parliamentary library and information service. parliament of western australlia the structure (as at...

Parliamentary Library and Information Service

PARLIAMENT OF WESTERN AUSTRALLIA

The STRUCTURE (as at April 1 1998)

• 3 Departments

Legislative Council

Legislative Assembly

Parliamentary Services Department

Management StructureManagement Executive Committee (MEC)

PRESIDING OFFICERS

Clerk Legislative Assembly

Clerk Legislative Council

Executive ManagerParliamentary Services

Heads Of Department

LEGISLATIVE ASSEMBLY

• 57 MLA’s

• Party Representation

Labor = 32

Liberals = 16

Nationals = 5

Independent = 4

Legislative Assembly

Legislative Council

• MLC’s = 34

Labor = 13

Liberals = 12

Nationals = 1

Greens = 5

One Nation = 3

LC ChangesMove to family friendly hours

commencing 2nd April - end December 2003

NewTuesday 3 - 10 pm

Wednesday 10am - 6.10pm

Thursday 10am - 6.10pm

Thursday 10am - 5.10pm

OldTuesday 3 - 10pm

Wednesday

Thursday

Parliamentary Services Dept (PSD) - 7 Units

• Building Services

• Catering Services

• Financial Services

• Human Resources

• Information Technology

• Library and Information Services

• Reporting Services

Corporate Management Team (CMT)

• Monthly meetings

• Rotational Chair

• Agenda and Minutes

• Each Unit Manager reports on monthly outcomes

• Issues are raised and discussed.

• Feedback is given from Management Executive Committee (MEC) and Heads of Department meetings (HOD)

Parliamentary Committee

Joint Library Committee

Joint Printing Committee

Joint Services Committee

Replaced by Parliamentary Services

Committee

Library Reporting Lines

Presiding Officers

Chief Executive OfficerParliamentary Services Committee

Parliamentary Library & Information Services Manager

Principle Services

• Reference Services (no research service at this stage)

• Library Collection

• Media Services

Newspaper clipping service on-line

Electronic news services - TV & Radio

• Intranet

• Electronic information Services

• Training and user education programs.

Reference Team

Reference ServiceSupported by 4 Librarians

• Responsible for

development of services &

reference desk duties.

• Continuous review &

development of

reference and general

collection

• Publication of intranet,

census, electoral

profiles, guides and fact

sheets.

• Current Awareness

Services (e-Currents)

available via Intranet

• Training and user

education.

Technical Team

Technical Team

1 x Librarian - Team Leader

2 x Library Technicians

1 x Media Officer

1 x .6 Media Clerk

1 x Library Assistant

Technical Team

• Responsible for all technical services

Library catalogue

Journal accessioning

Indexing

Report generation

ILL’s

Media Services

Library layout and information flow

Media ServicesNewspaper Clippings

• Selection, Scanning & Indexing daily news clippings = available by 12pm

• Hardcopies filed and files spiral bound 1996+

• Electronic image June 2000+

Electronic Media Services

• Daily taping of news and current affair programs (In-house 2000)

• Recording of radio drive programs (In-house 2002)

• Transcript service

• Dubbing - MP1 and MP3 formats

• Management of video reticulation

• Sitting days - compilation news service shown internally via TV reticulation service.

New Initiative 2003 / 4• Relocate library to refurbished ballroom

• Replace current library system to a more integrated system.

• Investigate options to convert retrospective hardcopy news clipping files to electronic.

• Project to digitise sound and vision

• Establish a special historical collection of works by or about members of the Western Australian Parliament as part of the 2004 Centenary of the Building celebrations

New Initiative cont’d

• Development of Electronic Information Policy

• Negotiating a Research Service

Committee Participation• INTERNAL

– Corporate Management Team (CMT)

– Records Management Committee

– Archival Committee– Classification Committee– Web Committee– Emergency Procedures

Committee– JCC Joint Consultative Cmte

• EXTERNAL

- ALIA - Mentoring Cmte

- ALLGWA

- APLA

- KISWA -( Knowledge

Information Specialist WA)

- RMAA

- IIM

- WAGLIN - WA Govt

Library & Information

Network

Parliamentary Library

and Information Services

Phone: 9222 7393

Fax: 9222 7859

Email: library@parliament.wa.gov.au