paperless strategy

v

Paperless Strategy

SABIC IT Shared Services

Paper Conservation Program …

DO YOU KNOW ? ( 1 / 2 )

| * Source : Multi Function Printer contract

50,591,713* Pages

2,200 Pages / Employee

SABIC’S YEARLY PAPER CONSUMPTION

4,300 Trees / Year

ENVIRONMENTAL IMPACT

4,216,608 SR / Year

FINANCIAL IMPACT

BENCHMARKS

Benchmark SABIC Others ComparisonPage/Employee/Year 2200 SHELL – UAE

635+ 246%

GASCO - UAE1,306

+ 68%

ADGAS – UAE1,112

+ 98%

| Source : www. Paperlessday.com

DO YOU KNOW? ( 2/2 )

| Source : Internal Survey conducted by paperless strategy team| Samples : 25 heavy users - Different affiliates

55%

5%5%

15%

20%Types of printed Documents in SABIC

Business related Meeting and MOM Event ‘s Training Materials Miscellaneous

PAPERLESS STRATEGY: TWO MAJOR PARTS

CULTURAL

TECHNICAL

In this part; IT Services will aware SABIC employees by the needs, strategy, and benefits for reducing the printed papers by providing awareness tips, sessions , etc.

Utilize SABIC Intranet Portal

Web Portal for paperless strategy

Public LCD

Emails

In this part; IT Services will introduce new technologies, services, configuration , etc. to reduce the number of printed papers.

Duplex to be the default

Electronic Faxes

Alerts and notification by quota & high consumption

CURRENT PROGRESS

6

Area Site

Jubail – South

Kemya

Petrokemya

SADAFRiyadh HQ-Riyadh

Jubail – North

Safco

Sabtank

SABIC-Dammam

Jubail - West

Arrazi

Saudi Kayan

STC

Benefits

SABIC IT SHARED SERVICES

SABIC PAPERLESS INITIATIVE

Reduce Environmental Impact

Increase Productivity

Eliminate Storage Space

Reduce Expenses

Enhance Customer Service

Increase Security

Benefits

PAPER USE

Forms

Applications

Surveys

Contracts

Reports

Charts

Printouts

Paper used in form of

PAPER MISUSE

Wrong Formatting

Multiple copies

Calendars

Useless Photocopy

Paper misused in form of

CHALLENGE

SOLUTION

ALTERNATIVES

SOLUTION: UTILIZE TECHNOLOGY

Choose double sided copies when possible

Printing

SOLUTION: UTILIZE TECHNOLOGY

Use Print Preview option before printing

Printing

SOLUTION: UTILIZE TECHNOLOGY

Choose to copy in combinations, specially

when you are printing a PowerPoint

presentation.

Printing

SOLUTION: UTILIZE TECHNOLOGY

eServices Solutions

The use of Microsoft Office

Communicator® will give you

the benefit of the Instant

Messaging feature and

decrease the number of

paper used in many official

transactions such as notes,

reminder and appointments.

SOLUTION: UTILIZE TECHNOLOGY

MS Office Communicator

SOLUTION: UTILIZE TECHNOLOGY

Microsoft Office Outlook® is

the best substitute to the

ordinary correspondence

media such as letters and

memos, which indeed will

reduce the number of

papers consumed.

Email in Correspondence

SOLUTION: UTILIZE TECHNOLOGY

Send and receive Faxes

through Microsoft Office

Outlook® instead of the

traditional Faxes, which

will impact significantly

on the number of papers

consumed.

Note: This feature is available for authorized personnel only. Authorization could be granted through an SSRS Approval Request

FAX Through MS Outlook

SOLUTION: UTILIZE TECHNOLOGY

Use Microsoft Office

Outlook® to benefit from

the e-Calendar feature

which will allow you to

schedule your time.

Outlook is also a good

substitute to the ordinary

desktop calendars and

day planners.

e-Calendars

SOLUTION: UTILIZE TECHNOLOGY

Use the SharePoint portals provided to all

employees to share your documents, photos and

other types of data. You can use this feature from

your personal profile.

MS SharePoint Portals

SOLUTION: UTILIZE TECHNOLOGY

Instead of using the paper-consuming posters, we

can utilize an LCD screens to do the same function,

and in the same time we will be saving papers!

Flat screens

SOLUTION: UTILIZE TECHNOLOGY

Use flash drives/ external hard drives to deliver

presentations and soft proofs to customers and

vendors instead of the hard-copy handouts.

Use External Storage Media

SABIC IT SHARED SERVICES

SABIC IT SHARED SERVICES