 130,286,080 130,286,080 3,557,310
Total Liabilities 138,948,710$ 16,856$ 487,811$ 139,453,377$ 12,941,329$
Deferred Inflows of ResourcesDeferred Inflows Related to Pensions 21,443,008 21,443,008
Total Deferred Inflows of Resources 21,443,008$ -$ -$ 21,443,008$ -$
Net PositionNet Investment in Capital Assets 104,460,011 104,460,011 109,799,326 Restricted for:
Loans (48,383) (48,383) 786,193 Debt Service 745,251 745,251 138,437 Other (Capital Projects)Grants and Contracts 703,752 703,752 14,390
Unrestricted (64,640,261) 9,355,084 18,264,105 (37,021,072) 90,785,120
Total Net Position (64,640,261)$ 10,058,836$ 123,420,984$ 68,839,559$ 201,523,466$
Total Net Position: Current Year vs. Prior Year (132,683,907)$
FY 2016/17
General & Designated Fund Revenue Year to DateComparison with Prior Year
Tuition and Fees$22,738,122
92%
Property Taxes$1,737,273
7%
Other Revenues$214,198
1%
General & Designated Funds YTD Revenues - FY17 - Current Year
For the Two Months Ending August 31, 2016Total of $24,689,593
$0
$20,000,000
$40,000,000
$60,000,000
$80,000,000
$100,000,000
$120,000,000
$140,000,000
$160,000,000
Jul F
Y16
Jul F
Y17
Aug
FY16
Aug
FY17
Sep
FY16
Sep
FY17
Oct
FY1
6
Oct
FY1
7
Nov
FY1
6
Nov
FY1
7
Dec
FY16
Dec
FY17
Jan
FY16
Jan
FY17
Feb
FY16
Feb
FY17
Mar
FY1
6
Mar
FY1
7
Apr F
Y16
Apr F
Y17
May
FY1
6
May
FY1
7
Jun
FY16
Jun
FY17
General & Designated Funds YTD Revenues
Tuition and Fees Property Taxes Other Revenues
Tuition and Fees
$23,303,90091%
Property Taxes$1,407,238
6%Other Revenues
$778,3933%
General & Designated Funds YTD Revenues - FY16 - Prior YearFor the Two Months Ending August 31, 2015
$25,489,531Total of
General & Designated Fund Expenditures Year to Date (excluding Transfers)Comparison with Prior Year
Instruction$3,922,464
20%
Academic Support
$3,641,47719%
Student Services
$3,618,41019%
Institutional Support
$6,289,64432%
Operation & Maintenance
of Plant$1,870,360
10%
Other$13,926
0%
General & Designated Funds YTD Expenditures by Program - FY16 - Prior Year
For the Two Months Ending August 31, 2015Total of $19,356,281
Instruction$3,840,700
22%
Academic Support
$3,186,68018%
Student Services
$3,094,25618%
Institutional Support
$5,141,07430%
Operation & Maintenance
of Plant$1,872,252
11%
Other$204,496
1%
General & Designated Funds YTD Expenditures by Program - FY17 - Current YearFor the Two Months Ending August 31, 2016
Total of $17,339,458
$0
$20,000,000
$40,000,000
$60,000,000
$80,000,000
$100,000,000
$120,000,000
$140,000,000
$160,000,000
Jul F
Y16
Jul F
Y17
Aug
FY16
Aug
FY17
Sep
FY16
Sep
FY17
Oct
FY1
6
Oct
FY1
7
Nov
FY1
6
Nov
FY1
7
Dec
FY16
Dec
FY17
Jan
FY16
Jan
FY17
Feb
FY16
Feb
FY17
Mar
FY1
6
Mar
FY1
7
Apr F
Y16
Apr F
Y17
May
FY1
6
May
FY1
7
Jun
FY16
Jun
FY17
General & Designated Funds YTD Expenditures by Program
Instruction Academic Support
Student Services Institutional Support
Operation & Maintenance of Plant Other (excl. Transfers)
General & Designated Fund Expenditures Year to Date (excluding Transfers)Comparison with Prior Year
Administrative Personnel$1,019,640
5%
Faculty$1,576,118
8%Additional Compensation -
Faculty$99,173
1%
Adjunct Faculty$1,034,367
5%
Classified Staff$6,589,213
34%Other Compensation$412,137
2%
Fringe Benefits$3,491,054
18%
Communication & Utilities$671,064
4%
Travel$176,275
1%
Contractual Services$2,716,652
14%
Supplies & Materials$474,148
2%
Student Financial Aid$13,926
0%
Other Expenditures$1,082,514
6%
General & Designated Funds YTD Operating and Personnel Expenditures by Account - FY16 - Prior Year
For the Two Months Ending August 31, 2015Total of $19,356,281
Administrative Personnel$829,541
5%
Faculty$1,500,650
9% Additional Compensation -Faculty
$122,2321%
Adjunct Faculty$1,119,888
6%
Classified Staff$6,004,269
35%
Other Compensation$394,610
2%
Fringe Benefits$3,301,790
19%
Communication & Utilities$827,678
5%
Travel$107,413
1%
Contractual Services$1,551,700
9%
Supplies & Materials$440,666
2%
Student Financial Aid$204,496
1%
Other Expenditures$934,525
5%
General & Designated Funds YTD Operating and Personnel Expenditures by Account - FY 17 - Current Year
For the Two Months Ending August 31, 2016Total of $17,339,458
All Funds Revenue & Expenses Year to DateCurrent Year
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
Jul R
even
ue
Jul E
xpen
ses
Aug
Reve
nue
Aug
Expe
nses
Sep
Reve
nue
Sep
Expe
nses
Oct
Rev
enue
Oct
Exp
ense
s
Nov
Rev
enue
Nov
Exp
ense
s
Dec
Reve
nue
Dec
Expe
nses
Jan
Reve
nue
Jan
Expe
nses
Feb
Reve
nue
Feb
Expe
nses
Mar
Rev
enue
Mar
Exp
ense
s
Apr R
even
ue
Apr E
xpen
ses
May
Rev
enue
May
Exp
ense
s
Jun
Reve
nue
Jun
Expe
nses
All Funds YTD Revenues & Expenses - FY17
Nonoperating Revenues
Operating Revenues
Instruction
Academic Support
Institutional Support
Student Services
Operation & Maintenance of Plant
Other
Glossary for Financial Reports
Statement of Net Position
Assets Current Assets Assets that will be converted into cash or consumed in a relatively short period of time, usually within a year.
Cash & Cash Equivalents Short-term, highly liquid investments that are readily convertible to known amounts of cash and have insignificant risk of changes in value because of changes in interest rates. Generally, only investments of original maturities of three months or less meet this definition. Cash held by external investment managers may be considered to be investments.
Short-term Investments Readily marketable securities that can easily be sold and converted back into cash. For example, coupon bonds that will mature this year. RBC Global Asset Management manages the College’s additional short-term investments. The duration of the investments is less than one year.
Receivables A financial instrument that gives the institution the right and another party the obligation, to make a payment at a future date, generally of cash.
Property taxes The amount of property taxes that the College expects to collect in the next month. General Fund property taxes are used to support operations. The Plant Fund property taxes are used to pay down General Obligation bonds.
Accounts Student account receivables. Student receivables arise from transactions related to tuition and fees. It’s normal for students to register for classes in advance of the start of the term without first paying in full. When a student registers for classes a receivable is created. In the majority of instances, a portion of the receivable will be satisfied by financial aid—either in the form of scholarships, grants, tuition waivers, or loans. Any remaining balance is expected to be paid by the student, the student’s parents, or a third party (e.g., the student’s employer).
(net of allowances) The collectability of receivables is reviewed at fiscal year-end and the value of the allowance for doubtful accounts is adjusted as necessary to ensure its adequacy. The allowance is increased or decreased when necessary to adjust the carrying value of receivables to the expected net realizable value.
Government Grants & Contracts
Higher education institutions routinely receive grants and contracts from the federal government or other entities to support research or training. Federal Pell Grants account for the majority of the College’s government grants. The grants are applied to students’ accounts and the remaining funds are reimbursed to the student. At the same time, a receivable is created to record the funds due the College from the Department of Education.
Student Loans Student loans receivable consists of book loans made to students where the College is responsible for collecting the balance due.
Other Other receivables include refund repayments, third party payments, International Student Insurance Fees, non-sufficient funds (NSF) checks and check fees, and late fees. Also included are Federal Family Educational Loans and Federal Direct Loans which are passed through the College to the student but are not managed by the College. These loans are applied to the student’s account and the College is reimbursed after the fact.
Inventories Facilities maintains parts and tools in inventory that are regularly needed. Facilities personnel manage and track these assets. Once a year for the annual financial report, finance adjusts the inventory value based on the available assets at June 30.
Prepaid Expenses Prepaid Expenses are assets created by the early payment of cash. For example, an annual insurance payment is made in January that covers 6 months in the current fiscal year and 6 months in the next fiscal year. Half of this type of payment is classified as a prepaid expense.
Glossary for Financial Reports
Noncurrent Assets Assets that will not be converted into cash or consumed in a relatively short period of time, usually within a year.
Restricted Cash & Cash Equivalents
If cash and cash equivalents are restricted for use, for other than current operations, they should be classified as noncurrent assets. The College’s restricted cash includes cash collected for debt payments, cash in the National Direct Student Loan fund and agency cash held for loans, third-party scholarships, and student clubs.
Notes Receivable Various federal loan programs are available to students who meet eligibility requirements. Notes Receivable is for National Direct Student Loans (NDSL) and Perkins loans where the College is responsible for collecting the balance.
Other Long-term Investments
Investments have maturities greater than one year. For example, coupon bonds with maturities greater than one year. RBC Global Asset Management manages the College’s other long-term investments. The maturities are generally from one to three years.
Investments in Capital Assets of a durable nature that are used to provide economic benefits for more than one year including the following categories: land, buildings, and leasehold improvements, construction in progress, equipment, and library materials.
Land This category includes all land that is purchased or acquired by gift or bequest. The institution must have title to the land. Land is not depreciated.
Buildings & Leasehold improvements
This category consists of all structures used for operating purposes. Included are all permanently attached fixtures, machinery, and other components that cannot be removed without damaging the buildings. Building improvements are capitalized if they extend the asset’s useful life.
Construction in Progress This category includes the cost of construction work, which is not yet completed. The item is not depreciated until the asset is placed in service. Normally, upon completion, a construction in progress (CIP) item is reclassified, capitalized, and depreciated. Costs associated with the construction of a new building would be included in this category.
Equipment Equipment represents personal property that is movable. Examples of movable equipment include furniture, teaching equipment, laboratory equipment, and motor vehicles. The College’s capitalization threshold is $5,000.
Library Books The College considers library books to be a group asset and capitalizes each year’s additions and adjusts for deletions to the holdings.
(net of depreciation) Buildings and building improvements, equipment and library books are depreciated over their useful lives. This adjustment is netted with the value of the asset reported in the categories above.
Deferred Outflows of Resources
The consumption of net position by the college that is applicable to a future reporting period.
Deferred Outflows Related to Pensions
The consumption of net position related to pensions arising from certain changes in the net pension liability.
Liabilities
Current Liabilities Current liabilities are the portion of obligations (amounts owed) due to be paid within the current operating cycle (normally a year) and that normally require the use of existing current assets to satisfy the debt.
Glossary for Financial Reports
Accrued Payroll & Benefits
Institutions collect funds from the employer and the employee each payroll to pay for taxes and benefits. The amount collected and due to the government and vendors creates a liability until the payment is made. The College’s payroll liabilities include Federal and State income taxes, FICA, Medicare, health and dental insurance, retirement contributions, medical and dependent care flexible spending plans, etc. A portion of the payable is also deferred pay for faculty.
Accounts Payable & Accrued Liabilities
When goods or services are received, a liability is created, unless cash is paid immediately. The College also records a liability when a payment or financial aid is approved, but not yet applied to a student account.
Deposits Held in Custody These are funds held by the institution for others. The institution handles these accounts as agency funds. The College’s deposits held in custody include the Federal Direct Loans and Federal Family Educational Loans, third party scholarships and student club funds. The College is a pass-through agency holding the funds temporarily.
Current Portion of Long-term Liabilities
This category includes the portion of long-term liabilities that are expected to be paid within the current operating cycle. The College’s current portion of long-term liabilities includes a portion of the compensated absences. A liability is accrued for compensated absences that have been earned based on services already rendered and that are not contingent on a specific event outside the control of the employer or employee. This includes the dollar value of employee vacation and sick leave.
Noncurrent Liabilities Noncurrent liabilities are the portion of obligations (amounts owed) not due to be paid within the current operating cycle.
Unearned Revenue Unearned revenue results when payments have been received for services or goods not yet delivered. The College’s main source of unearned revenue is generated by prepayments of tuition and fees by students, third parties, or financial aid.
Long-term Liabilities Public institutions often issue long-term debt to finance construction or acquisition of academic, student service, or auxiliary enterprise facilities. Long term liability accounts are the portions of debts with due dates greater than twelve months.
Net Pension Liability The liability to employees for benefits provided through a defined benefit pension plan.
Deferred Inflows of Resources
The acquisition of net position by the college that is applicable to a future reporting period.
Deferred Inflows Related to Pensions
The acquisition of net position related to pensions arising from certain changes in the net pension liability.
Net Position Net position is the calculation of assets, plus deferred outflows of resources, minus liabilities, minus deferred inflows of resources. This title and definition of Net Position was changed with Governmental Accounting Standards Board (GASB) Statement No. 63, previously it was titled Net Assets.
Net Investment in Capital Assets
The net invested in capital assets includes the institution’s carrying value of capital assets (cost minus accumulated depreciation) net of any debt outstanding that was used to finance the construction or purchase of such assets.
Restricted Assets Restricted net assets is the portion of net position subject to externally-imposed constraints placed on their use by creditors (such as through debt covenants), grantors, contributors, or laws and regulations of other governments. The College has restricted net assets for loans, debt service, grants, and contracts.
Unrestricted Assets Unrestricted net assets consist of net assets that do not meet the definition of restricted or invested in capital assets, net of related debt.
Glossary for Financial Reports
Statement of Revenues, Expenses and Changes in Net Position
Operating Revenues Revenues resulting from the normal operations of a business.
Tuition & Fees All tuition and fees assessed for educational purposes.
Contracts All amounts earned on contracts or agreements from other governmental or nongovernmental organizations. The College has instructional contracts with numerous outside entities.
Auxiliary Enterprises An auxiliary enterprise is an entity that exists to furnish a service to students, faculty, or staff and charges a fee for the use of goods and services. Examples of auxiliary enterprises include bookstores and food services. Revenue associated with these auxiliary enterprises includes commissions.
Commission & Rents Includes additional income earned from rent of College space including rent revenue from the College renting space for cellular phone towers, leasing building space, and other facility rentals.
Other Operating Revenues
Includes non-sufficient funds (NSF) check fees, payment installment plan fees, international student insurance fees, miscellaneous copy and printing charges and miscellaneous ticket revenue.
Nonoperating Revenues Generally nonexchange revenues in which the institution receives values without directly giving equal value in return.
State Appropriations Funds appropriated to the College through the State budget process.
Property Taxes Funds levied and received by the College through Pima County property taxes as authorized by the Arizona Revised Statutes.
Federal Grants Includes all amounts earned on grants from federal agencies. The grant funds are restricted in their use by grant agreements. The College must fulfill the terms of the grant to be eligible for the funding.
State & Local Grants Includes all amounts earned on grants from state, local government and nongovernmental organizations.
State Shared Sales Taxes Shared state sales taxes are provided by the Arizona Revised Statutes for workforce development. These funds are also known as Proposition 301 funds.
Gifts Contributions are voluntary non-exchange revenues, which are recognized when all applicable eligibility requirements are met. Scholarships that the Foundation provides to students are an example of this type of nonoperating revenue.
Investment Income Includes dividends, interest, or royalties and gains or losses on investments.
Operating Expenses Expenses related to normal daily business operations such as wages, rent, advertising, insurance, etc.
Instruction Includes expenses for all activities that are part of an institution’s instruction program. For example, faculty salaries are included in the Instructional expenses.
Academic Support Includes expenses incurred to provide support services for the institution’s primary programs of instruction, research, and public service. It includes the following activities: • The retention, preservation, and display of educational materials, such as libraries, museums, and
galleries • Media, such as audio-visual services, and technology, such as computing support• Academic administration (including academic deans but not department chairpersons) and personnel
providing administrative support and management direction to the three primary missions• Separately budgeted support for course and curriculum development
Glossary for Financial Reports
Student Services Includes expenses incurred for the offices of admissions and the registrar and activities that, as their primary purpose, contribute to students’ emotional and physical well-being and intellectual, cultural, and social development outside the context of the formal instruction program. This classification includes expenses for student activities, cultural events, student newspapers, intramural athletics, student organizations, intercollegiate athletics (if the program is not operated as an auxiliary enterprise), counseling and career guidance (excluding informal academic counseling by the faculty), student aid administration, and student health service (if not operated as an auxiliary enterprise).
Institutional Support Includes expenses for central, executive-level activities concerned with management and long-range planning for the entire institution, such as the governing board, planning and programming operations, and legal services; fiscal operations; administrative information technology (when not accounted for in other categories); employee personnel and records; logistical activities that provide procurement, storerooms, printing, and transportation services to the institution; support services to faculty and staff that are not operated as auxiliary enterprises; and activities concerned with community and alumni relations, including development and fundraising.
Operation & Maintenance of Plant
Includes all expenses for the administration, supervision, operation, maintenance, preservation, and protection of the institution’s physical plant. These expenses include items such as janitorial and utility services; repairs and ordinary or normal alterations of buildings, furniture, and equipment; care of grounds; maintenance and operation of buildings and other plant facilities; security; emergency preparedness; safety; hazardous waste disposal; property, liability, and all other insurance relating to property; space and capital leasing; facility planning and management; and central receiving.
Depreciation Includes both depreciation of the institution’s plant, property, and equipment, and amortization of assets acquired by capital lease.
Student Financial Aid Includes expenses for scholarships - from restricted or unrestricted funds - in the form of grants that neither require the student to perform service to the institution as consideration for the grant, nor require the student to repay the amount of the grant to the funding source.
Contingency Commitments and contingencies that could materially affect the financial condition of the entity as reflected in its financial statements.
Transfers Funds moved from one fund type to another, for example general fund support for capital projects.
Capital Appropriations The capital appropriations category includes all appropriations from legislative acts of the federal, state, or local governments or by a local taxing authority specifically for capital expenditures. The state has suspended capital appropriations to community colleges for the last several years.
Capital Gifts & Grants Restricted gifts or grants for capital purposes, for example a donation to construct an arts center.
Definitions adapted from the Financial Accounting & Reporting Manual for Higher Education, a NACUBO online subscription service.
