petty cash management - introduction to the petty cash management module

Petty Cash Management Introduction to the

Petty Cash Management Module

This presentation will introduce you to the Petty Cash Management module of the Cash Management System.

Goals: to help you gain and maintain control and visibility of your cash using simple processes and easy-to-use yet fully-featured software.

Guidance: the combination of the software application and its related business processes gives managers and custodians the guidance they need to easily maintain control over the petty cash account with minimal effort and time.

Simplification: the Petty Cash Management module simplifies the daily and monthly tasks required to manage the petty cash account and provides instant visibility into how your petty cash is being spent.

Introduction

Create and manage transaction logs (which contain the daily transactions).

Create and manage daily transactions.

Create monthly reconciliations.

Run reports:

◦ Reconciliation Reports (including detailed transactions)

◦ Transaction Logs (including detailed transactions)

◦ Transaction Vouchers

Capabilities

Enforces your business rules.

Provides a choice of direct or wizard-driven data entry.

Automatic calculation of the reconciliation and cash to replenish (only one data entry field required).

Intuitive and easy to understand user interface.

Full transaction management including create, edit, save, reverse, duplicate, move, and delete.

Search transactions on every transaction field.

Link to petty cash documents such as vouchers and receipts.

Complete conceptual and step-by-step guides are included.

Features

Home

Fast Access to the Module’s Main Capabilities

Transactions Two Views: Details and Form View

Details View

Ideal for making quick changes to multiple transactions.

Form View

Ideal for fast and easy transaction entry.

Reconciliations

Summary & Details

Transaction Management

Complete Control Over Transactions

Reverse | Duplicate | Move | Create | Save | Edit | Delete

Wizard-Driven Data Entry

The Create New Transaction Log Wizard

1.) New Log

2.) Select Period

3.) Link to Cash Source Document

The Create New Transaction Wizard – 3 Steps

1.) Enter Cash Out Details

2.) Enter Expense Details

3.) Review Summary

The Reconciliation Wizard – 4 Steps

1.) Enter Cash On Hand 2.) Review Summary

4.) Create Final Report 3.) Enter Closing Details

Reports

The Reconciliation Report – Summary

The Reconciliation Report – Summary (Zoom)

The Reconciliation Report – Detailed Transactions

The Reconciliation Report – Detailed Transactions (Zoom)

The Transaction Log Report

The Transaction Log Report (Zoom)

The Transaction Voucher

The Transaction Voucher (Zoom)

Instant Access to Information

Summary Calculations

Summary Calculations (Zoom)

Monthly Transaction Log Summary

Current Transaction Summary

Search

Search Transactions

Double click on a result to open it in the current view.

Support

Click the Help Button to Open the Library

The Help Button

The Library Contains Conceptual & Step-By-Step Guides

Petty Cash Management Guides

Introductions ◦ Introduction to Petty Cash

◦ Introduction to the Petty Cash Management Module

Deep Dives ◦ Module Navigation

◦ How to Record Transactions

◦ How to Manage Logs and Transactions

◦ How to Perform a Reconciliation

◦ The Guide to Viewing and Understanding Reports

Library Home

Summary

Maintain Control & Visibility: the Petty Cash Management module helps maintain control and visibility of your petty cash account by enforcing your business rules in an intuitive, easy-to-use, software application.

Capabilities: Petty Cash Management provides the capability to create and manage transaction logs, daily transactions, and monthly reconciliations.

Instant Access to Information: the application has several built-in calculations and reports that provide instant access to how your petty cash is being spent and how much cash you should have on hand.

Transaction Management: full transaction management features allow you to quickly create, edit, reverse, duplicate, and move transactions.

Search: quickly search for transactions and easily open a result.

Reconciliation: easily reconcile your account every month by entering a single value: the cash on hand. The application will tell you how much cash is needed to replenish the cashbox.

Support: get access to all of the petty cash conceptual and application step-by-step guides with a single click of the mouse.

All original content copyright © 2013 by David Roberts Olson. All rights reserved.

David Olson

E-Mail: David.Olson@DavidRobertsOlson.com

Phone: +66 86 924-8482

Skype: DavidRobertsOlson

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