PimaCountyCommunityCollegeDistrict Governing Board
4905C East Broadway/Tucson, Arizona 85709-1010
INFORMATION ITEM Meeting Date: 10/19/16 Item Number: 3.2
Item Title Contact Person
Employment Information Dan Berryman Vice Chancellor for Human
Resources (206-4586)
Information:
For your information and in accordance with BP 2.02 and SPG-4201/BA, the Chancellor submits the following employment information:
Faculty:
Maine, Jeanine Title: Instructional Faculty, Nursing Rate of Pay: $68,440 Start Date: 08/17/2016 Highest Degree Earned: Master of Science, Nursing Awarding Institution: Grand Canyon University Most Recent Previous Job: Nurse
Staff:
Brooks, William Fiscal Support Specialist, Cashier Rate of Pay: $18.83 Start Date: 10/03/2016 Highest Degree Earned: Bachelor of Science, Business Administration Awarding Institution: Northern Arizona University Most Recent Previous Job: Student Services Technician
Cole, Gary Laboratory Specialist, Aviation Maintenance Rate of Pay: $18.83 Start Date: 10/10/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Avionics Repair Technician
Guthery, Vance Trades Maintenance Technician Rate of Pay: $13.54 Start Date: 10/03/2016 Highest Degree Earned: Bachelor of Arts, History Awarding Institution: University of Arizona Most Recent Previous Job: Maintenance Engineer
(Continued)
Employment Information Date: 10/19/16 Page 2
McCullough, Patricia Program Assistant, PSESI Rate of Pay: $18.83 Start Date: 10/03/2016 Highest Degree Earned: Associate of General Studies Awarding Institution: Pima Community College Most Recent Previous Job: Support Technician
Maggio, Thomas Laboratory Specialist, Aviation Maintenance Rate of Pay: $18.83 Start Date: 10/03/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Avionics Mechanic
Narey, Don Instructor, College Readiness- HPOG Rate of Pay: $44,463 Start Date: 10/03/2016 Highest Degree Earned: Master of Arts, Organizational Communication Awarding Institution: Emerson College Most Recent Previous Job: Director of Education
Richmond, Julie 3-D Laboratory Specialist Rate of Pay: $18.83 Start Date: 09/21/2016 Highest Degree Earned: Master of Fine Arts, Ceramics Awarding Institution: University of Massachusetts Most Recent Previous Job: Adjunct Faculty
Rossini, Frank Trades Maintenance Technician, Grounds Rate of Pay: $13.54 Start Date: 10/03/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Grounds Keeper
Stevens, Pilita Student Services Technician, Information Center Rate of Pay: $15.65 Start Date: 09/12/2016 Highest Degree Earned: Bachelor of Science, Accounting Awarding Institution: Divine Word University Most Recent Previous Job: Student Services Technician
(Continued)
Employment Information Date: 10/19/16 Page 3
Thames, Anne Library Services Specialist Rate of Pay: $17.77 Start Date: 09/12/2016 Highest Degree Earned: Master of Education, Educational Leadership Awarding Institution: Northern Arizona University Most Recent Previous Job: Librarian
West, Danielle Support Technician, Learning Commons Rate of Pay: $14.61 Start Date: 10/03/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Accounting Tutor
Wilson, Melissa Fiscal Analyst, Student Accounts Rate of Pay: $50,383 Start Date: 10/03/2016 Highest Degree Earned: Master of Management Awarding Institution: University of Phoenix Most Recent Previous Job: Manager, Center for Teaching and Learning
Direct Appointments:
Anduaga, Leticia Effective: 09/17/2016 From: Human Resources Advanced Analyst To: Human Resources Program Manager
Temporary:
Bane, Alison Title: Tutor 0 Rate of Pay: $8.05 Start Date: 09/13/2016 Highest Degree Earned: Bachelor of Science, Mathematics Awarding Institution: University of Arizona Most Recent Previous Job: Math Teacher
Brady, Blake Title: Laboratory Technician, Science Rate of Pay: $15.65 Start Date: 09/12/2016 Highest Degree Earned: Bachelor of Science, Microbiology Awarding Institution: Northern Arizona University Most Recent Previous Job: Biologist
(Continued)
Employment Information Date: 10/19/16 Page 4
Bessette, Samuel Title: Tutor 0 Rate of Pay: $8.05 Start Date: 08/18/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Courtesy Clerk
Bustamante, Esther Title: Instructor Rate of Pay: $21.38 Start Date: 09/13/2016 Highest Degree Earned: Bachelor of Science, Nutritional Sciences Awarding Institution: University of Arizona Most Recent Previous Job: Fitness Instructor
Colburn, Gregory Title: Classroom Model Rate of Pay: $8.05 Start Date: 09/02/2016 Highest Degree Earned: Bachelor of Science, Dance Awarding Institution: University of Wisconsin Most Recent Previous Job: Instructor
Contreras, Michael Title: Workforce Trainer Rate of Pay: $15.45 Start Date: 10/12/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Firefighter/EMT
Crisantes, Carolina Title: Tutor 0 Rate of Pay: $8.05 Start Date: 09/16/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Firefighter/EMT
Dickey, John Title: Tutor 0 Rate of Pay: $8.05 Start Date: 09/02/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Sales Associate
(Continued)
Employment Information Date: 10/19/16 Page 5
Dotts, John Title: Instructor Rate of Pay: $21.38 Start Date: 09/15/2016 Highest Degree Earned: Bachelor of Science, Biology Awarding Institution: University of Kansas Most Recent Previous Job: Substitute Teacher
Frazier, Jaclyn Title: Workforce Trainer Rate of Pay: $15.45 Start Date: 08/04/2016 Highest Degree Earned: Bachelor of Science, Public Safety and Emergency Management Awarding Institution: Grand Canyon University Most Recent Previous Job: Firefighter/EMT
Gates, Michael Title: Workforce Trainer Rate of Pay: $15.45 Start Date: 10/12/2016 Highest Degree Earned: Associate of Applied Science, Fire Science Awarding Institution: Pima Community College Most Recent Previous Job: Firefighter/EMT
Gill, Alexander Title: Tutor 0 Rate of Pay: $8.05 Start Date: 09/16/2016 Highest Degree Earned: Bachelor of Science, Physiological Sciences Awarding Institution: University of Arizona Most Recent Previous Job: Research Technician
Gonzalez, Leticia Title: Event Assistant Rate of Pay: $10.00 Start Date: 09/06/2016 Highest Degree Earned: Bachelor of Science, Family Studies Awarding Institution: University of Arizona Most Recent Previous Job: Customer Service Representative
Gordon, Stephanie Title: Laboratory Technician, Science Rate of Pay: $15.65 Start Date: 09/06/2016 Highest Degree Earned: Bachelor of Science, Biology Awarding Institution: University of Arizona Most Recent Previous Job: General Assistant
(Continued)
Employment Information Date: 10/19/16 Page 6
Ivanov, Ivan Title: Tutor 0 Rate of Pay: $8.05 Start Date: 10/13/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Concierge
Jolly, James Title: Tutor 0 Rate of Pay: $8.05 Start Date: 08/18/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Intern
Juengel, Derek Title: Workforce Trainer Rate of Pay: $15.45 Start Date: 09/14/2016 Highest Degree Earned: Bachelor of Arts, Social Behavior and Human Understanding Awarding Institution: University of Arizona Most Recent Previous Job: Firefighter
Khamsi, Tymon Title: Classroom Model Rate of Pay: $15.00 Start Date: 09/01/2016 Highest Degree Earned: Bachelor of Science, Environmental Hydrology Awarding Institution: University of Arizona Most Recent Previous Job: Admissions Evaluator
Kohli, Jyoti Title: Tutor 0 Rate of Pay: $8.05 Start Date: 10/13/2016 Highest Degree Earned: Bachelor of Science, Microbiology Awarding Institution: Northern Arizona University Most Recent Previous Job: Biologist
Kram, Aaron Title: Laboratory Technician, Science Rate of Pay: $15.65 Start Date: 09/07/2016 Highest Degree Earned: Bachelor of Science, Biomedical Science Awarding Institution: Northern Arizona University Most Recent Previous Job: DNA Prep Lab Intern
(Continued)
Employment Information Date: 10/19/16 Page 7
Laine, Abigail Title: Classroom Model Rate of Pay: $10.00 Start Date: 09/14/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Cleaning Crew Member
Leister, Catherine Title: Tutor 0 Rate of Pay: $8.05 Start Date: 09/09/2016 Highest Degree Earned: Bachelor of Arts, Linguistics and German Studies Awarding Institution: University of Arizona Most Recent Previous Job: Direct Support Provider
Lewis, Seante Title: Support Assistant Rate of Pay: $13.54 Start Date: 09/02/2016 Highest Degree Earned: Bachelor of Arts, Creative Writing Awarding Institution: University of Arizona Most Recent Previous Job: Information Receptionist/File Clerk
Martinez, Brandy Title: Tutor 0 Rate of Pay: $8.25 Start Date: 09/16/2016 Highest Degree Earned: No Post- Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Administrative Assistant
McIntyre, Sierra Title: Tutor 0 Rate of Pay: $8.05 Start Date: 08/30/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Sales
Mitchell, Keana Title: Office Aide Rate of Pay: $8.05 Start Date: 08/08/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Sales
(Continued)
Employment Information Date: 10/19/16 Page 8
Morl, Gareth Title: Tutor 0 Rate of Pay: $8.25 Start Date: 09/16/16 Highest Degree Earned: Bachelor of Arts, Philosophy Awarding Institution: Santa Clara University Most Recent Previous Job: Receiver
Persons, Jordan Title: Workforce Trainer Rate of Pay: $15.45 Start Date: 08/24/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Firefighter/EMT
Sbeta, Tahani Title: Tutor 0 Rate of Pay: $8.05 Start Date: 09/22/2016 Highest Degree Earned: Bachelor of Science, Architecture Awarding Institution: University of Tripoli Most Recent Previous Job: Architect
Spohn-Cyr, John-Jason Title: Tutor 0 Rate of Pay: $8.05 Start Date: 09/13/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Game Prep Assistant
Tran, Peter Title: Laboratory Technician, Science Rate of Pay: $15.65 Start Date: 09/07/2016 Highest Degree Earned: Bachelor of Science, Biochemistry Awarding Institution: University of Arizona Most Recent Previous Job: Clinical Laboratory Supervisor IV
Troisi, Dustin Title: Tutor 0 Rate of Pay: $8.05 Start Date: 10/13/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Laborer
(Continued)
Employment Information Date: 10/19/16 Page 9
Young, Nathan Title: Tutor 0 Rate of Pay: $8.05 Start Date: 09/19/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Wrought Iron Fabricator, Welder, and Painter
Zhang, Qian Title: Laboratory Technician, Science Rate of Pay: $15.65 Start Date: 09/07/2016 Highest Degree Earned: Bachelor of Science, Biology Awarding Institution: University of Arizona Most Recent Previous Job: Lab Aid
Acting Assignments:
Ruiz, Nelson Effective: 09/27/2016 From: Fiscal Support Specialist To: Acting Fiscal Analyst, Accounts Payable
Retirements:
Neubauer, Ph.D., Jeffrey P. Instructional Faculty WC - Psychology Start Date: 07/31/1999 End Date: 10/21/2016
Separations:
Lopez, Israel Police Officer Maintenance and Security – Department of Public Safety End Date: 09/02/2016
Fox, Christopher W. Program Coordinator DO – HRIS Operations End Date: 08/24/2016
(Continued)
Employment Information Date: 10/19/16 Page 10
Fukuda, Janet B. Advanced Program Coordinator NW – Access and Disability Resources End Date: 08/31/2016
Moore, Tyler L. Instructional Designer DO – Organization and Employee Development End Date: 09/09/2016
Richman, William A. IT Analyst DO – Campus Staff End Date: 09/09/2016
Rodriguez, Daniel P. Student Services Specialist NW – Military and Veteran Services End Date: 09/16/2016
2014-17 Strategic Plan: Employment Information not applicable
Approvals
Contact Person ______________________________________ D.C. Berryman
Chancellor_______________________________________ Lee D. Lambert, J.D.
(Continued)
PimaCountyCommunityCollegeDistrict Governing Board
4905C East Broadway/Tucson, Arizona 85709-1010
ACTION ITEM Meeting Date: 10/19/16 Item Number: 3.3
Item Title Contact Person
Adjunct Faculty Appointments Dr. Dolores Duran-Cerda Acting Provost and Executive Vice
Chancellor (206-4999)
Recommendation:
The Chancellor recommends these individuals as certified adjunct faculty applicants. The Chancellor also recommends these individuals be approved for use as a pool of employees for current and future adjunct faculty assignments and as temporary non-credit instructors in areas for which they are qualified.
Justification:
The positions identified below are necessary for the College to deliver its programs and services. The individuals recommended for hire were selected following a competitive process unless noted otherwise.
The current rate of pay for adjunct faculty is $800.00 per load hour.
Name: Aguilar, Nekame Discipline(s): Translation and Interpretation Studies (Occupational/Workforce) Start Date: 8/24/16 Education: Bachelor of Arts, Spanish, University of Arizona, Tucson, Arizona Experience: Over nine years of experience as a translator, interpreter, and interpreter
supervisor.
Name: Anzalone, Anthony M. Discipline(s): Electrical Utilities Technology (Occupational/Workforce) Start Date: 8/29/16 Education: Port Chester Senior High School, Port Chester, New York Experience: Over thirty years of experience as a power plant operator and electrical generation
system supervisor.
Name: Black, Rebecka Discipline(s): Art (Academic), Art for Personal Development (Developmental) Start Date: 8/24/16 Education: Bachelor of Arts, Fine Arts, University of Houston-Downtown, Houston, Texas;
Master of Arts, Art History, University of Houston, Houston, Texas Experience: Over four years of experience teaching anthropology and linguistics for the
University of Arizona.
(Continued)
Adjunct Faculty Appointments Date: 10/19/16 Page 2
Name: Bowlby, Korey S. Discipline(s): Administration of Justice (Academic), Law Enforcement
(Occupational/Workforce) Start Date: 08/30/16 Education: Bachelor of Arts, Homeland Security; Master of Arts, both degrees awarded by
American Public University System, Charles Town, West Virginia Experience: Over four years of experience in law enforcement operations.
Name: Bourie, Keith Discipline(s): Fire Science (Occupational/Workforce), Emergency Medical Technology
(Occupational/Workforce) Start Date: 8/24/16 Education: Bachelor of Education, Elementary Education, University of Arizona, Tucson,
Arizona; Master of Education, Educational Leadership, Northern Arizona University, Flagstaff, Arizona
Experience: Over twelve years of experience as a fire captain and paramedic.
Name: Broughton, Kathleen D. Discipline(s): Education (Academic), Computer Information Systems
(Occupational/Workforce), Mathematics (Developmental) Start Date: 8/24/16 Education: Bachelor of Science, Computer Science, Pembroke State University, Pembroke,
North Carolina; Master of Education, Teaching and Teacher Education, University of Arizona, Tucson, Arizona
Experience: Over ten years of experience teaching high school mathematics.
Name: Carey, Robert E. Jr. Discipline(s): Engineering (Academic), Mathematics (Developmental) Start Date: 8/24/16 Education: Bachelor of Science, dual majors: Electrical Engineering and Computer
Engineering, University of Missouri, Columbia; Master of Science, Engineering Electrical Option, California State University, Fresno, California
Experience: Over nineteen years of work experience as a senior principal systems engineer.
Name: Chrestman, Ph.D., Justin B. Discipline(s): Writing (Academic) Start Date: 8/25/16 Education: Bachelor of Arts, English; Master of fine Arts, Creative Writing, both bachelor’s
and master’s degrees awarded by New Mexico State University, Las Cruces, New Mexico; Doctor of Philosophy, Creative Writing & Literature, University of Houston, Houston, Texas.
Experience: Over three years of experience teaching English courses at the University of Houston.
(Continued)
Adjunct Faculty Appointments Date: 10/19/16 Page 3
Name: Clarke, Jeremy Discipline(s): Writing (Academic), Literature (Academic), General Technical Writing
(Academic) Start Date: 8/24/16 Education: Bachelor of Science, dual majors: English and History; Master of Arts, English,
all degrees awarded by Illinois State University, Normal, Illinois Experience: Over twelve years of teaching English, history, writing and humanities at the high
school level.
Name: Cortes, Stephanie R. Discipline(s): Astronomy (Academic) Start Date: 8/24/16 Education: Bachelor of Science, Physics and Astronomy, Clemson University; Master of
Science, Astronomy, University of Arizona, Tucson, Arizona Experience: Over three years of experience as a teaching assistant. One year of experience
teaching an astronomy course as an adjunct faculty for Pima Community College.
Name: Dagostino, Laurie V. Discipline(s): Education, Education-General/Post-Degree (Academic) Start Date: 8/24/16 Education: Bachelor of Arts, Elementary Education, University of Arizona, Tucson, Arizona;
Master of Arts in Education, Curriculum and Instruction, Adult Education, University of Phoenix, Phoenix, Arizona
Experience: Over sixteen years of experience as a teacher and educational program coordinator for the Tucson Unified School District.
Name: Durazo, Ernesto Discipline(s): Fitness and Wellness (Occupational/Workforce) Start Date: 08/24/16 Education: Bachelor of Science, General Studies, University of Arizona, Tucson, Arizona Experience: Over five years of experience as a baseball coach assistant.
Name: Fey, Ph.D., Gail E. Discipline(s): Communication, Writing, & General Technical Writing (Academic) Start Date: 8/24/16 Education: Bachelor of Arts, English, Westminster College, New Wilmington, Pennsylvania;
Master of Science, Technical Writing; Doctor of Philosophy, Communication and Rhetoric, both graduate degrees awarded by Rensselaer Polytechnic Institute, Troy, New York.
Experience: Over ten years combined experience in technical writing, business communications, and editing.
Name: Gayda, Elyse M. Discipline(s): Medical Laboratory Technician (Occupational/Workforce) Start Date: 08/24/16 Education: Bachelor of Science, Health Sciences-Allied health, Northern Arizona State
University, Flagstaff, Arizona
(Continued)
Adjunct Faculty Appointments Date: 10/19/16 Page 4
Experience: Over three years of experience working as a medical laboratory technician in a hospital setting.
Name: Groover, Susan “Diane” Discipline(s): Accounting (Occupational/Workforce), Accounting (Academic Limited
Exemption) Start Date: 8/24/16 Education: Bachelor of Science, Business Information Systems, University of Phoenix,
Phoenix, Arizona; Bachelor of Science in Business Administration, University of Arizona, Tucson, Arizona; Master of Business Administration, University of Arizona, Tucson, Arizona
Experience: Over nine years of experience as an accountant. Over twenty-one years of experience in utilizing accounting and finance in both business and higher education including at Pima Community College. Three years of adjunct teaching in finance and accounting courses at Pima Community College.
Name: Guerrero, Jennifer R. Discipline(s): Nursing (Academic); Nursing Assistant (Occupational/Workforce) Start Date: 8/24/16 Education: Bachelor of Science, Nursing, University of Arizona, Tucson, Arizona; Master of
Science, Nursing, Grand Canyon University, Phoenix, Arizona Experience: Over twelve years of experience working as a staff nurse and nurse case manager.
Name: Herald, Christopher R. Discipline(s): Music (Academic); Music Studio Instruction (Academic) Start Date: 8/24/16 Education: Bachelor of Music, Woodwinds Performance, University of Akron, Akron, Ohio;
Master of Music, University of Denver, Boulder, Colorado Experience: Over five years of teaching musical instruments in higher education and a private
setting.
Name: Hidalgo, Dylan Discipline(s): Fitness and Wellness (Occupational/Workforce) Start Date: 08/24/16 Education: Bachelor of Arts, Exercise Science Professional Trainer, Kansas Wesleyan
University, Salina, Kansas Experience: Over five years of experience as a coach assistant.
Name: Hill, Jacob P. Discipline(s): Building and Construction (Occupational Limited Exemption) Start Date: 8/25/16 Education: Bisbee High School, Bisbee, Arizona Experience: Over fifteen years of experience as an electrical service technician and foreman.
(Continued)
Adjunct Faculty Appointments Date: 10/19/16 Page 5
Name: House, Eric A. Discipline(s): Writing (Academic) Start Date: 8/25/16 Education: Bachelor of Arts, English, Northern Arizona University, Flagstaff, Arizona;
Master of Arts, Rhetoric, Composition, and Teaching of English, University of Arizona, Tucson, Arizona
Experience: Over three years of experience teaching English courses at the University of Arizona.
Name: Jones, Zachary M. Discipline(s): Fitness and Wellness (Occupational/Workforce) Start Date: 8/24/16 Education: Bachelor of Science, Communications, Grand Valley State University, Allendale,
Michigan Experience: Over seven years of experience as a personal fitness trainer.
Name: King, Matthew Discipline(s): Computer Information Systems, (Occupational/Workforce), Computer Software
Applications, (Occupational/Workforce), Digital Arts (Occupational/Workforce) Start Date: 08/24/16 Education: Associate of Applied Science, Digital & Film Arts, Pima Community College,
Tucson, Arizona; Bachelor of Science, Information Technology, University of Phoenix, Phoenix, Arizona
Experience: Over eight years of experience as a lead visual editor.
Name: Kraft, Christine M. Discipline(s): Social Services (Academic), Behavioral Health Services
(Occupational/Workforce) Start Date: 08/24/16 Education: Bachelor of Science, Family Studies, University of Arizona, Tucson, Arizona;
Master of Social Work, Social Work, Arizona State University, Tempe, Arizona, Experience: Over ten years of experience as a clinical supervisor and teaching college level
courses in social work.
Name: Lyons, Emily R. Discipline(s): Writing, Literature, (Academic), General Technical Writing (Academic) Start Date: 8/24/16 Education: Bachelor of Arts, dual majors: English, and Music; Master of Arts, English
Literature, all three degrees awarded by Northern Arizona University, Flagstaff. Experience: Over seven years of experience teaching English courses at the University of
Arizona and Northern Arizona University.
(Continued)
Adjunct Faculty Appointments Date: 10/19/16 Page 6 Name: Mendoza, EdD., Sean H.V. Discipline(s): Educational Technology Training (Academic), Computer Information Systems,
(Occupational/Workforce), Computer Software Applications (Occupational/Workforce)
Start Date: 10/19/16 Education: Bachelor of Science in Education, Career & Technical Education; Master of
Education, Educational Leadership, both degrees awarded by Northern Arizona University, Flagstaff, Arizona; Doctor of Education, Educational Technology, Pepperdine University, Malibu, California.
Experience: Over twenty-two years of experience in higher education and over twenty years of occupational experience. Also, previously taught computer courses for Pima Community College.
Name: Monette, Jenni R. Discipline(s): Journalism (Academic), Writing (Developmental) Start Date: 08/24/16 Education: Bachelor of Arts, English-Communication, Fort Lewis College, Durango,
Colorado; Master of Arts, Journalism, Columbia University in the City of New York, New York, New York
Experience: Over nineteen years of experience, both domestic and abroad, working in variety of capacities including an anchor person, reporter, television producer, documentary filmmaker.
Name: Oluwo, Ramoni D. Discipline(s): Chemistry (Academic), Chemical Engineering (Academic), Mathematics
(Developmental) Start Date: 8/24/16 Education: Bachelor of Science, Chemical Engineering; Master of Science, Chemical
Engineering, both degrees awarded by Arizona State University, Tempe, Arizona. Experience: More than sixteen years of experience teaching English and writing at the
community college level. Name: Ortiz-Pinate, Milta I. Discipline(s): Theater (Academic) Start Date: 8/24/16 Education: Bachelor of Arts, English: Creative Writing, San Francisco State University, San
Francisco, California; Master of Fine Arts, Writing, Northwestern University, Evanston, IL
Experience: Over nine years of experience as actor, playwright and director of various theater projects.
(Continued)
Adjunct Faculty Appointments Date: 10/19/16 Page 7
Name: Ozgur, Ozlem A. Discipline(s): Philosophy (Academic), Digital Arts (Occupational/Workforce), Arts for Personal
Development (Developmental) Start Date: 9/8/16 Education: Bachelor of Arts, Philosophy; Bachelor of Fine Arts, Studio Art, both degrees
awarded by University of Arizona, Tucson, Arizona; Master of Fine Arts, Filmmaking, San Francisco Art Institute, San Francisco, California; Master of Arts, Philosophy, Stanford University, Stanford, California
Experience: More than twelve years of experience as an artist with films and video productions. More than ten years of experience in teaching art and film courses as a teaching assistant.
Name: Rhyner, Donna L. Discipline(s): Nursing, Non-Didactic (Occupational/Workforce), Nursing Assistant
(Occupational/Workforce), Start Date: 8/24/16 Education: Bachelor of Science, Nursing, University of Arizona, Tucson, Arizona Experience: Over ten years of experience working as a registered nurse in a hospital setting.
Name: Ririe, Tyson J. Discipline(s): Mathematics (Academic), Optical Science (Academic), Physics (Academic) Start Date: 8/25/16 Education: Bachelor of Science, Physics, Brigham Young University, Provo, Utah; Master of
Science, Optical Sciences, University of Arizona, Tucson, Arizona Experience: Over five years of experience as a graduate optical sciences research and teaching
assistant at the University of Arizona.
Name: Romans, Ph.D., H Clarke. Discipline(s): Chemistry (Academic), Engineering, General and Chemical (Academic),
Mathematics (Developmental) Start Date: 9/8/16 Education: Bachelor of Science, Chemical Chemistry, Stanford University, Stanford,
California; Doctor of Philosophy, Chemical Engineering, University of Idaho, Moscow, Idaho
Experience: More than seven years of teaching experience as an adjunct faculty teaching chemistry courses for Pima Community College.
Name: Samuel-Ojo, Ph.D., Olusola Discipline(s): Computer Information Systems (Occupational/Workforce), Computer Software
Applications (Occupational/ Workforce) Start Date: 8/24/16 Education: Master of Science, Information Systems and Technology; Doctor of Philosophy,
Information Systems and Technology, both degrees awarded by Claremont Graduate University, Claremont, California
Experience: More than ten years of software engineering and operations software development.
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Adjunct Faculty Appointments Date: 10/19/16 Page 8
Name: Spinogatti, Aaron A. Discipline(s): Biology (Academic) Start Date: 8/24/16 Education: Bachelor of Science, Biological Science (Cell and Developmental Biology),
California State University, Fullerton, California; Master of Science, Biotechnology, Johns Hopkins University, Baltimore, Maryland
Experience: More than five years of work experience as scientist in biotechnology field.
Name: Stuber, Eileen A. Discipline(s): Nursing-Didactic (Academic Limited Exemption) Start Date: 8/24/16 Education: Bachelor of Science, Georgia Southern University, Statesboro, Georgia Experience: More than two years working as a registered nurse in the intensive care unit.
Name: Sweet, Teena L. Discipline(s): Nursing-Non Didactic (Occupational/Workforce), Nursing Assistant
(Occupational/Workforce), Medical Assistant (Occupational/Workforce) Start Date: 8/24/16 Education: Bachelor of Science, Nursing, Grand Canyon University, Phoenix, Arizona. Experience: More than eleven years working as a registered nurse in both hospital and private
healthcare facilities.
Name: Turker, Ph.D., Ahmet T. Discipline(s): Political Science (Academic) Start Date: 8/25/16 Education: Doctor of Philosophy, Political Science, University of Cincinnati, Cincinnati,
Ohio. Experience: Over three years of experience teaching English courses at the University of
Houston.
Name: Valentinsson, Mary-Caitlyn Discipline(s): Anthropology, Archaeology (Academic), English as a Second Language
(Developmental) Start Date: 08/24/16 Education: Bachelor of Arts, Language, Culture, & Society, City University of New York,
New York, New York; Master of Arts, Linguistics, University of Arizona, Tucson, Arizona
Experience: Over four years of experience as a graduate teaching assistant and research assistant for the University of Arizona.
Approvals
Contact Person ______________________________ Dolores Durán-Cerda, Ph.D.
Chancellor_____________________________________ Lee D. Lambert, J.D.
(Continued)
PimaCountyCommunityCollegeDistrict Governing Board
4905C East Broadway/Tucson, Arizona 85709-1010
INFORMATION ITEM Meeting Date: 10/19/16 Item Number: 3.4
Item Title Contact Person
Administrative Procedure Changes Chancellor’s Office (206-4650)
Information:
For your information, the Chancellor informs the Governing Board of the following changes to Administrative Procedures. Changes are being made as part of the comprehensive review and reorganization of all policies.
AP 3.20.01 Assessment of Prior Learning AP 5.10.01 Lactation Room AP 5.10.02 ADA & Equal Opportunity, Electronic Information Technology
Accessibility Guidelines
Approvals
Chancellor______________________________________ Lee D. Lambert, J.D.
AP 3.20.01
1
PimaCountyCommunityCollegeDistrict Administrative Procedure
AP Title: Assessment of Prior Learning
AP Number: AP 3.20.01
Adoption Date: 5/16/00
Schedule for Review & Update: Every three years
Review Date(s): 3/12/14, 10/5/16
Revision Date(s): 3/12/14, 10/5/16
Sponsoring Unit/Department: Office of the Provost
Policy Title(s) & No(s). Assessment of Credit for Prior
Learning, BP 3.20
Legal Reference:
Cross Reference:
PURPOSE
Credit for prior learning recognizes that students may have had documentable
learning experiences outside the college classroom that are equivalent to the
required competencies in a Pima Community College course. Prior learning is
college-equivalent learning acquired through non-traditional school, work or other
life experiences.
SECTION 1: Acceptance of Prior Learning
Pima Community College may accept, at the discretion of the department faculty
group, credit earned through a variety of non-traditional methods. These might
include skills from military service, job-related training, and volunteer arenas. A
student must be accepted to Pima Community College before any evaluation of
prior learning occurs.
AP 3.20.01
2
A. National Standardized Tests. Credit may be awarded for national
standardized exams, such as CLEP (College Level Examination Program), AP
(Advanced Placement), GED® (General Educational Development), and IB
(International Baccalaureate), based on the student achieving an identified cut
score. Cut scores and equivalencies are reviewed and recommended by the
appropriate department faculty group, per the equivalencies agreed upon by the
state wide Articulation Task Force. The recommendations are given to the
Assistant Vice Chancellor for Curriculum and Academic Services for final
approval.
B. Challenge Exams/Assessment. A challenge exam or assessment may be
offered for individual courses. The assessment should be designed to verify that
the student met the course outcomes and, upon successful completion of that
assessment, students will receive credit for the course.
C. Evaluated Military Training. Credits awarded from transcripts of military
service and professional certifications/training are accepted, utilizing American
Council on Education (ACE) recommended equivalencies
D. Non-Credit to Credit (Mirror Courses). College credit may be awarded for
non-credit courses, including clock-hour courses, which have the same
competencies and outcomes as credit courses. Students must have documented
assessments reflecting the learning outcomes of the class in order to earn credit.
E. Evaluated Industry Certificates and Training Programs. College credit may
be awarded for professional training courses or recognized industry credentials
which have been evaluated by an organization such as (ACE).
F. Portfolio Evaluation. Pima may award credit earned through portfolio
evaluation. Any accepted portfolio must offer detailed evidence of learning
outcomes with supporting documentation, and should include descriptions of
professional experience if appropriate.
SECTION 2: Transferability of Prior Learning
Most colleges and universities accept credit awarded for CLEP, AP and IB, but
they do re-evaluate credit for those exams scores based on their own policies.
Credit received through other types of Prior Learning Assessment is not
necessarily transferable to other colleges and universities. Pima Community
AP 3.20.01
3
College will apply credit for prior learning toward transfer programs if any of the
three state universities agree to accept those credits.
SECTION 3: Grades Awarded for Prior Learning
Credits awarded for national standardized tests will be designated on a student
transcript as TP (Transfer Pass) grades, rather than letter grades. Credits are not
awarded for scores below the minimum indicated in the catalog. Credit earned via
challenge exam will be indicated on the student transcript by placing an “X” to the
left of the assigned grade. Credit earned through all other types of prior learning
assessment will be indicated on the student transcript by placing an “O” to the left
of the assigned grade.
SECTION 4: Qualifications and Allowance of Prior Learning Credits toward
Degree or Certificate Completion
Students must meet qualifications to have prior learning credits posted on their
transcripts. Those qualifications will be defined in the Procedures Manual for
Prior Learning Assessment. The College will allow a maximum of 50% of a
program’s credits to be earned through prior learning assessment. Credits earned
through Prior Learning Assessment do not apply toward the minimum credits
required to be earned in residence at Pima Community College toward degrees and
certificates. Credit will not be awarded for a lower level or prerequisite course
when credit has already been earned in a higher level course within the same field,
unless those specific courses are required to meet degree or prerequisite
requirements.
AP 5.10.01
1
PimaCountyCommunityCollegeDistrict Administrative Procedure
AP Title: Lactation Room
AP Number: AP 5.10.01
Adoption Date: 9/20/16
Schedule for Review & Update: Every three years
Review Date(s): 9/20/16
Revision Date(s): 9/20/16
Sponsoring Unit/Department: Human Resources
Policy Title(s) & No(s). Equal Employment Opportunity, ADA,
Non-Discrimination and Anti-
Harassment (including Sexual
Harassment), BP 5.10
Legal Reference: Section 7(r) of the Fair Labor Standards
Act of 1938 (29 U.S.C. 207)
Cross Reference: Prime Policy, BP 1.01; Equal
Educational Opportunity, BP 3.05
PURPOSE
Pima Community College has made available designated rooms at each campus
and/or site for lactating mothers who are employees and students of the College in
accordance with Section 7(r) of the Fair Labor Standards Act of 1938, which
mandates an employer shall provide –
A. A reasonable break time for an employee to express breast milk for her
nursing child for one year after the child’s birth each time such employee
has need to express milk; and
B. A place, other than a bathroom, that is shielded from view and free from
intrusion from coworkers and the public, which may be used by an employee
to express breast milk.
AP 5.10.01
2
Procedures have been developed and put in place to allow lactating mothers to
utilize the designated rooms for the sole purpose of expressing milk.
Each campus and/or site will have designated staff in the offices of the President,
Vice President, Student Life, and other departments to assist and provide
information regarding the Lactation Room (i.e. campus and/or site location(s),
reserving the Lactation Room, and obtaining the access card). A list of designated
staff and their contact information will be distributed to the appropriate staff and/or
departments.
During normal business hours (M – F, 8:00 a.m. to 5:00 p.m.) a lactating mother
may contact a designated staff member on her campus and/or site in-person, by
telephone, or email to request a reservation for the Lactation Room for a thirty-
minute time period.
For use after-hours or on weekends, employees and students should contact Police
Dispatch at 206-2700 to gain access to the Lactation Room.
SECTION 1: Designated Staff Members at Each Campus and/or site
A. Are responsible for notifying Employee Relations of changes to their contact
information.
B. Will be responsible for utilizing the reservation calendar for their respective
campus and/or site via an online reservation system. Please Note: Only
authorized or designated staff members have access to the Lactation Room
reservation system.
C. Will have access to the calendar to reserve the room for employees and
students, as requested for a thirty-minute time period.
D. Will include the person’s name and contact number when creating the
reservation.
E. Will block off time each day for cleaning and/ or maintenance purposes
based on the need and availability of their campus and/or site.
F. Will receive and maintain one access card and report any missing, non-
returned, or lost cards to College Police at 206-2700 for immediate
deactivation. In the event a card is deactivated, PimaCard@pima.edu should
be notified for a replacement.
G. Will follow the standard card request procedures to request new or
replacement cards. Authorization will be required by the AVC for Human
Resources or designee. Please Note: Facilities Work Control should be
informed of authorized designees.
AP 5.10.01
3
SECTION 2: Regular Employees, Faculty, Adjunct Faculty, and Temporary
Employees
A. Will contact a designated staff member on their campus and/or site (see
Locations & Contact Information) to complete the Access Request Form at
least two weeks prior to requesting a reservation. The form will be
forwarded to HR for review and approval. If approved, access to all campus
and/or site Lactation Rooms will be added to their access card for one year.
If the employee does not have an access card, one will be issued to them.
B. May reserve the Lactation Room for a thirty-minute time period by
contacting a designated staff member on their campus and/or site (see
Locations & Contact Information). The Lactation Room may be reserved for
the same day, or in advance for up to 1 – 2 weeks.
C. Will see their campus and/or site contact before and after each use of the
Lactation Room to sign in and out.
D. Should refer to the When utilizing the room section below for additional
information.
SECTION 3: Students
A. May reserve the Lactation Room for a thirty-minute time period by
contacting a designated staff member on their campus and/or site (see
Locations & Contact Information).
B. Will be provided with the location of the room and an access card to gain
entry.
C. May pick up the access card five minutes prior to the reserved time period
however, if the room has been reserved prior to the scheduled time, there
may be a delay in the access card’s availability.
D. Must return the access card within five minutes of the scheduled use time.
E. Will see their campus and/or site contact before and after each use of the
Lactation Room to sign in and out.
F. Should refer to the When utilizing the room section below for additional
information.
SECTION 4: When Utilizing the Room, College Employees and Students
Should
A. Be sure to use the dead bolt to lock the door from the inside to ensure
privacy.
B. Be courteous to other lactating mothers and keep to their allotted time.
C. Report any maintenance issues immediately by calling 206-2733.
AP 5.10.01
4
D. Report any security or safety concerns immediately to PCC Campus and/or
site Police at 206-2700.
E. Report any other issues or concerns to Human Resources, Employee
Relations at 206-4624.
If the access card does not work, after college hours an employee or student should
contact College Police at 206-2700 and follow the instructions provided by College
Police.
If the access card does not work during college hours, an employee or student
should contact the Maintenance Department at 206-2733 and follow the
instructions provided by Maintenance Personnel.
The Process for Accessing the Lactation Room and a list of designated Campus
and/or site Contacts can be found on the Intranet > Employee Relations >
Resources for All Staff. Students can access the same information through My
Pima.
AP 5.10.01
5
Locations & Contact Information
______________________________________________________________________________
Name Department PCC Ext. Email Address Lactation Room
Community Campus
Gayle Bell President’s Office 6577 gbell1@pima.edu A-265
Lucy Schubert VPSD’s Office 3982 lschubert@pima.edu
Desert Vista Campus
Susan Rivera Dean’s Office 5105 slrivera1@pima.edu F-223**
Crystal Santa Cruz President’s Office 5098 csantacruz@pima.edu Lupita Caballero* Student Life 5026 gcaballero@pima.edu
*Effective spring semester** F-223 is under construction; please contact a Campus Contact for the temporary location.
District Office
Denise Dudoit Human Resources 4539 dmdudoit@pima.edu D -227
Kelly Lim Human Resources 4624 klim@pima.edu
Karyza Ochoa Provost Office 4522 kochoa3@pima.edu
Downtown Campus
Robyn Figliolino Admissions & Registration 7105 rfigliolino@pima.edu CC-114
Sharon Arceneaux VPSD’s Office 7263 sarceneaux@pima.edu
Norma Mesta VPI’s Office 7053 nmesta@pima.edu
Ana Hurtado Faculty Resource Center 7314 ahurtado@pima.edu
Pat Houston VPI 7053 phouston@pima.edu
Yira Brimage Vice President 7263 ybrimage@pima.edu
Susan Santiago Library 7248 sgoebel@pima.edu
East Campus
Nikki Quinn Dean’s Office 7618 nlquinn@pima.edu L-109
Yolanda Gonzales President’s Office 7619 ygonzales@pima.edu
Teresa Martinez Adjunct Faculty Office 7645 mtmartinez@pima.edu
Darlene Godoy Instruction 7642 dgodoy@pima.edu
Maintenance & Security (M&S)
Esther Federico Facilities 2610 eleon@pima.edu MS-124
Ouatfa Chuffe-Moscoso Occupational Health & Safety 2765 ochuffemoscoso@pima.edu
Sarah Murphy Facilities 2733 svmurphy@pima.edu
Northwest Campus
Araceli Cons Dean’s Office 2180 acons3@pima.edu C-335
Sandee Seitzinger President’s Office 2216 sseitzinger@pima.edu
West Campus
Jennifer Wellborn Student Life Office 6742 jawellborn@pima.edu AG-35
Christina Sabori VPI’s Office 6782 mcsabori@pima.edu
Judith Palmer VPSD’s Office 6677 jpalmer@pima.edu
Janette Valencia President’s Office 6752 jplopez@pima.edu
Marisol Dicochea Dean’s Office 6005 mdicochea3@pima.edu
Roxanna Lucero Student Life Office 3171 rmorenolucero@pima.edu
29th Street Coalition Center/Public Safety Institute (PSESI)
Mary Mercado Adult Education 3553 mmercado8@pima.edu 206
Claudia Fox Adult Education 3556 cfox@pima.edu
AP 5.10.02
1
PimaCountyCommunityCollegeDistrict Administrative Procedure
AP Title: ADA & Equal Opportunity,
Electronic Information
Technology Accessibility
Guidelines
AP Number: AP 5.10.02
Adoption Date:
Schedule for Review & Update: Every two years
Review Date(s):
Revision Date(s): 8/11/16
Sponsoring Unit/Department: Office of the Provost
Policy Title(s) & No(s): Equal Employment Opportunity, ADA,
Non-Discrimination and Anti-
Harassment (including Sexual
Harassment), BP 5.10
Legal Reference: Title II and III of the Americans with
Disabilities Act, 42 U.S.C. §12131 et
seq., and its implementing regulation at
28 C.F.R. Part 35; §504 of the
Rehabilitation Act, 29 U.S.C. §794, and
its implementing regulation at 34
C.F.R. Part 104
Cross Reference:
PURPOSE
The College is committed to supporting an electronic information technology
(EIT) environment that is accessible to all, and in particular to individuals with
disabilities. The purpose of this Administrative Procedure (AP) is to provide
procedures for College administrators, instructors and staff to create, maintain
and/or procure accessible EIT.
AP 5.10.02
2
EIT is continually changing and compliance with this AP will be an ongoing
process.
SECTION 1: Responsibility for Implementation and Coordination of this AP
The College ADA/504 Coordinator is responsible for implementing this AP,
including answering questions or concerns regarding the rights and responsibilities
described in this AP and developing and maintaining systems and working groups
that facilitate and monitor compliance with this AP.
The ADA/504 Coordinator may be reached by email at 504-ADAHelp@pima.edu
or by phone at 520-206-4868.
SECTION 2: Definitions
2.1 Accessible refers to the concept that individuals with disabilities have access
to and use of EIT that is comparable to the access to and use of EIT by individuals
without disabilities.
2.2 Assistive/Access Technologies are any item, piece of equipment, or system,
that is commonly used to increase, maintain, or improve functional capabilities of
individuals with disabilities. Examples include special input devices, screen-
reading software, and screen magnifiers.
2.3 Electronic Information Technology (EIT) is any electronically delivered
information or electronic system for interacting with individuals. It includes:
Web pages
Electronic instructional materials
Electronic documents
Video and audio materials
Software, hardware and operating systems
2.4 Official College EIT is any College administrative or instructional EIT used
to deliver content or interact with individuals for administrative, instructional, or
informational purposes.
2.5 EIT Developer is anyone who develops, maintains, or procures official
college EIT, including, but not limited to:
Faculty
Staff
AP 5.10.02
3
Administrators
Volunteers
Vendors
2.6 EIT Accessibility Standards mean the standards set out in Section 5 of this
AP and any associated Standard Operating Procedures (SOPS).
The following specific EIT terms are used in this AP:
New EIT is any official college EIT developed, created, or procured after the
adoption of this AP.
Active EIT is any official college EIT that was developed, created, or procured
prior to the date of the adoption of this AP and continues to be used after the
adoption of this AP.
Inactive EIT is any official College EIT that was developed, created or
procured prior to the adoption of this AP and not currently used for
administrative, instructional, or informational purposes.
SECTION 3: Requirements
Unless an exception is granted pursuant to Section 4:
3.1 EIT Developers must make all new EIT comply with EIT Accessibility
Standards as of the date of the adoption of this AP.
3.2 EIT Developers must either remove or make all active EIT comply with EIT
Accessibility Standards within two (2) years of the adoption of this AP, except that
EIT Developers must:
Make active EIT meet EIT Accessibility Standards at an earlier date when
there is a significant alteration or update made to active EIT, such as the
visual design of a web page or a major revision of the content of a web page,
or
Make active EIT meet EIT Accessibility Standards or provide an equally
effective alternative, if a qualified individual with a disability requests an
accommodation regarding accessibility of the active EIT.
3.4 If a person has a need or reason to access Inactive EIT, EIT Developers must
bring Inactive EIT into compliance with EIT Accessibility Standards upon request
AP 5.10.02
4
within 21 days as part of an accommodation or provide an equally effective
alternative for a qualified person with a disability.
3.5 All College websites must indicate in plain text a method of contact for users
who have trouble accessing content within the site. Suggested language includes
the following:
If you have trouble accessing this page and/or need to request an alternate
format, contact the College’s ADA/504 Coordinator at
504-ADAHelp@pima.edu or by phone at 520-206-4868.
The ADA/504 Coordinator, or designee, will respond to any request for an
alternate format in a timely manner.
3.6 The ADA/504 Coordinator is responsible for implementing this AP with
respect to (a) providing students working in campus labs or on publically accessed
campus computers with Assistive/Access Technologies and (b) providing College
employees, including student employees, with Assistive/Access Technologies.
3.7 The College will develop processes for the purchase of only accessible EIT.
It is recommended that EIT Developers include the following language in RFPs,
purchase orders and contracts for EIT:
In providing any electronic information technology equipment and/or
software to the College (“EIT”), Vendor shall provide access to EIT to
individuals with disabilities, in compliance with College
policies/administrative procedures and federal and state laws and
regulations including but not limited to Section 504 of the Rehabilitation
Act and Title II and III of the Americans with Disabilities Act and
applicable regulations. Vendor shall also comply with the Web Content
Accessibility Guidelines (“WCAG”) 2.0 Level AA guidelines.
SECTION 4: Resolving Accessibility Issues — Exceptions to Requirements
4.1 The ADA/504 Coordinator is responsible for resolving issues regarding the
accessibility of Official College EIT.
4.2 Any person experiencing accessibility issues with Official College EIT
should notify the ADA/504 Coordinator.
AP 5.10.02
5
4.3 If an EIT Developer becomes aware of an accessibility issue relating to any
Official College EIT, he or she will immediately notify the ADA/504 Coordinator.
EIT Developers will work with the ADA/504 Coordinator to address the
accessibility issue in an effective and timely manner.
4.4 In resolving accessibility issues, the ADA/504 Coordinator may grant EIT
Developers exceptions to the Accessibility Standards set out in Section 5 or other
requirements of this AP in situations where he or she determines that modifying
the particular EIT would create an undue burden or would result in a fundamental
alteration of the service, program, or activity.
• Any decision of the ADA/504 Coordinator to grant an exception to the
Accessibility Standards or other requirements of this AP shall be in writing
detailing the reasons for the exception and shall also be approved in writing
by, the Provost or designee who has knowledge of the College’s resources
and has budgetary authority. The ADA/504 Coordinator shall also consult
with the College’s Legal Counsel, before granting any exception.
• If an exception to the Accessibility Standards is granted, an EIT Developer
must provide alternate access to the content or service that does not result in
an undue burden or fundamental alteration, but ensures that, to the maximum
extent possible, individuals with disabilities receive the same benefits or
services as their non-disabled peers.
SECTION 5: EIT Accessibility Standards
The development, maintenance and procurement of Official College EIT will
conform to the accessibility standards specified in the accessibility standards set
out below as appropriately tailored to the specific circumstances of the College.
Accessibility Standards may be further described, detailed or added in Standard
Operation Procedures (“SOPs”).
The standards set out in this section are minimum standards. Nothing in this
section is intended to prevent the use of standards for a particular EIT that results
in greater access to and use of EIT by individuals with disabilities.
Level AA guidelines outlined in the Web Content Accessibility Guidelines
(“WCAG”) set out in WCAG 2.0 (https://www.w3.org/WAI/intro/wcag.php)
Web Accessibility Initiative Accessible Rich Internet Applications Suite
(“WAI-ARIA”) 1.0 for web content Described and Captioned Media Program
(DCMP) Captioning Key, sponsored by the National Association of the Deaf
AP 5.10.02
6
and the US Department of Education
(http://www.captioningkey.org/quality_captioning.html)
Federal Communication Commission captioning quality standards for
synchronicity, completeness, and placement.
(https://apps.fcc.gov/edocs_public/attachmatch/FCC-14-12A1.pdf)
US Access Board’s Guide 508 Standards - Software Applications and
Operating Systems, Section 508 1194.21. 1194.22. found at
(https://www.access-board.gov/guidelines-and-standards/communications-and-
it/about-the-section-508-standards/guide-to-the-section-508-standards).
PimaCountyCommunityCollegeDistrict Governing Board
4905C East Broadway/Tucson, Arizona 85709-1010
INFORMATION ITEM Meeting Date: 10/19/16 Item Number: 3.5
Item Title Contact Person
New Board Policy – First Reading Chancellor’s Office (206-4747)
Recommendation:
For your information, the Chancellor submits the first reading of the following new Board Policy:
BP 4.07 Cash Reserves
Justification:
The College has traditionally maintained eight percent of current and general fund revenues in cash to continue operations in case of unexpected events. Generally, PCC invests in the state’s Local Government Investment Pool (LGIP), which provides daily liquidity; for example, a maximum of three million dollars can be withdrawn if a request is made by 10:00 a.m. on that day.
BP 4.07 was reviewed and approved by the Finance and Audit Committee on August 16, 2016, and formalizes the operational practice for cash reserves into Board Policy.
Financial Considerations:
None.
Approvals
Chancellor______________________________________ Lee D. Lambert, J.D.
Draft — 9-21-16 BP 4.07
1
PimaCountyCommunityCollegeDistrict Board Policy
Board Policy Title: Cash Reserves
Board Policy Number: BP 4.07
Adoption Date:
Schedule for Review & Update: Every three years
Review Date(s):
Revision Date(s):
Sponsoring Unit/Department: Finance
Motion Number:
Legal Reference: ARS § 15-1461
Cross Reference:
To ensure financial stability in case of unexpected events, the Pima County
Community College District shall maintain in cash and cash equivalent reserves a
minimum of eight percent of the revenues of the current general and designated
fund budgets.
PimaCountyCommunityCollegeDistrict Governing Board
4905C East Broadway/Tucson, Arizona 85709-1010
INFORMATION ITEM Meeting Date: 10/19/16 Item Number: 3.6
Item Title Contact Person
Revision to Board Policy – First Reading Chancellor’s Office (206-4747)
Recommendation:
For your information, the Chancellor submits the first reading of proposed substantive changes to the following Board Policy:
BP 1.25: Meet and Confer with Employee Representatives.
Justification:
In response to requests from Board members, the administration offers potential changes to BP 1.25 to clarify roles and responsibilities for the meet and confer process. The suggested revisions to BP 1.25 are offered mindful of the significant work completed by the Personnel Governance Task Force and that a comprehensive recommendation on BP 1.25 will be based on the work of the task force.
Financial Considerations:
None.
Approval
Chancellor_____________________________________ Lee D. Lambert, J.D.
(Continued)
Draft — 10-11-16 BP 1.25
1
PimaCountyCommunityCollegeDistrict Board Policy
Board Policy Title: Meet and Confer with Employee
Representatives
Board Policy Number: BP 1.25
Adoption Date: 2/17/82
Schedule for Review & Update: Annually
Review Date(s): 12/5/14, 10/11/16
Revision Date(s): 9/13/00, 10/11/16
Sponsoring Unit/Department: Chancellor / Human Resources
Motion Number: 2842, 6066
Legal Reference:
Cross Reference:
The Pima County Community College District Board of Governors Governing
Board (the Board) appreciates the benefits of employee input into the decision-
making processes of the College. Therefore, the Board permits individual
employees and employee groups to participate in a formally structured meet and
confer process to assist it in making its to inform decisions regarding
compensation, benefits, and terms and conditions of employment.
The Board recognizes employee representative groups to provide input for the
development of personnel policies directly and substantially related to wages,
salaries and working conditions. Such recognition does not preclude input from
others and other employees shall have opportunities for input.
In order to facilitate employee participation, the Board adopts this meet and confer
policy with employee representative groups.
Draft — 10-11-16 BP 1.25
2
I. Employee Input
The primary means for employee input shall be through open, scheduled
meet and confer sessions between employee and management teams. At
meet and confer sessions, opportunities for other eligible employees to
provide input shall be included. In addition, College-wide information
sessions and surveys will be conducted. At any time during the meet and
confer process, employees may provide written comments to their Employee
Team or the Board’s Management Team. An employee may only comment
on policies or issues that pertain to his/her employee classification.
II. Definition and Delineation
The issues included in the meet and confer process are Board-determined
and comprise those personnel policies specific to the responsibilities or
contractual obligations and benefits for regular, full-time employees' within
a classification, as well as wages, salaries and working conditions.
The meet and confer process does not include personnel policies relating to
assignments outside the job descriptions and full-time duties for the
classification or which the Governing Board has determined should be
applied consistently to more than one employee classification.
Issues outside those covered by the meet and confer definition and
delineation may be presented in writing by the Employee Team to the
Board’s Management Team. The Board’s Management Team will forward
these written issues to the Board for determination of appropriate action.
While meet and confer does not include personnel policies or fringe benefits
common to all employee classifications, the Board will authorize regular
discussions with employee representative groups and other employees on
these matters.
Any conflict or disagreement about the issues within the meet and confer
process will be solely resolved by the Board of Governors.
III. Meet and Confer Teams
Meet and confer shall occur between the Board’s Management Team and a
team comprised of the representative group for the employee classification
(Employee Team). Meet and confer Teams teams shall have no more than
Draft — 10-11-16 BP 1.25
3
six members. Employee Teams may include one non-College employee
who is also a member of the representative group.
The Board of Governors designates the Chancellor as its chief liaison for the
meet and confer process. For each employee classification, the Chancellor
will appoint a team of administrators and managers to represent the Board
receive input and develop recommendations (Board’s Management Teams).
The Chancellor will authorize the Board's Management Teams to will
facilitate the meet and confer process and report through him/her to the
Chancellor to the Board.
IV. Employee Classifications Eligible to Elect Employee Representative
Groups
Categories of employees eligible to elect an employee representative group
to provide advice and counsel to the Board through the meet and confer
process are:
1) Full-time regular classified employees – non-exempt;
2) Full-time regular classified employees – exempt;
3) Full-time regular instructional and educational support faculty.
V. Election of Employee Representative Groups
An employee classification is represented in the meet and confer process by
an elected employee representative group. That group will continue to
represent the employee classification unless a new employee representative
group is elected.
An employee representative group(s) may request an election to represent an
employee classification by September l. The request must contain the
signatures of at least 25% of employees within the employee classification
as verified by the Department of Human Resources. The Department of
Human Resources will forward the verified request(s) to the Board.
Should the Board determine such an election shall be held, it will be no later
than October 1. The election will be administered by a party mutually agreed
to by the organizations which appear on the ballot. Should the organizations
be unable to agree upon a party to administer the election by September 15,
the Board, or its designee, shall appoint such a party.
Draft — 10-11-16 BP 1.25
4
A majority of the votes cast will determine which organization will become
the employee representative group. That organization shall become the
employee group representative on January 1. In the event of a tie vote, no
change to the existing employee representative group will occur.
Results of the election shall be reported to the Board at the next regular
meeting following the conclusion of voting.
VI. Authority of Meet and Confer Teams
The Board’s Management Team, designated by in consultation with the
Chancellor, shall have full authority to meet and confer and sign memoranda
of understanding on items agreed to during the meet and confer process.
Such memoranda are subject to review by College legal counsel and are not
considered College policy until reviewed and approved by the Governing
Board. For those proposals and issues on which there is disagreement, either
party Team may present a brief written statement setting forth its position on
the proposal or issue, which will be forwarded to the Board in the manner
prescribed in Section II, Paragraph 3.
VII. Legal
All memoranda of understanding shall be submitted to legal counsel for
review. Legal counsel shall review such memoranda separately and, at the
conclusion of meet and confer and prior to submission to the Governing
Board, shall review the policy statement as a whole.
The purpose of such a review shall be to assure that all provisions are legal
and within the authority of the Board. Additionally, counsel shall advise
whenever provisions or language may pose potential legal problems.
VIII. Guidelines
Prior to commencement of meet and confer, the parties Teams shall establish
guidelines for the conduct of the meet and confer process. These shall
include, but not necessarily be limited to the following:
meeting dates and times;
beginning and ending dates of meet and confer;
times for employee comment periods;
topics and schedules for College-wide information sessions;
dates of general forums;
Draft — 10-11-16 BP 1.25
5
record of sessions;
date on which issues/proposals shall be exchanged; and
role of spectators.
IX. Timeline
The meet and confer process shall be limited to the time period January
through April, but can be extended upon the mutual agreement of the Teams.
X. Third Party Facilitation
The Board is in agreement with the concept of third party advice to resolve
serious conflicts arising from the meet and confer process.
If at the conclusion of meet and confer either Team concludes that
continuing meet and confer is unlikely to produce agreement on an issue(s),
that Team may request facilitation by a neutral third party. If, in its
discretion, the Board determines that doing so will more effectively assist it
to facilitate the meet and confer process, the Board may elect to engage a
neutral third party to facilitate discussion/consultation. However, the Board
recognizes the responsibility to make decisions and reserves the right to
accept or reject the facilitated discussion.
XI. Unit Individuality
The Board recognizes meet and confer as a process whereby each employee
representative group or individual employees can bring forth for discussion
issues of importance, recognizing that priorities may differ. Meet and confer
agreements related to similar issues may differ among employee
representative groups.
PimaCountyCommunityCollegeDistrict Board of Governors
4905C East Broadway/Tucson, Arizona 85709-1010
ACTION ITEM Meeting Date: 10/19/16 Item Number: 4.1
Item Title Contact Person
Consent Agenda Chancellor’s Office (206-4747)
Recommendation:
The Chancellor recommends to the Board that the following items be considered as Consent Agenda Items.
4.1 (1) Approval of Minutes of the following meetings: A. Study Session of September 14, 2016 B. Special Meeting to conduct Executive Session on September 14, 2016 C. Regular Meeting of September 14, 2016
(2) Board Policy Non-Substantive Changes — Final Reading (3) Intergovernmental Agreement: Pima County Health Department (4) New Position: Staff Instructor (5) New Position: Research Analyst (6) New Position: Program Coordinator (7) Sub-Grant Agreement Renewal: First Things First Innovative Professional
Development (8) Grant Proposal: Highway Safety Plan for Impaired Drivers and Occupant
Protection Program (9) Grant Proposal: IUSE (Improving Undergraduate STEM Education) (10) Grant Proposal: Educational Opportunities Program (11) Contract: Ellucian for Banner and Related Products (12) Contract: Oracle Corporation (13) Contract: LCI Commercial Construction Company (14) Contract: LCI Commercial Construction Company (15) Contract: Ingram-Primary Book Vendor (16) Contract: Access and Disability Resources-Communication Access Real-time
Translation-FY 2016-2017 (17) Contract: DMG Mori Academy for Advanced Manufacturing
Approval
Chancellor_____________________________________ Lee D. Lambert, J.D.
PimaCountyCommunityCollegeDistrict Board of Governors
4905C East Broadway/Tucson, Arizona 85709-1010
ACTION ITEM Meeting Date: 10/19/16 Item Number: 4.1(1) A
Item Title Contact Person
Unapproved Minutes of the Special Meeting of September 14, 2016
Chancellor’s Office (206-4747)
Recommendation:
The unapproved Minutes of the Special Meeting of September 14, 2016 are submitted for approval.
Approval
Chancellor_____________________________________ Lee D. Lambert, J.D.
PIMA COUNTY COMMUNITY COLLEGE DISTRICT
A Study Session of the Pima County Community College District Governing Board was held on Wednesday, September 14, 2016 at 2:00 p.m. in the Community Board Room, C-105, at the District Office, 4905 E. Broadway Blvd., Tucson, AZ 85709-1005.
Persons in Attendance
Board Members: Mark Hanna, Board Chair Demion Clinco Sylvia Lee Scott Stewart
General Counsel Jeffrey Silvyn
Recording Secretary Andrea Gauna
Administration Lee Lambert, Chancellor
1. Call to OrderMark Hanna called the meeting to order at 2:03 pm.
2. Audit ReviewKurt Weirich, Senior Auditor reported on the Office of the Internal Auditor (OIA) Self-Assessment 2015-2016 and the Engagement Plan and Risk Assessment-Fiscal Year 2016-2017.
Mr. Weirich noted the Finance and Audit Committed approved the presented Engagement Plan and Risk Assessment for Fiscal Year 2016/2017. This is a risk-based engagement plan taking into account the organization’s risk management framework. Mr. Weirich noted the plan is flexible, so as risks become apparent, the plan can be revisited and changed.
The team’s primary goal is to have a process to determine for the year what their audit plan is going to look like. Mr. Weirich noted the importance of identifying the objectives for the plan. These objectives were established by the College for the strategic direction and general operating goals. Some of these objectives put into the planning process are to improve access and student success, improve responsiveness to the needs of the business community, increase diversity and develop a culture of organizational learning, employee accountability and employee development.
The next steps to the planning process were to identify risks in both higher education and organizations in general. The risks identified are collaboration and change management, compliance, legislative and regulatory landscape and IT and data privacy. Several reports
Board of Governors Study Session Minutes – September 14, 2016 Page 2
were looked at to identify of concerns or risks of higher education institutions, the Grant Thornton, The State of Higher Education in 2016, the Urban Institute, and Higher Education 2016: Evaluating Campaign Proposals, and ACUA, Association of College & University Auditors.
Mr. Weirich reported on the risks and concerns specific to Pima Community College based on an analysis of the College. The team interviewed PCC employees and directors of the College and there were over 230 responses in their analysis of risks related to concerns of the college. The top three concerns identified are compliance and regulator, employee performance management, and governance.
Board member Stewart asked if this analysis was just an opinion survey. Mr. Weirich said he would follow-up with Lori Cox, Director of Internal Audit to get a copy of the PCC employee interview and survey questions and would forward the information to the Governing Board.
Mr. Weirich reported on the significance of risks and how they are assessed based on impact, probability, and velocity. Each risk event is categorized by velocity (the pace the organization is expected to experience in terms of the impact of the risk) and lists its probability or likelihood that a risk event occurs or that the area is not functioning as intended.
The Engagement Plan includes audits for Attendance Tracking, Enrollment Management and Purchasing and Contracting and some continuous auditing projects include compliance and regulatory for the CLERY Act, Financial Aid/Title IV, Governance, and Information technology. There are several carry over audits from last year’s plan which include Accessibility and Disabled Resources, the Athletics Follow-up Audit, Automotive and Veteran’s. Mr. Weirich did note they are close to completing the Athletics follow-up audit.
Board Chair Hanna asked if the audit team is capable of completing the goals set out based on the resources they currently have. Mr. Weirich is confident they can carry out the plan and have it completed by the end of the year.
Board member Stewart asked what percentage of last year’s plan was executed. Mr. Weirich noted he did not have the percentage numbers but would get back to the Board with this information.
Board member Lee noted that some of the Finance and Audit Committee recommendations were not followed through in a timely manner and asked the Chancellor his plans for improvement in this area. The Chancellor noted that with each audit finding he will attach a cover letter with directives for each unit to come up with a plan and a timeline for completion of the plan. Dave Bea, Executive Vice Chancellor for Finance and Administration, Lori Cox and her team and Jeff Silvyn have been empowered to apply greater accountability to the areas that are not staying on top of their timelines.
Board member Clinco asked about the carryover items from last year’s engagement plan and if a delivery deadline date could be added to this year’s plan. He also asked for more detail
Board of Governors Study Session Minutes – September 14, 2016 Page 3
on the carryover items and why they are rolling over. Mr. Weirich noted that employee turnover is part of the problem. They may conduct a follow-up audit and find that the original employees are no longer available so they are must take time to educate the new employees before continuing with the plan. Lack of resources is also a problem.
The Chancellor noted that the College needs to provide better technical support to the units so they know how to go about addressing issues and closing gaps. Chancellor Lambert also wants to take a team approach to close each of the gap areas and make sure the right controls are put in place and be sure they know who is responsible for what in each area. A clear single point of contact needs to be identified and take the lead to make sure things get done.
Board Chair Hanna recommends that under the carryover items, a projected completion date is added to the plan.
Board member Stewart would like to see more clarity in the org chart; it should be a more functional one. Chancellor Lambert noted that the aspect of the reorg will make that more clear.
Mr. Weirich reported on the Office of the Internal Auditor Self-Assessment. Their findings were that they are in general conformance with audit standards. Their audit charter includes standards, code of ethics, and a definition of internal audit. They have day-to-day supervision, working papers, report reviews. They survey their audit clients and adhere to a code of ethics. They have continuous professional education in internal audit and do meet the standards as a department.
Some of the strengths highlighted in the assessment are that they are qualified, experienced, certified staff and have significant industry involvement at local and national levels. They maintain positive working relationships with College personnel. They have strong engagement with new employees at orientation and make several internal audit presentations throughout the year.
One area that needs improvement is the timeliness of reporting. The auditors plan for improvement include using more of an electronic process to communicate, this will help in turning the reports around quickly. Some other areas of improvement include updating the audit charter and tracking unresolved audit issues using an electronic process for reporting. Because staffing is limited, the auditors are also looking at doing more controlled self-assessments. These assessments allow staff members to review their own controls in their own areas and have more control of what happens by doing self-analysis and self-reporting.
The auditors are also looking at increasing their use of data mining software and engaging more with employees. They plan on attending more meetings and doing some presentations and workshops focusing on controlled self-assessments.
Board members Hanna and Stewart noted their concern that because there are only two auditors, their goals for the plan may be unreachable. Mr. Weirich agrees that it is aggressive but attainable and added that the Chancellor is onboard with the plan.
Board of Governors Study Session Minutes – September 14, 2016 Page 4
Board members Hanna and Clinco thanked both Mr. Weiner and Ms. Cox for the overwhelming work that they do.
Adjournment
The meeting adjourned at 2:41 p.m.
__________________________________________ Secretary
__________________________________________ Date
PimaCountyCommunityCollegeDistrict Board of Governors
4905C East Broadway/Tucson, Arizona 85709-1010
ACTION ITEM Meeting Date: 10/19/16 Item Number: 4.1(1) B
Item Title Contact Person
Unapproved Minutes of the Special Meeting to conduct Executive Session on September 14, 2016
Chancellor’s Office (206-4747)
Recommendation:
The unapproved Minutes of the Special Meeting to conduct Executive Session on September 14, 2016 are submitted for approval.
Approval
Chancellor_____________________________________ Lee D. Lambert, J.D.
PimaCountyCommunityCollegeDistrict Board of Governors
4905C East Broadway/Tucson, Arizona 85709-1010
ACTION ITEM Meeting Date: 10/19/16 Item Number: 4.1(1) C
Item Title Contact Person
Unapproved Minutes of the Regular Meeting of September 14, 2016
Chancellor’s Office (206-4747)
Recommendation:
The unapproved Minutes of the Regular Meeting of September 14, 2016 are submitted for approval.
Approval
Chancellor_____________________________________ Lee D. Lambert, J.D.
PIMA COUNTY COMMUNITY COLLEGE DISTRICT
The Regular Meeting of the Pima County Community College District Board of Governors was held on Wednesday, September 14, 2016 at 5:30 p.m., in the Community/Board Room, District Central Office, 4905C E. Broadway, Tucson, AZ 85709-1010.
BOARD MEMBERS
Mark Hanna, Chair Demion Clinco Sylvia Lee Scott Stewart Martha Durkin, Secretary/Vice Chair (not present)
REPRESENTATIVES TO THE BOARD
Martin Bastidas, Student Michael Tulino, Staff Carlo Buscemi, Adjunct Mays Imad, Faculty Brian Stewart, Administrator
RECORDING SECRETARY
Andrea Gauna
GENERAL COUNSEL
Jeffrey Silvyn
ADMINISTRATION
Lee Lambert, Chancellor Michael Amick, Vice President of Distance
Education Dave Bea, Executive Vice Chancellor for
Finance and Administration Dan Berryman, Vice Chancellor, Human
Resources Yira Brimage, Vice President of Student
Engagement and Student Affairs Gregory Busch, Vice President of Instruction
at West Campus and Transfer Pathways Alison Colter-Mack, Assistant Vice
Chancellor, Human Resources Aubrey Conover, Campus Vice President Nina Corson, Dean of Mathematics
Suzanne Desjardin, Dean of Social Sciences, Acting
David Doré, President, Northwest and Downtown Campus
Dolores Duran-Cerda, Provost and Executive Vice Chancellor for Academic and Student Services, Acting
Julian Easter, Assistant Vice Chancellor, Academic Affairs
Trina Felty, Interim Vice President of Instruction
Joseph Gaw, Dean of Nursing Patricia Houston, Dean of Communication Libby Howell, Executive Director, Media,
Community and Government Relations Janice Kempster, Dean of Distance Learning Karrie Mitchell, Assistant Vice Chancellor,
Enrollment Management and Student Affairs
Lorraine Morales, President, Community and East Campus
Bruce Moses, Assistant Vice Chancellor, Accreditation & Quality Improvement
Michelle Nieuwenhuis, Executive Director, Department of Safety (Acting)
Ann Parker, Vice President of Student Transitions
Morgan Phillips, President, Desert Vista and West Campus
Nicola Richmond, Assistant Vice Chancellor, Institutional Research, Planning & Effectiveness
Ian Roark, Vice President of Workforce Development
Irene Robles-Lopez, Vice President of Student Affairs, Academic Advising and Retention (Student Affairs-Community Campus)
Ted Roush, Vice President, Desert Vista Campus
Ted Roush, Campus Vice President
Board of Governors Minutes Regular Meeting – September 14, 2016 Page 2
Edgar Soto, Dean of Athletics, Fitness and Wellness
Brian Stewart, Dean of Student Affairs, Desert Vista Campus
Jeff Thies, Dean of Developmental Education Bill Ward, Vice Chancellor, Facilities
Greg Wilson, Dean of Applied Technology Darla Zirbes, Campus Vice President
GENERAL MATTERS
Call to Order
Mark Hanna called the meeting to order at 5:31 p.m.
Pledge of Allegiance
Sylvia Lee led the Pledge of Allegiance.
Public Comment – Call to Audience Joi Stirrup addressed the Board about admissions and recruitment.
Taralynn Petrites, Joi Stirrup, and Elva DeLaTorre addressed the Board about the LIFT Conference.
Board member Lee thanked Joi Stirrup and her team for the work they do. She also noted that she would like an agenda item that addresses enrollment barriers.
Remarks by Governing Board Members
Board Chair Hanna reported that the Governing Board is considering changes to its Bylaws. The Bylaw amendments will be presented at the October Governing Board meeting for approval.
Board Chair Hanna expressed his support for honor student, Eduardo Lujan Olivas. Mr. Olivas earned a tuition waiver to attend Arizona State University as part of a competition but the Arizona Board of Regents (ABOR) revoked the scholarship because Mr. Olivas is a DACA student. Board Chair Hanna thanked Chancellor Lambert, Karrie Mitchell, Assistant Vice Chancellor for Enrollment Management and Student Affairs and many other folks who stepped up to show their support of Mr. Olivas. The Chancellor and several PCC Board members are discussing, the possibility of meeting with ABOR to discuss this issue.
Board Chair Hanna reported on attending the Fiat Chrysler NC3 Automotive Program launch and the STEAM workshop. He also had the opportunity to take a tour of PCC facilities.
Board member Stewart attended All College Day, Victoria Awards Ceremony, Chrysler Automotive kickoff and an AADGB meeting. Board member Stewart will not be seeking re-
Board of Governors Minutes Regular Meeting – September 14, 2016 Page 3
election to the Governing Board. He advised AADGB that they would need to identify a new ACCT state coordinator. He also attended the GISS Institute.
Board member Clinco attended the Fiat Chrysler event and the Governing Board retreat. He thanked everyone who participated.
Board member Lee attended the GISS Institute and noted some of the student success stories that were shared by other colleges at the conference.
REPORTS
Administration Reports
July 2016 Financial Statements-Dave Bea Dave Bea, Executive Vice Chancellor for Finance and Administration reported on the monthly financial reports for first of FY 2017 through July 2017. Dr. Bea noted that compared to prior years, the tuition revenue is low. The revenues may look bad but it is related to receivable tuition not actual tuition. The large difference is due to the changes made to the student payment program, the college implemented a new rolling payment plan for students last Spring. The old process created inflated enrollment numbers. Only July financials are affected and the financials typically are remedied in August. Dr. Bea reviewed the August financials and they look fine.
Agenda for the Higher Learning Commission-Bruce Moses Bruce Moses, Vice Chancellor for Accreditation and Quality Control reported that the Focused Visit agenda will be ready on Thursday. Mr. Moses noted that the peer reviewers will be here on September 26 and 27 to conduct the Focused Visit. The Peer Review Chair will be conducting a location visit to the Aviation Program on September 28. On December 5-6, there will be an Institutional Actions Council Hearing in Chicago with Pima representatives. There will be an HLC Board of Trustees meeting on February 23-24, 2017 to decide whether to remove PCC from Notice.
A draft report from the Peer Review Visiting Team is due to HLC by October 25, 2016. PCC will have two weeks to review the report for facts and submit a response. The final report from the Peer Review Visiting Team is due on November 22, 2016. The Institutional Action Council (IAC) will draft a report based on the report from the Peer Review Visiting Team and the IAC Hearing in December. This final report is due to HLC in mid-January 2017. PCC will then have two weeks to review the report for facts and submit a response. The final report from IAC is due to HLC in early February 2017.
Mr. Moses reported that HLC required the College to host a focused evaluation validating the contents of the Notice Report and on the effectiveness and long-term viability of changes at the College. They are only here to respond to the 11 areas addressed in the Notice Report. The reviewers will not be addressing any other areas of the College. Mr. Moses also noted that PCC does not assist in setting up the agenda; it is entirely developed by the Peer Review Team.
Board of Governors Minutes Regular Meeting – September 14, 2016 Page 4
Mr. Moses noted that the location visit would have no bearings on the decision of whether or not the College comes off Notice. The visit is to ensure the College supports what the students need in order to complete their degree or certificate.
The College’s next comprehensive visit will be either Fall 2018 or Spring 2019. Mr. Moses reported on the other types of HLC visits the College might receive during our ten-year cycle.
Some of the possible agenda items are meetings with Deans and Department Chairs, the Strategic Planning Committee, the Assessment Work-group, Contingency of Governing Board members, Community members, students, Human Resources and the Executive Leadership Team.
Board Chair Hanna asked if these are interviews and if we will be providing documentation at these meetings. Mr. Moses noted that the reviewers will split up and conduct individual half hour to 45-minute meetings with each of the PCC groups identified. Mr. Moses will continue to gather evidence to submit to the reviewers.
Mr. Moses and subject matter experts will be conducting forums at each of the campuses to provide information about what the College is doing towards continuous improvement.
Board member Clinco asked how we are presenting the additional evidence gathered to the Peer Review Team. Mr. Moses noted he is collecting the additional evidence and adding it to the previous information. He will be sending it electronically to the Peer Review Team and HLC by the end of next week. Board member Clinco asked that this information be sent to the Board to review before being sent to HLC.
KPIs and Planning-Nic Richmond Nic Richmond, Assistant Vice Chancellor reported on the work being done on the Mission KPIs and the release dates of the data. The KPI release dates are as followed:
• Student Success-September 2016• Access-October 2016• Teaching and Program Excellence-November 2016• Student Services-December 2016• Community Engagement-February 2017• Diversity, Inclusion and Global Education-March 2017• Institutional Effectiveness-April 2017
Voluntary Framework of Accountability (VFA) was selected by the College to monitor the success of the College’s students because it looks at first time students (full and part-time) and includes measures of progress and outcomes. The VFA also allows PCC to compare ourselves with 150 participating colleges.
Dr. Richmond noted an example of the data collected and how the College plans to use this data.
Board of Governors Minutes Regular Meeting – September 14, 2016 Page 5
The Strategic Planning Team will be meeting at the end of the month to go over the data collected and how the College can link it to planning. The team is discussing Mission KPIs as part of the 2016-2017 strategic planning process. Interactive reports will release operational data aligned within this consistent system.
Board Chair Hanna noted that the College will be better informed because of the richness of the data. With this information, we can make informed decisions and strategic plans to improve student success and move the College forward.
Board member Stewart was hoping to see more depth and some examples of how the College plans to use the data. He would like more information sent to the Board to review. Dr. Richmond agreed to send the Board members more information.
Board member Clinco asked about how the College plans to use the data to reach out to non-returning students and the College’s timeline for rapid response to these students. Dr. Richmond noted that she is working with Karrie Mitchell to identify these students, collect contact information, and reach out to them. With this report information, the College can easily get to the email addresses of students. Dr. Richmond also noted that she is able to measure student progress beginning at the time the student first interacts with the College. The data can identify students who have applied and connected with the College. The data will also identify students who did not complete all of the steps necessary. The College will reach out to those students as well.
Board member Clinco asked if there is an engagement plan to reach out to non-returning students identified in the data. Chancellor Lambert noted that there is a data informed plan in place through the Strategic Enrollment Management Plan (SEMP) and he would like the opportunity to have a Board study session to present the plan to the Board.
Board member Lee asked if there is going to be a student success rubric or visual to identify the indicators of success. Dr. Richmond noted that most of the current indicators of success are taken from the VFA but that they would like to use PCC’s student intent process and enhance it. To get a head start for next year, there are plans on doing an active enrollment student survey to get an idea of the student’s end goal. Chancellor Lambert added that they would like to take the data sets and convert them into a scorecard or graphic so it is easier for everyone to see and understand where we are.
Dr. Richmond added that the Mission KPI data are being introduced at sessions throughout the campuses and the information will be posted to the website.
Reports by Representatives to the Board
Board Chair Hanna noted that the Board appreciates that the representatives keep their comments brief and centered on student success.
Student – Martin Bastidas Student Representative Martin Bastidas reported on the Community Campus National Adult and Family Literacy Week, the Desert Vista Tucson Clean and Beautiful, Downtown Campus Hispanic Heritage Month and the 50th Anniversary of PCC celebration welcoming
Board of Governors Minutes Regular Meeting – September 14, 2016 Page 6
Salvador Duran in Concert, East Campus Emerging Leaders Workshop, Northwest Campus Voter Registration Day, and West Campus National Latino AIDS Awareness Day (NLAAD) and Job Fair. Mr. Bastidas also reported on the new ICC Team members. Student Representatives did not present a recommendation/concern to the Board.
Temporary Staff – There was no report.
Staff – Michael Tulino Mr. Tulino did not have a formal report but noted the Pima All email sent last week about the tragic situation of friend and previous colleague Craig Winters and family. Mr. Tulino is encouraging everyone to help by sharing the GoFundMe link provided in the Pima All.
Adjunct Faculty – Carlo Buscemi Mr. Buscemi thanked Tal Sutton for his assistance in integrated Adjunct Faculty into the Faculty Senate leadership decision-making committees. Mr. Buscemi thanked the administration and Provost, and the various campus Presidents for assisting and supporting the formation of the group’s association. Adjunct Faculty did not present a recommendation/concern to the Board.
Faculty – Mays Imad Mays Imad reported on the Faculty Senate meetings of August and September 2016. Ms. Imad noted important Faculty Senate accomplishments over the past year and provided updates on the progress of the following subcommittees: Accreditation, Assessment, Professional Development, Strategic Planning and Budget, and Charter Revision. She also reported on the Ethnic Group and STEM Innovation Challenge. Faculty did not present a recommendation/concern to the Board.
Administrator – Brian Stewart Brian Stewart reported on the Commission on Adult Basic Education (COABE) Capitol Hill Day 2016, Arizona Department of Education Task-Force on alternative pathways for Arizona High School Equivalency, the CTE Dual Credit Academics/Pathways to Prosperity Initiative, and the Diversity Plan. Administrators did not present a recommendation/concern to the Board.
Chancellor’s Report Chancellor Lambert introduced Gregory Busch, Vice President of West Campus and Christopher Albers, Chief of Police.
Chancellor Lambert acknowledged the Talent Search Grant on the agenda. This is the sixth time receiving this grant. He also acknowledged the Becalos-Santander Universidades International Program for its success in increasing student engagement.
Chancellor Lambert noted that the information item, Special Assistant to the Chancellor, is not a new position. This position was once the Vice Chancellor position held by former employee Debbie Yoklic. The Special Assistant is a reframing of that position and will have an emphasis on major college initiatives and the framework around those initiatives. Board member Lee noted that the Board was hopeful this position would come back.
Board of Governors Minutes Regular Meeting – September 14, 2016 Page 7
Chancellor Lambert reported on attending the GISS Institute and Chrysler/NC3 Launch. He noted the importance of having the automotive training and keeping students here in Tucson.
He also talked about the outreach and recruitment efforts. The College plans to enlist the community to assist with our outreach efforts. PCC conducted a volunteer survey internally and PCC is providing volunteer training. We will be reaching out to the community to see who wants to be part of our outreach efforts. This multi-year strategy could take 2-3 years to see positive results.
Chancellor Lambert reported that this is the second year PCC has sent a cohort to the LIFT Conference. This program creates an innovative leadership approach, building staff leadership abilities.
Chancellor Lambert noted that the Aviation Program issue was a perfect example of accountability, compliance and student success. PCC discovered that it did not list the Aviation Program location with the Department of Education (DOE) and HLC. PCC self-reported the location issue to the DOE and HLC. PCC just received notification from the DOE that the location has been approved for Title IV eligibility. Chancellor Lambert thanked the mayor’s office, AACC’s Walter Bumphus, and Representative Raul Grijalva for reaching out to the DOE. This is an approach PCC wants to take moving forward. The College will seek out the problems that are challenging us, clean up the problems and move in the right direction.
Lorraine Morales provided an update on the Academic Advising Task Force and reported that all recommendations by the task force have been implemented and the plans are on track.
INFORMATION ITEMS
Employment Information — was noted as an information item.
Adjunct Faculty Appointments — was noted as an information item.
Formation of Department Chair Task Force-was noted as an information item.
Reclassified Position: Special Assistant to the Chancellor — was noted as an information item.
ACTION ITEMS
Consent Agenda Board member Stewart would like a correction made to the Study Session minutes of August 15, 2016. The minutes referred to him as Board member Scott.
Board of Governors Minutes Regular Meeting – September 14, 2016 Page 8
Board Chair Hanna pulled Item #4.1(11) Curriculum Recommendations: Multiple New Programs-Welding Certificates from the consent agenda and will not be discussed at this time.
Motion No. 201609-02
Scott Stewart – M, Demion Clinco – S, to approve the Consent Agenda without Item #4.1(11)
(1) Approval of Minutes of the following meetings: A. Study Session of August 1, 2016 B. Special Meeting to conduct Executive Session on August 1, 2016 C. Study Session of August 10, 2016 D. Special Meeting to conduct Executive Session on August 10, 2016 E. Regular Meeting of August 10, 2016 F. Study Session of August 15, 2016 G. Special Meeting to conduct Executive Session on August 17, 2016
(2) Authorization for New Position: Diversity Officer (3) Internal Data Sharing Agreement Pertaining to Wage Information from the Arizona
Department of Economic Security Unemployment Insurance Program (4) Board Policy Substantive Changes, Deletion, and New Board Policy-Final Reading (5) Intergovernmental Agreement: Pinal County (6) Intergovernmental Agreement (Renewal): Pascua Yaqui Tribe and Pima County
Community College District (7) Grant Proposal: TalentSearch (8) Grant Proposal: Carl Perkins IV-Basic Grant (9) Grant Proposal: First Focus on Kids (10) Grant Proposal: U.S. Department of State for Becalos Program (11) Curriculum Recommendations: Multiple New Programs-Computer Aided Design
(CAD) Certificates (12) Curriculum Recommendations: Multiple Program-Inactivations (13) Contract: Increase Approval for HP Manage Print Services
Vote: All Board members present voted “aye” by voice vote. None were opposed. Motion CARRIED.
OTHER ACTION ITEMS
Employment Contract: Chancellor Board member Hanna noted that Board member Durkin was fully involved in the discussion and actions of the Chancellor’s evaluation and employment contract.
Motion No. 201609-03
Scott Stewart – M, Sylvia Lee – S, to approve the Chancellor’s employment contract.
Board of Governors Minutes Regular Meeting – September 14, 2016 Page 9
Vote: All Board members present voted “aye” by voice vote. None were opposed. Motion CARRIED.
Chancellor’s Goals, Objectives and Timelines 2016-2017
Motion No. 201609-04
Scott Stewart – M, Demion Clinco – S, to approve the Chancellor’s Goals, Objectives and Timelines 2016-2017.
Vote: All Board members present voted “aye” by voice vote. None were opposed. Motion CARRIED.
Chancellor’s 2015-2016 Evaluation
Motion No. 201609-05
Scott Stewart – M, Demion Clinco – S, to approve the Chancellor’s 2015-2016 Evaluation.
Vote: All Board members present voted “aye” by voice vote. None were opposed. Motion CARRIED.
Governing Board 2015-16 Self-Assessment
Motion No. 201609-06
Demion Clinco – M, Sylvia Lee – S, to approve the Governing Board 2015-16 Self-Assessment.
Vote: All Board members present voted “aye” by voice vote. None were opposed. Motion CARRIED.
Discussion and nomination of Board member(s) to Association of Community College Trustees committees
Motion No. 201609-07
Sylvia Lee – M, Demion Clinco – S, to nominate Board members to serve on ACCT committees.
Vote: All Board members present voted “aye” by voice vote. None were opposed. Motion CARRIED.
Board of Governors Minutes Regular Meeting – September 14, 2016 Page 10
Board member Hanna volunteered to serve on either the Member Communications and Education Committee or Public Policy and Advocacy ACCT Committees.
Association of Community College Trustees (ACCT) Leadership Congress
Motion No. 201609-08
Scott Stewart – M, Sylvia Lee – S, to nominate one Board member to serve as the voting delegate(s) for the upcoming ACCT Leadership Congress, October 5-8, 2016
Vote: All Board members present voted “aye” by voice vote. None were opposed. Motion CARRIED.
Board member Stewart nominated Board Chair Hanna to serve as the voting delegate for the upcoming ACCT Leadership Congress.
Board Chair Hanna accepted.
Proposed Agenda Items
Board Chair Hanna would like the Chancellor and PCC administration to present a policy on student success at a future Board meeting.
Board member Lee requested a report at the next Board meeting on enrollment barriers.
ADJOURNMENT
Adjournment
The meeting adjourned at 8:01 p.m.
___________________________________________ Secretary
___________________________________________ Date
PimaCountyCommunityCollegeDistrict Governing Board
4905C East Broadway/Tucson, Arizona 85709-1010
ACTION ITEM Meeting Date: 10/19/16 Item Number: 4.1 (2)
Item Title Contact Person
Board Policy Non-Substantive Changes — Final Reading Office of the Chancellor (206-4747)
Recommendation:
The Chancellor recommends that the Governing Board approve the following Board Policy:
Revisions (Non-substantive): BP 3.10 Admissions and Registration
Justification:
Recommended changes are being made as part of the comprehensive review and reorganization of all policies. Non-substantive changes include (1) edits such that the meaning of the policy is unchanged; (2) edits for clarity; (3) title changes; and/or (4) those that reflect of current organizational structure. As per AP 1.01.02, “Non-substantive changes may be presented to the Board of Governors as a part of the "consent agenda" at any regular Board meeting.”
Financial Considerations:
None.
Approvals
Chancellor______________________________________ Lee D. Lambert, J.D.
Draft — 9-16-16 BP 3.10
1
PimaCountyCommunityCollegeDistrict Board Policy
Board Policy Title: Admissions and Registration
Board Policy Number: BP 3.10
Adoption Date: 12/12/90
Schedule for Review and Update: Every three years
Review Date(s): 5/22/14, 9/16/16
Revision Date(s): 11/17/99, 4/17/01, 2/18/09, 6/2/14,
9/16/16
Sponsoring Unit/Department: Office of the Provost
Motion Number: 6144
Legal Reference: A.R.S. § 15-1801 through 15-1821.01
Cross Reference: Transfer Students and Credit, BP 3.21;
Limited Enrollment (Selective
Admissions), BP 3.22; General
Education, BP 3.35; Equal Employment
Opportunity, ADA, Non-
Discrimination and Anti-Harassment
(including Sexual Harassment), BP
5.10 and Dual Enrollment Guidelines
The Pima County Community College District is open to students if they fall
within one of the categories pursuant to A.R.S. § 15-1805.01 through 15-1821,
provided that the established College criteria, guidelines and procedures have been
met.
The scope of program or course accessibility may be limited due to certain
curriculum requirements, fiscal constraints, facility limitations, external agency
requirements or student preparedness. All such degree and certificate programs
and their respective requirements shall be identified in the college catalog.
Draft — 9-16-16 BP 3.10
2
No person shall be denied admission or registration to the College on the basis of
gender, race, ethnicity, national origin, age, disability, sexual orientation, gender
identity or expression.
Dr. Morgan Phillips
PimaCountyCommunityCollegeDistrict Governing Board
4905C East Broadway/Tucson, Arizona 85709-1010
ACTION ITEM Meeting Date: 10/19/16 Item Number: 4.1 (3)
Item Title Contact Person
Intergovernmental Agreement with Pima County Health Department
Joseph Gaw Academic Dean, Nursing
(206-6853)
Recommendation:
The Chancellor recommends that the Governing Board authorize its Chair to execute a two-year Intergovernmental Agency Agreement with Pima County to provide for clinical educational experiences for College allied health program students. This agreement is a continuation of a cooperative effort that began in 2011.
Justification:
The College offers educational programs in a variety of healthcare fields such as dental hygienist and nursing. A critical part of these programs is practical experience and exposure to actual patient care situations. The Pima County Health Department offers a variety of community-based health programs for underserved populations. Through this IGA, the College is able to provide allied health students with practical educational opportunities and the County is able to enhance its community health programs, particularly its mobile health clinics.
Financial Considerations:
There are no financial considerations with this agreement. Each party is responsible for its own expenses and neither receives compensation from the other.
Approvals
Contact Person ____________________________ Morgan Phillips
Chancellor_________________________________ Lee D. Lambert J.D.
PimaCountyCommunityCollegeDistrict Governing Board
4905C East Broadway/Tucson, Arizona 85709-1010
ACTION ITEM Meeting Date: 10/19/16 Item Number: 4.1 (4)
Item Title Contact Person
New Position – Staff Instructor Daniel Berryman Vice Chancellor for Human
Resources, (206-4586)
Recommendation:
The Chancellor recommends that the Governing Board approve the new Staff Instructor position for the Licensed Practical Nurse/Center for Training and Development (CTD) nursing program.
Justification:
This is a new position for a Staff Instructor for the Licensed Practical Nurse-Center for Training and Development nursing program. This position will deliver instruction to non-credit students in nursing; prepare instructional materials, lesson plans, classroom and laboratory presentations; and assist students in achieving their educational goals. This position is part of a re-organization of the nursing program to better support education for the students and ensure compliance with Arizona State Board of Nursing.
Duties and Responsibilities: • Delivers instruction to non-credit students in nursing.• Prepares instructional materials, lesson plans, classroom, and laboratory presentations.• Prepares progress reports, evaluates student’s skills, and evaluates student progression
in the program.• Prepares official records, forms, and related documentation.• Provides student counseling for discipline issues and creates positive outcomes.• Recruits potential students for the program and assists with orientations.• Provides referrals to students to internal departments and external agencies to meet
their needs.• Develops, researches, reviews, and revises curriculum; selects texts, equipment, and
materials including evaluation of alternative delivery methods of instruction.• May serve as a resource for other staff instructors.• Represents the College at awards conferences and state committees.
Financial Considerations:
The salary grade for this position is C41 – starting base salary of $44,463. The position will be funded from CTD funding dedicated to the Licensed Practical Nurse program.
New Position – Staff Instructor Date: 10/19/16 Page 2
Approval
Contact PersonDaniel Berryman
Chancellor____________________________________ Lee D. Lambert, J.D.
PimaCountyCommunityCollegeDistrict Governing Board
4905C East Broadway/Tucson, Arizona 85709-1010
ACTION ITEM Meeting Date: 10/19/16 Item Number: 4.1 (5)
Item Title Contact Person
New Position – Research Analyst Daniel Berryman Vice Chancellor for Human
Resources (206-4586)
Recommendation:
The Chancellor recommends that the Governing Board approve the new Research Analyst for the Office of Assessment.
Justification:
This is a new position for a Research Analyst for the Office of Assessment. This position will support the Director for Assessment in compiling data and developing reports for student learning outcomes at the course and program level. This position will also have responsibility for conducting research and analysis; and evaluating best practices.
Duties and Responsibilities: • Serves as the primary point-of-contact for compiling data and reporting in support of student
learning outcome assessments at the course, program, and general education levels. • Develops, analyzes, and summarizes statistical reports and evaluates contextual information
for interpretation. • Prepares and writes internal and external student learning outcomes status reports.• Develops a plan to ensure consistent assessment of data for academic and non-academic
programs and units.• Retrieves, analyzes, and reports student data, course data, and program reviews utilizing
statistical techniques.• Provides research and analysis to ensure that the assessment methods used at the College
reflect best practices and that measures conform to high standards of validity and reliability.• May develop surveys and work with faculty to select appropriate audiences for survey
participation and interpretation of results.
Financial Considerations:
The salary grade for this position is C42 – starting base salary of $50,383. Funding is allocated to the Office of Assessment.
New Position – Research Analyst Date: 10/19/16 Page 2
Approvals
Contact PersonDaniel Berryman
Chancellor____________________________________ Lee D. Lambert, J.D.
PimaCountyCommunityCollegeDistrict Governing Board
4905C East Broadway/Tucson, Arizona 85709-1010
ACTION ITEM Meeting Date: 10/19/16 Item Number: 4.1 (6)
Item Title Contact Person
New Position – Program Coordinator Daniel Berryman Vice Chancellor for Human
Resources (206-4586)
Recommendation:
The Chancellor recommends that the Governing Board approve the new Program Coordinator position for the Licensed Practical Nurse/Center for Training and Development (CTD) nursing program.
Justification:
This is a new position part-time (.5 FTE) for a Program Coordinator for the Licensed Practical Nurse-Center for Training and Development nursing program. This position will ensure all Certified Nurse Assistant programs are aligned and meet state requirements. This position will participate in developing and implementing program goals and activities for the Certified Nurse Assistant (CAN) and Patient Care Technician (PCT) programs and coordinate the curriculum and evaluation processes.
Duties and Responsibilities: • May supervise paraprofessional and support staff to include: prioritizing and assigning
work; conducting performance evaluations; ensuring staff is trained; and, making hiring, termination, and disciplinary recommendations.
• Participates in the development, implementation, coordination, and supervision ofCNA/PCT program goals, objectives, and activities.
• Develops and presents marketing materials used for student recruitment.• Compiles and reviews data and preparing related reports and correspondence.• Responds to requests for information for information regarding CNA/PCT.• Participates in monitoring CNA/PCT budgets.• Ensures compliance with the Arizona Nurse Practice Act for CNA and the maintenance
of a plan of program evaluation.
Financial Considerations:
The salary grade for this position is C41 – starting base salary of $22,232 for .5 FTE. The position will be funded from CTD funding dedicated to the Licensed Practical Nurse program.
New Position – Program Coordinator Date: 10/19/16 Page 2
Approvals
Contact PersonDaniel Berryman
Chancellor____________________________________ Lee D. Lambert, J.D.
PimaCountyCommunityCollegeDistrict Governing Board
4905C East Broadway/Tucson, Arizona 85709-1010
ACTION ITEM Meeting Date: 10/19/16 Item Number: 4.1 (7)
Item Title Contact Person
Sub-Grant Agreement Renewal: First Things First Innovative Professional Development
Morgan Phillips, President
DV Campus (206-5001)
Recommendation:
The Chancellor recommends that the Governing Board authorize the Chancellor or designee to accept and implement the renewal of the First Things First Innovative Professional Development Sub-grant Agreement from United Way of Tucson and Southern Arizona. The grant performance period is from July 1, 2016 to June 30, 2017. The Pima Community College – Desert Vista Campus will receive $79,500.00 over the one year performance period.
Justification:
The sub-grant agreement from United Way of Tucson and Southern Arizona will provide continuity of services to Pima Community College (PCC) Early Childhood Education students and build upon the work of the past sub-grants. Since 2009, the sub-grant has facilitated completion of Early Childhood associate degrees at PCC and smooth transitions to Early Childhood Bachelor's degree programs at the University of Arizona. This initiative supports Strategic Direction 2, improve access and student success.
Terms of the Grant:
First Things First will support the following objectives: • Increase opportunities for PCC students to transfer to a bachelor’s degree program in Early
Childhood. • Form partnerships with state and local entities to build and maintain a system of high quality
Early Childhood Education in Pima County, tied to college credit.
Financial Considerations:
The total grant amount is $79,500.00 for a 12 month period. The table below illustrates the grant budget.
(Continued)
Sub-Grant Agreement Renewal: First Things First Innovative Date: 10/19/16 Professional Development Page 2
Category Total Project Costs Staff Classified
• Advanced Program Coordinator $44,463 Adjunct Faculty (1 credit CSA course) $1,924 Other Compensation (tutors & lab technicians) $6,622 Fringe benefits $17,228 Travel $1,243 Supplies and materials $793 Subtotal Direct Costs $72,273 Indirect Costs (10%) $7,227 Total Program Expenses $79,500
Institutional Commitment:
In-Kind and Direct Contributions are often calculated in a grant’s budget to demonstrate the institutional commitment of the organization. This provides the funder with assurance that the awardee will support the success of the grant by integrating the program into the larger structure of the institution through support from existing facilities, services, and personnel. Pima Community College – Desert Vista has committed the following personnel, facilities, and supplies as direct contributions to ensure the project’s success.
In-Kind and Direct Contributions Estimated Annual Cost Office Space 400 sq ft @ $12.21/sq ft $4,884 Supplies Furniture, phones, storage cabinet, computers, laptops, printers $47,333 Personnel
• Program Manager, $35,000 of $70,340 salary + fringe of$21,805
• 1 hour monthly Campus President• 1 hour monthly Business Office Supervisor• 2 hours monthly Grants office staff• Minimal monthly contributions from the Director of
Enrollment Services and Staff, Human Resources,Student Support Services, Marketing and PublicRelations, Information Technology, InstitutionalResearch, Planning & Effectiveness, and Maintenance &Security $58,496
Total $109,362
Sub-Grant Agreement Renewal: First Things First Innovative Date: 10/19/16 Professional Development Page 3
Dr. Morgan Phillips
Approvals
Contact Person ____________________________ Morgan Phillips
Chancellor_________________________________ Lee D. Lambert J.D.
PimaCountyCommunityCollegeDistrict Governing Board
4905C East Broadway/Tucson, Arizona 85709-1010
ACTION ITEM
Meeting Date: 10/19/16 Item Number: 4.1 (8)
Item Title Contact Person
Grant Proposal: 2017 Highway Safety Plan for Impaired Drivers and Occupant Protection Program
Bill Ward, Vice Chancellor
Facilities (206-2610)
Recommendation:
The Chancellor recommends that the Governing Board authorize its Chair to execute the “2017 Highway Safety Plan for Impaired Drivers and Occupant Protection Program” awarded by the Governor’s Office for Highway Safety (GOHS). The grant performance period is from October 1, 2016 through September 30, 2017. The award amount is $20,000 for the one year performance period.
Justification:
GOHS provides PCC police force the ability to work overtime for specific, designated community events including the Holiday DUI Task Force. This grant supports the College’s Strategic Plan direction 3: Foster partnerships to strengthen educational opportunities in response to community needs.
Terms of the Grant:
This award from the Governor’s Office for Highway Safety will provide support for three DUI Task Force events as outlined below.
Financial Considerations:
PCC was awarded $20,000 for fiscal year 2016-17. The table below illustrates the grant budget.
Category Year One Total Personnel Services Holiday DUI Task Force (Overtime pay for Officers to support three DUI Deployments)
$14,286 $14,286
Fringe – 40%* *PCC’s fringe rate for Public Safety personnel is 56%, but themaximum rate allowed by the GOHS is 40%
$5,714 $5,714
Total Cost $20,000 $20,000
(Continued)
Grant Proposal: 2017 Highway Safety Plan for Impaired Date: 10/19/16 Drivers and Occupant Protection Program Page 2
Institutional Commitment:
In-Kind and Direct Contributions are often calculated in a grant’s budget to demonstrate the institutional commitment of the organization. This provides the funder with assurance that the awardee will support the success of the grant by integrating the program into the larger structure of the institution through support from existing facilities, services, and personnel. Pima Community College – Maintenance and Security has committed the following personnel as direct contributions to ensure the project’s success.
In-Kind and Direct Contributions Estimated Annual Cost Personnel
• 2 hours quarterly for Police Commander• 2 hours quarterly for Support Staff• 2 hours quarterly for the Fiscal Supervisor• 2 hours quarterly for Grants office staff $1,234
Total $1,234
Approvals
Contact Person _________________________________ William R. Ward II
Chancellor_________________________________ Lee D. Lambert J.D.
PimaCountyCommunityCollegeDistrict Governing Board
4905C East Broadway/Tucson, Arizona 85709-1010
ACTION ITEM Meeting Date: 10/12/16 Item Number: 4.1 (9)
Item Title Contact Person
Sub-Grant Proposal: IUSE (Improving Undergraduate STEM Education), a sub-grant from University of Arizona
Dr. David Doré, President
NW Campus (206-2111)
Recommendation:
The Chancellor recommends that the Governing Board authorize the Chancellor or designee to accept and implement the IUSE grant as a Sub-grant Agreement with the University of Arizona. The grant performance period is from September 1, 2016 to August 31, 2019. The award amount is $57,198.00 over the three year performance period.
Justification:
The sub-grant agreement from University of Arizona will provide an Introductory Lab Biology Course designed and developed in collaboration between PCC Faculty member Jennifer Katcher and U of A faculty members Molly Bolger and Lisa Elfring to engage students in authentic scientific practices – “Model Based Inquiry.” This type of engagement has been shown to improve student’s attitudes and understanding of scientific research. New materials will be developed and the course will be co-taught by the PCC and U of A faculty. This initiative supports Strategic Direction 2, improve access and student success.
Terms of the Grant:
IUSE grant will support the following objectives: • Collaborative course design between PCC and U of A faculty.• Students will experience an authentic scientific research lab course.
Financial Considerations: The total grant amount is $57,198 for a 36-month period. The table below illustrates the grant budget.
(Continued)
Grant Proposal: IUSE (Improving Undergraduate STEM Education)
David Doré
Category Year 1 Year 2 Year 3 Total Project
Costs Adjunct Faculty $7,215 $7,215 $7,215 $21,645 Fringe benefits $2,237 $2,237 $2,237 $6,711 Travel $0 $1,500 $1,500 $3,000 Supplies and materials $0 $4,500 $5,000 $9,500 Subtotal Direct Costs $9,452 $15,452 $15,952 $40,856 Indirect Costs (40%) $3,781 $6,181 $6,381 $16,342 Total Program Expenses $13,233 $21,633 $22,333 $57,198
Institutional Commitment:
In-Kind and Direct Contributions are often calculated in a grant’s budget to demonstrate the institutional commitment of the organization. This provides the funder with assurance that the awardee will support the success of the grant by integrating the program into the larger structure of the institution through support from existing facilities, services, and personnel. Pima Community College – Northwest has committed the following personnel, facilities, and supplies as direct contributions to ensure the project’s success.
In-Kind and Direct Contributions Estimated Annual Cost Office Space 200 sq ft @ $12.21/sq ft $2,442 Supplies Furniture, phones, storage cabinet, computers, laptops, printers $8,009 Personnel
• 1 hour monthly Campus President• 1 hour monthly Dean of Science• 1 hour monthly Business Office Supervisor• 2 hours monthly Grants office staff• Minimal monthly contributions from the Director of
Enrollment Services and Staff, Human Resources,Student Support Services, Marketing and PublicRelations, Information Technology, InstitutionalResearch, Planning & Effectiveness, and Maintenance &Security $2,191
Total $12,642
Approvals
Contact Person ________________________________ Dr. David Doré
Chancellor_____________________________________ Lee D. Lambert J.D.
PimaCountyCommunityCollegeDistrict Governing Board
4905C East Broadway/Tucson, Arizona 85709-1010
ACTION ITEM
Meeting Date: 10/19/16 Item Number: 4.1 (10)
Item Title Contact Person
Grant Proposal: Educational Opportunities Program Morgan Phillips, President
West Campus (206-5001)
Recommendation:
The Chancellor recommends that the Governing Board authorize the Chancellor or designee to accept and implement the Educational Opportunities Centers (EOC) Program located at West Campus and awarded by the U.S. Department of Education. The grant performance period is from September 1, 2016 through August 31, 2021. The award amount is $1,179,980.00 over the five-year performance period.
Justification:
For the first time, Pima Community College – West Campus (PCC-WC) was awarded the Educational Opportunity Center grant. The 2016-2021 award is from the U.S. Department of Education and will serve 1,000 low income and potential first generation college students from a target area including western and southwest Tucson and western Pima County. In the target area, 39% of families (22,177) live below 150% of the poverty level, the standard for TRiO eligibility, with 11.5% earning less than $10,000 per year. Less than 10% of adults have earned a bachelor’s degree, and high school graduation rates are lower than the state and national average; among those who do graduate, only 44.7% attend college.
This initiative falls under Strategic Direction 2, improve access and student success, and Strategic Direction 3, foster partnerships to strengthen educational opportunities in response to community needs.
Terms of the Grant:
The EOC Program activities are focused on increasing participant academic achievement and preparing individuals for college entry.
The table below summarizes the program’s planned services and activities:
Required and Permissible Services Related Activities Public information campaign
• Advising and assistance with courseselection
• Information and assistance with applyingfor admission to college and financial aid
• Preparation for college entrance exams
Clear plans for serving individuals from underserved populations (low literacy, limited English proficiency, veterans, etc.)
• EOC Specialists with mobile offices toreach rural areas
• Extensive collaboration and cooperation
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Grant Proposal: Educational Opportunities Centers Program Date: 10/19/16 Page 2
• Financial literacy education• Guidance on secondary school re-entry
or alternative credentials• Personal, career, and academic
counseling• Tutoring• Mentoring
with community partners to leverage existing resources for adult learners without duplicating services
• Creation of individual success plans foreach participant and monitoring progress
Financial Considerations:
The total grant award is $1,179,980.00 for a 60-month period. The table below illustrates the grant budget:
Category Year 1 Year 2 Year 3 Year 4 Year 5 Total Project
Costs Personnel: Adv Program Coordinator C42 1.0 FTE $50,383 $50,383 $51,391 $52,418 $53,467 $54,536 $262,195 Program Coordinator 2 total @ 1.0 FTE (C41) $44,463 $88,926 $90,705 $92,519 $94,369 $96,256 $462,774 Fringe (31% exempt) $43,186 $44,050 $44,930 $45,829 $46,746 $224,741 Travel: National Conference, TRIO Trainings and Local Mileage $12,298 $12,298 $12,298 $12,298 $12,298 $61,490 Supplies: Instructional Supplies and General Office Supplies: yr 1 only computers and printer for minilab $15,322 $9,922 $7,846 $5,847 $4,256 $43,193 Other: Program Database, testing fees, Postage, Printing, Cell Phones $8,400 $10,150 $8,503 $6,705 $4,422 $38,180 Total Direct Costs $218,515 $218,518 $218,519 $218,518 $218,518 $1,092,587 Indirect Costs (8%) $17,481 $17,481 $17,481 $17,481 $17,481 $87,407 Total EOC Project $235,996 $235,996 $235,996 $235,996 $235,996 $1,179,980
Institutional Commitment:
In-Kind and Direct Contributions are often calculated in a grant’s budget to demonstrate the institutional commitment of the organization. This provides the funder with assurance that the
(Continued)
Grant Proposal: Educational Opportunities Centers Program Date: 10/19/16 Page 2
Dr. Morgan Phillips
awardee will support the success of the grant by integrating the program into the larger structure of the institution through support from existing facilities, services, and personnel. Pima Community College – West Campus has committed the following facilities, supplies and personnel as direct contributions to ensure the project’s success.
In-Kind and Direct Contributions Estimated Annual Cost Office Space 1,363 sq ft @ $12.21/sq ft $16,642 Supplies Furniture, phones, storage cabinet, computers, laptops, printers $24,176 Personnel
• 5% of the Vice President of Student Development• 4 hours monthly for Campus President• 6 hours monthly for the Business Office Supervisor• 2.5 – 10 hours monthly for Grants office staff• Minimal monthly contributions from the Director of
Enrollment Services and Staff, Human Resources,Student Support Services, Marketing and PublicRelations, Information Technology, InstitutionalResearch, Planning, & Effectiveness, and Maintenance &Security $18,250
Total $59,068
Approvals
Contact Person ________________________________ Morgan Phillips
Chancellor____________________________________ Lee D. Lambert, J.D.
(Continued)
PimaCountyCommunityCollegeDistrict Governing Board
4905C East Broadway/Tucson, Arizona 85709-1010
ACTION ITEM
Meeting Date: 10/19/16 Item Number: 4.1 (11)
Item Title Contact Person
Contract: Ellucian for Banner and Related Products Dr. David Bea Executive Vice Chancellor for
Finance and Administration (206-4519)
Recommendation:
The Chancellor recommends that the Board of Governors authorize him or designee to execute an agreement with Ellucian for software maintenance for the 2016-2017 Fiscal Year. Total costs are not to exceed $472,459.
Justification:
After a competitive Request for Proposal (“RFP”) process, in August 1997, Pima Community College entered two agreements with Ellucian – a Software License Agreement (“SFA”) and a Technical Services Agreement (“TSA”). Under the SFA, Ellucian, in exchange for a one-time fee of one million fifty thousand dollars ($1,050,000), granted College a perpetual license to Banner software. . Banner is the Information System that consists of several base modules - Student, Finance, Financial Aid, and Human Resources, as well as student and employee access through the internet (collectively “Banner”). Banner is used College-wide and enables access to the Oracle database, which houses a range of student, employee, and financial information. Under the TSA, with initial term 1997-2004, Ellucian agreed to provide College all necessary Banner updates and maintenance services in exchange for an annual maintenance fee paid by College. The TSA had an auto-renewal provision which the College exercised on a year-to-year basis between 2004 and 2007. In 2007, College and Ellucian extended the TSA, by executing Amendment 1, for a ten-year term 2007-2017. There is no record of competitive solicitation for this maintenance service.
Between 2008 and 2016, the College purchased additional Ellucian products to complement the Banner system and improve functionality for students, faculty, and staff (“Banner Component”). For each Banner Component, the College purchased from Ellucian a perpetual license (by executing Amendments to the 1997 SFA) and simultaneously entered a maintenance service agreement with Ellucian (by executing Amendments to the 1997 TSA). Because Ellucian owns all Banner Components, the licenses and maintenance services were procured noncompetitively as sole source The College’s Information Technology (IT) department updates and maintains the Banner system to prevent the interruption of day-to-day activities and services.
All maintenance service agreements with Ellucian (one TSA for Banner and seven TSA Amendments for Banner Modules) will expire on August 31, 2017.
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Contract: Ellucian for Banner and Related Products Date: 10/19/16 Page 2
The College’s Contracts and Purchasing Department is reviewing options for August 31, 2017 contract expiration. Options include: (1) negotiation of the maintenance service agreement with Ellucian if a sole source procurement is warranted; (2) competitive solicitation of vendors capable of servicing the Ellucian-owned Banner, if any; and (3) competitive solicitation for possible Banner replacement.
Financial Consideration:
A total of $472,459 was included in the proposed IT operating budget for FY 2017 and adopted by the Board of Governors at the June 8, 2016 meeting. Funds will be used to pay maintenance service fees for nine different Banner Modules and Banner Components, as outlined below:
Item Amount Ellucian Banner $371,820 Ellucian Banner Add-on Modules
• Banner Document Management System• Degree Works• Data Defense• ApplicationXtender• TracDat• Workflow• Flexible Registration• On-Demand Subscription Library $100,639
Total $472,459
Strategic Plan:
This agreement supports Strategic Direction 6.4 – Create structures and mechanisms to build a culture of data informed decision making at all levels. The Ellucian set of products provides core College functions for students, finance, financial aid, human resources, and accounts payable.
Approvals
Contact Person________________________________ David Bea, Ph.D.
Chancellor____________________________________ Lee D. Lambert, J.D.
PimaCountyCommunityCollegeDistrict Governing Board
4905C East Broadway/Tucson, Arizona 85709-1010
ACTION ITEM
Meeting Date: 10/19/16 Item Number: 4.1 (12)
Item Title Contact Person
Contract: Purchase of computer hardware and software products and services from Oracle America, Inc. through contract expiration of 6/25/2020
Dr. David Bea Executive Vice Chancellor for
Finance and Administration (206-4519)
Recommendation:
The Chancellor recommends the Board authorize him or designee to execute the agreements necessary to affect purchase of computer hardware and software products and services from Oracle America, Inc. through a five-year contract awarded June 25, 2015 by the State of Arizona, State Procurement Office.
Justification:
The College uses various computer products and services supplied by Oracle America, Inc. (“Oracle”) to operate the College’s enterprise information technology systems in support of the College’s Banner database, Banner Self Service, Oracle Reports and Banner integrated third-party programs. These systems are critical to the operation of the College.
Contracting process:
In June 2015, the State of Arizona Procurement Office entered a five-year agreement with Oracle that may be used by all state agencies and other public and non-profit entities who are current members in the State Purchasing Cooperative. In entering the agreement, the State noted that products and services provided by Oracle were typically mission critical and that the lack of comparable alternatives or vendors made a competitive procurement process impractical. The State contract includes all essential terms and conditions, along with a pricing schedule which includes contracted discounts from list price effective until contract expiration.
The College previously had its own, independent agreement with Oracle that expired August 31, 2016. Due to the critical nature of Oracle products and services and need to avoid an interruption in services, the College issued a stop-gap purchase order while a longer-term agreement was arranged. The College Contracts and Purchasing Office considered an independent bid process was not practical under the circumstances and that use of the State contract was the most effective, economical way to obtain ongoing purchases from Oracle. As noted above, the State contract includes all key terms which will be supplemented to the extent necessary by standard College Terms and Conditions of Purchase. The Contract and Purchasing Office consulted with General Counsel to arrive at its recommendation.
(Continued)
Contract: Computer products and services from Oracle America, Inc. Date: 10/19/16 Page 2
Financial Consideration:
The FY17 operating budget includes the initial expenditure, $492,224.91, anticipated under this contract. Additional FY17 expenditures, if any, and future year expenditures will be based upon IT Department needs, the State’s discount from price list and will be subject to the College’s budget approval processes.
Approvals
Contact Person________________________________ David Bea, Ph.D.
Chancellor____________________________________ Lee D. Lambert, J.D.
Contract (State of Arizona)
PimaCountyCommunityCollegeDistrict Governing Board
4905C East Broadway/Tucson, Arizona 85709-1010
ACTION ITEM Meeting Date: 10/19/16 Item Number: 4.1 (13)
Item Title Contact Person
Contract: LCI Commercial Construction Co. — Desert Vista Community Room
William R. Ward II Vice Chancellor, Facilities
(206-2610)
Recommendation:
The Chancellor recommends the Governing Board authorize him or designee to execute a contract with LCI Commercial Construction Co. not to exceed $121,000 to construct a storage room addition to the Community Room at Desert Vista.
Vendor Selection & Justification:
In FY16, construction was completed on the DV Community Room. When the use of the DV Community Room dictates moving unused tables and chairs elsewhere, storage becomes an issue at the campus. Storage need was anticipated and previously approved as a separate capital project.
The Purchasing Department put the project out for bid and managed the selection process. Six responses were received and reviewed, and the low bid of $119,000 from LCI was approved for award. LCI has complied with insurance certificates and bond required to proceed with a purchase order.
Financial Considerations:
The Board of Governors approved $121,000 in May 2014 with the FY15/FY 16 Capital Plan to fund the creation of storage space for the tables and chairs used in the Desert Vista Community Room. Planning for the project began in fiscal year 2015 when the College contracted with Sakellar Associates to provide architectural and engineering services to determine the specifications for construction of this project. The recommended contract will be funded from the previously approved capital project funds carried forward for construction.
Approvals
Contact Person _________________________________ William R. Ward II
Chancellor_________________________________ Lee D. Lambert J.D.
PimaCountyCommunityCollegeDistrict Governing Board
4905C East Broadway/Tucson, Arizona 85709-1010
ACTION ITEM Meeting Date: 10/19/16 Item Number: 4.1 (14)
Item Title Contact Person
Contract: LCI Commercial Construction Co. — Desert Vista Campus Faculty Resource Center
William R. Ward II Vice Chancellor, Facilities
(206-2610)
Recommendation:
The Chancellor recommends the Governing Board authorize him or designee to execute a contract with LCI Commercial Construction Co. not to exceed $133,000 to renovate the Desert Vista Campus Faculty Resource Center.
Vendor Selection & Justification:
The Purchasing Department put the project out for bid and managed the selection process. Two responses were received and reviewed, and the low bid of $133,000 from LCI was approved for award. LCI has complied with insurance certificates and bond requirements to proceed with a purchase order.
Financial Considerations:
The Board of Governors approved $205,300 in May 2014 with the FY15/FY16 Capital Budget Plan to fund the renovation of the Faculty Resource Center (FRC) and an adjacent classroom to create one Faculty Resource Center. The new FRC will include up to 15 adjunct faculty workstations, five faculty-student enclosed meeting spaces, an enclosed Faculty Sandbox technology area, worktable, and soft seating area. Planning for the project began in fiscal year 2015 when the College contracted with Sakellar Associates to provide architectural and engineering services to determine the specifications for renovation. The recommended contract will be funded from the previously approved capital project funds carried forward for construction.
Approvals
Contact Person _________________________________ William R. Ward II
Chancellor_________________________________ Lee D. Lambert J.D.
PimaCountyCommunityCollegeDistrict Governing Board
4905C East Broadway/Tucson, Arizona 85709-1010
ACTION ITEM Meeting Date: 10/19/16 Item Number: 4.1 (15)
Item Title Contact Person
Contracts: Communication Access Real-time Translation-FY 2016-2017
Dr. Dolores Duran Cerda, Acting Provost and Executive
Vice Chancellor (206-4999) Recommendation:
The Chancellor recommends that the Governing Board approve renewal of agreements with Kimberly August, Global Captioning Solutions, Inc., and Strada Communications, Inc. for the provision of Communication Access Real-time Translation (CART) services for July 1, 2016 through June 30, 2017.
Justification:
Pima Community College provides reasonable accommodations to individuals with disabilities for which CART services assist the hearing-impaired by translating spoken words into text, providing personal and immediate access to communication in the classroom, workplace and public College activities. The College awarded annually renewable contracts following a Request-for-Proposal (RFP) conducted in 2013 for which the College affects renewals through issuance of a purchase order. The contracts will be amended to clarify the services contemplated in the solicitation include those for other than students.
Financial Considerations:
The College annually budgets for CART expenses while actual expenditures are dependent upon College needs. The College may engage the services of any of the three vendors based upon the services necessary and the vendor’s availability and capabilities. The contracted rates have not changed since 2013 with annual expenditures by vendor noted below.
VENDOR FY2014 FY2015 FY2016 FY2017 Grand Total Kimberly August $324,963 $174,191 $240,721 $23,213 $763,088 Global Captioning Solutions, Inc. $7,250 $11,594 $18,844 Strada Communications, Inc. $11,310 $12,723 $22,270 Grand Total $343,523 $186,913 $252,315 $23,213 $804,202
Approvals
Contact Person ______________________________ Dolores Durán-Cerda, Ph.D.
Chancellor_____________________________________ Lee D. Lambert, J.D.
PimaCountyCommunityCollegeDistrict Board of Governors
4905C East Broadway/Tucson, Arizona 85709-1010
ACTION ITEM
Meeting Date: 10/19/16 Item Number: 4.1 (16)
Item Title Contact Person
Contract: DMG Mori Academy for Advanced Manufacturing
Dr. David Dore President (206-7100)
Recommendation:
The Chancellor recommends that the Governing Board authorize the Chancellor, or designee, to execute the agreements necessary to implement a DMG Mori Academy Educational Partnership Program at Pima College, including the purchase of related equipment for $471,000 from Proposition 301 funds.
Justification:
The College operates a Machine Tool Technology (MAC) program at the Downtown Campus as part of its Applied Technology and Advanced Manufacturing programs. Computer Numerical Control (CNC) machines are central pieces of equipment used in the training. Currently every CNC machine in the MAC lab is from Haas Automation, one of the world’s largest machine tool builders.
Mori Seiki is a competing manufacturer of metal cutting machines, including CNC controlled lathes and milling machines. Like Haas, Mori Seiki offers a machining educational program based on industry and its own proprietary standards. In order to better diversify the educational opportunities of Pima College students, the College seeks to join the Mori Seiki program. As a DMG Mori Academy school, Pima College would have access to curriculum, delivery systems, and resources to assist students and faculty to learn the skills necessary to operate additional types of high-performance machining equipment. College faculty would be able to receive ongoing industry education directly from DMG Mori engineers and technicians. The MAC program will also receive access to an online course library to supplement the program’s hands-on training. Through the DMG Mori Academy, Pima’s MAC students will be able to participate in mentorship programs, and they will have opportunities to serve as DMG Mori machine technicians.
Each of the three CNC machines the College would purchase as part of the Mori Seiki program uses a different type of control system. As a result, the combination of existing equipment from Haas and the new equipment from Mori Seiki would expose students and faculty to a significantly wider range of machine types than is currently possible.
DMG Mori is aligned with the National Institute of Metalworking Skills (NIMS). College industry partners, including the Southern Arizona Manufacturing Partners (SAMP), and local high
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Contract: DMG Mori Academy for Advanced Manufacturing Date: 10/19/16 Page 2
school partner programs such as Desert View and Tucson High, have requested that we participate in NIMS and offer NIMS industry certifications to MAC students. Our students are currently earning NIMS certifications, and the program scored over 90% on its recent NIMS site audit. The program should receive its full accreditation notice in the coming weeks.
Financial Consideration:
To implement the program, the College proposes to purchase three DMG Mori CNC machines for a total of just under $471,000, which reflects a discount of about 10% from standard prices. This figure is within the previously approved capital funding budget (Prop 301) of $500,700 to purchase equipment for the enhancement and expansion of Pima’s Advanced Manufacturing programs.
Strategic Plan:
This proposal supports:
Strategic Direction 4.1 – Redesign/reinvent occupational program/curriculum based upon clearly defined industry-recognized credentials in partnership with industry. The DMG Mori Academy is aligned with NIMS, the body that accredits the Machine Tool Technology (MAC) program.
Strategic Direction 4.2 – Partner with industry to customize educational/training programs (content and format). DMG Mori’s Education On Demand online training modules will enable program to supplement hands-on learning.
Strategic Direction 4.5 – Partner with industry leaders to provide the skilled workforce necessary to grow the following emerging sectors: aerospace, defense, biosciences, healthcare, renewable energy. Many of the partner companies in SAMP fall in the aerospace and defense sector.
Approvals
Contact Person________________________________ David Dore, Ph.D.
Chancellor____________________________________ Lee D. Lambert, J.D.
David Dore
PimaCountyCommunityCollegeDistrict Governing Board
4905C East Broadway/Tucson, Arizona 85709-1010
ACTION ITEM
Meeting Date: 10/19/16 Item Number: 4.2 (1)
Item Title Contact Person
Internal Audit Plan 2016/2017 Fiscal Year Lori K. M. Cox Director, Internal Audit
(206-4561)
Recommendation:
The Chancellor recommends the Governing Board approve the attached Internal Audit Plan for the 2016/2017 fiscal year.
Justification:
The Fiscal Year 2016/2017 Internal Audit Plan outlines the priorities of the Office of the Internal Auditor consistent with the College’s goals and risks. The Internal Audit Plan is designed to provide the most timely and comprehensive scope of audit coverage possible to the College utilizing the resources available to Internal Audit. The Internal Audit Plan was endorsed by the Board of Governor’s Finance and Audit Committee
The IA Plan supports the College’s Strategic Plan, specifically:
Strategic Direction 6: Develop a culture of organizational learning, employee accountability, and employee development.
Strategy 6.2. Create structures and mechanisms to build a culture of excellence that fosters accountability, leadership, and continuous improvement at all levels
Strategy 6.3. Align existing policies and procedures and develop new policies, procedures, and support structures that provide for and enable constructive employee engagement.
Financial Consideration:
None
Approvals
Contact Person________________________________ Lori K. M. Cox
Chancellor____________________________________ Lee D. Lambert, J.D.
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Office of the Internal Auditor Engagement Plan and Risk Assessment – FY 2016/2017 Page 2 of 4
OIA, RA & AP 2016/2017 – September 2016
0.9%0.9%0.9%1.3%1.7%1.7%1.7%2.2%2.2%2.2%3.0%3.0%3.0%3.5%
4.8%5.2%5.7%
7.4%11.7%12.6%
16.5%
Facilities Management & UsageOccupational Programs
Student Code of ConductAttendance Tracking
CurriculumEquipment/Resources
Marketing & CommunicationsEmployee Classification & Pay Administration
Employee DevelopmentTraining
Accounting & FinancesPurchasing & Contracting
StrategySafety & Security
Information SecurityEnrollment Management
Employee Recruiting & RetentionAdvising & Academic Support
GovernanceEmployee Performance Management
Compliance & Regulatory
% Response (230 Responses)
Are
a/F
un
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PCC Specific Risks & Concerns**
IDENTIFY RISKS
TOP 3 HIGHER EDUCATION & ORGANIZATIONAL RISKS 2016* Collaboration and Change Management Compliance, Legislative, & Regulatory Landscape Information Security & Data Privacy
* See Appendix A for sources of information.
PCC SPECIFIC RISKS & CONCERNSAdditional information utilized to identify risks included: Association of College & University Auditors (ACUA), Government Affairs Committee,
Key Federal Regulations 2016 Chancellor’s Goals, Objectives, & Timelines 2015 – 2016 College Budget 2016 – 2017 College Mission, Vision, and Values Compliance and Ethics Hotline Complaints & Grievances Comprehensive Annual Financial Report, June 30, 2015 Inter-Campus Council Interviews Meeting Minutes (BOG, Faculty Senate, & All College Council) PCC Employee Exit Interview Documentation PCC Employee Interviews & Surveys PCC Notice Report PCCCD Expenditure Limitation Report & Single Audit, OAG, June 30, 2015 PCCCD Single Audit (Including Compliance and Internal Controls), OAG, June 30, 2015
** Includes risk areas identified by more than one source. See Appendix B for detail.
Office of the Internal Auditor Engagement Plan and Risk Assessment – FY 2016/2017 Page 3 of 4
OIA, RA & AP 2016/2017 – September 2016
MEASURING RISKS
The significance of risks is assessed based on impact, probability, and velocity. Impact (I): The effect on the College, and stakeholders, if a risk event occurs or if the area is not functioning as intended.
Impact can include lost revenue, increased expenses, declining enrollment, fines, adverse publicity,sanctions, reputational damage, and reduced employee morale.
Probability (P): The likelihood that a risk event could occur or that the area is not functioning as intended.Probability factors can include prior audit results, turnover, management and staff concerns, lack ofinternal monitoring and/or governance, operational and control weaknesses, and lack of training.
Velocity (V): The pace the organization is expected to experience the impact of risk.The speed of regulatory enforcement action is an example of velocity.
Area/Function/Risk
Pro
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Almost Certain
GOVERNANCE1
(Governance encompasses thepolicies, processes, and structuresused by the College to direct andcontrol its activities, to achieveits objectives, and to protect theinterest of its diverse stakeholdergroups in an ethical manner.)
COMPLIANCE ®ULATORY2
INFORMATIONSECURITY3
Likely EmployeeDevelopment Equipment &
Resources
ADVISING &ACADEMIC SUPPORT Attendance Tracking Curriculum Employee Performance
Management4
Employee Recruitment &Retention ENROLLMENT
MANAGEMENT Purchasing & Contracting Student Code of Conduct
Possible FacilitiesManagement& UsageOccupational
Programs Training
Employee Classification &Pay Administration Safety & Security
Unlikely Marketing &Communications
Accounting &Finance
Rare
VELOCITY5 Insignificant Minor Moderate Major Catastrophic
Impact
1 Includes Higher Education and Organizational Risk – Collaboration and Change Management 2 Includes Higher Ed and Organizational Risk - Compliance, Legislative, & Regulatory Landscape 3 Includes Higher Education and Organizational Risk – Information Security & Data Privacy 4 Includes Employee Performance Evaluation System and Step Progression Planning 5 Only areas of rapid velocity were included; areas of rapid velocity are in bold and all capitals.
Office of the Internal Auditor Engagement Plan and Risk Assessment – FY 2016/2017 Page 4 of 4
OIA, RA & AP 2016/2017 – September 2016
PRIORITIZING RISKS AND PLAN DEVELOPMENT
Factors used to prioritize risks and build the engagement plan include: College Strategic Direction ( pg. 1) Overlapping (Top 3) Higher Education and Organizational Risks (pg. 2) PCC Specific Risk & Concerns rated as:
- Major or Catastrophic Impact- Likely or Almost Certain Probability- Rapid Velocity
Additional audit planning considerations include: Internal Audit resources Current or upcoming operational and system changes Special requests
DETAILED PLAN
INTERNAL AUDIT ENGAGEMENT PLAN 2016/20176
ENGAGEMENT TYPE DESCRIPTION TIMING OPERATIONAL AUDITS
Attendance Tracking Fall 2016 Enrollment Management Spring 2017 Purchasing and Contacting Spring 2017
CONTINUOUS AUDITING PROJECTS
Compliance and Regulatory- CLERY Act- Financial Aid/Title IV- Health Insurance Portability and Accountability
Act (HIPAA) - Title IX
Governance Information Technology: Data Privacy and Security
Fall 2016 and Spring 2017
FOLLOW-UP AUDITS Aviation Controls Fall 2016 International Students Fall 2016
OTHER SERVICES, DUTIES, AND SPECIAL PROJECTS Fiscal Year 2015/2016 Carry Over:
Accessibility and Disabled Resources August 2016 Athletics Follow-up Audit August 2016 Automotive September 2016 Veteran’s October 2016
Special Projects and Reviews (as needed) - Advising & Academic Support (Fall 2016)
Fall 2016
Investigations (as needed)
6 Due to the dynamic environment of the College and risk environment, the plan will be reviewed quarterly and updated as necessary. Any changes or updates to the plan will be reviewed with the Finance and Audit Committee and the Board.
Pima County Community College District Office of the Internal Auditor Engagement Plan and Risk Assessment – FY 2016/2017
Appendix A OIA, RA & AP 2016/2017 – September 2016
APPENDIX A INFORMATION SOURCES
Allianz Global Corporate and Specialty, Allianz Risk Barometer 2016 Association of Governing Boards of Universities and Colleges, Top Public Policy Issues for Higher Education, 2015-
2016 Baseline, The Top 5 Cyber-Risk Trends in 2016 EduVentures, EduVentures Announces Higher Education Predictions for 2016 Grant Thornton, The State of Higher Education in 2016 Huron Consulting Group, Identifying Risks and Responses for Higher Education Institutions in Transition Inside Counsel, Prediction 2016: Privacy remains a top risk Protiviti, Executive Perspectives on Top Risks for 2016 The Center for Digital Education, The Top Higher Ed IT Issues of 2016 Urban Institute, Higher Education 2016: Evaluating Campaign Proposals
Pima County Community College District Office of the Internal Auditor Engagement Plan and Risk Assessment – FY 2016/2017
Appendix B OIA, RA & AP 2016/2017 – September 2016
Area/Function/General Risk (Audit Universe)(Italics are subcategories of the main category in bold.)
Total Response
% Response
Compliance and Regulatory 38 16.5% General College-wide Compliance 15 6.5% Accreditation 3 1.3% Accessibility & Disabled Resources 1 0.4% Af fordable Care Act 1 0.4% Clery 1 0.4% FAA 1 0.4% FERPA 1 0.4% FLSA 1 0.4% NJCAA 1 0.4% Financial Aid/Title IV 9 3.9% Title IX 1 0.4% Veteran's Af fairs 1 0.4% OSHA 2 0.9%
Employee Performance Management 29 12.6% Employee Step Progression Plan 15 6.5% Employee Performance Evaluation System 14 6.1%
Governance 27 11.7% Overall Governance 5 2.2% Accountability 5 2.2% Communication 5 2.2% Morale 6 2.6% Processes, Policies, and Procedures 4 1.7% Cooperation 1 0.4% Culture 1 0.4%
Advising and Academic Support (including Student Affairs) 17 7.4%Employee Recruiting & Retention 13 5.7%Enrollment Management 12 5.2%Information Security 11 4.8%
Data Access and Security 6 2.6% Data Privacy/Integrity 5 2.2%
Safety and Security 8 3.5%Strategy (i.e. planning and resource allocation, major initiatives, etc.) 7 3.0%Purchasing & Contracting 7 3.0%Accounting & Finances (Accounting, Budgeting, Finances, and Financial Reporting) 7 3.0%Training 5 2.2%Employee Development 5 2.2%Employee Classification and Pay Administration 5 2.2%Marketing and Communications 4 1.7%Equipment/Resources (i.e. maintenance, inventory, usage, etc.) 4 1.7%Curriculum 4 1.7%Attendance Tracking 3 1.3%Student Code of Conduct 2 0.9%Occupational Programs 2 0.9%Facilities Management & Usage 2 0.9%
APPENDIX B PCC SPECIFIC RISK AND CONCERNS - RESPONSE DETAIL Page 1 of 2
Pima County Community College District Office of the Internal Auditor Engagement Plan and Risk Assessment – FY 2015/2016
Appendix B OIA, RA & AP 2015/2016 – September 2016
Area/Function/General Risk (Audit Universe) Total Response
% Response
Athletics 1 0.4%Course Scheduling 1 0.4%Customer Service 1 0.4%Information Technology Resources 1 0.4%Student Complaints 1 0.4%Team Work 1 0.4%Volume of Work 1 0.4%Workflow Evaluation 1 0.4%Faculty Professional Development Funds 1 0.4%Benefits Administration 1 0.4%Campus Public Safety 1 0.4%Distance Education 1 0.4%Diversity and Multicultural Services 1 0.4%Foundation & Alumni Services 1 0.4%Payroll 1 0.4%Provost 1 0.4%Risk Management 1 0.4%Workforce Development 1 0.4%
TOTAL RESPONSES 230
APPENDIX B PCC SPECIFIC RISK AND CONCERNS: RESPONSE DETAIL, Page 2 of 2
PimaCountyCommunityCollegeDistrict Governing Board
4905C East Broadway/Tucson, Arizona 85709-1010
ACTION ITEM Meeting Date: 10/19/16 Item Number: 4.2 (2)
Item Title Contact Person
Amendment to Board Bylaws Chancellor’s Office (206-4747)
Justification:
In accordance with Board Bylaw, Article IX: Amendment to Bylaws, Section 1, the Board has requested to consider and vote on proposed amendments to the Bylaws.
Approval
Chancellor_____________________________________ Lee D. Lambert, J.D.
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