oxford, open access, and the ref

Open AccessA story of academic publishing, and getting ready for the next REF

Mathilde Pascal02/03/2016 Illustration by Matthew Hollister

Outline

1. Overview: What is Open Access?2. Why you want it: The Open Access advantage3. Why you need it: Open Access and the REF4. How-to

1. What is Open Access?

https://www.youtube.com/watch?v=L5rVH1KGBCY

How much does access to publications cost? Max Planck estimate ≈EUR 7.6 bn spent in journal subscriptions per

year

Research Information Network (2008):“We estimate that the global cost each year of undertaking and communicating the results of research reported in journal articles is £175bn, made up of £116bn for the costs of the research itself; £25bn for publication, distribution and access to the articles; and £34bn for reading them.”

MPDI: http://pubman.mpdl.mpg.de/pubman/faces/viewItemOverviewPage.jsp?itemId=escidoc:2148961RIN: http://www.rin.ac.uk/system/files/attachments/Activites-costs-flows-report.pdf

We spend 1/3 of the total global research budget on publishing & communicating results that 99% of people cannot access.

Jon Tennant - @protohedgehog

http://whyopenresearch.org/

The war on academic publishers “Academic journals generally get their articles for nothing and may

pay little to editors and peer reviewers. They sell to the very universities that provide that cheap labour. […] Elsevier, the biggest publisher of journals with almost 2,000 titles, cruised through the recession. Last year it made £724m ($1.1 billion) on revenues of £2 billion—an operating-profit margin of 36%.” (The Economist, 2011)

2011 (SV POW blog, 2012): Springer‘s Science+Business Media: £294m on revenue of £866m — 33.9% John Wiley & Sons: $106m on revenue of $253m — 42% Academic division of Informa plc: £47m on revenue of £145m — 32.4%

2. The Open Access Advantage

3. Open Access and the REF What is the Research Excellence Framework ?

System for assessing the quality of research in UK higher education institutions.

Provides accountability for public investment in research and produces evidence of the benefits of this investment.

Provides benchmarking information and establishes reputational yardsticks, for use within the higher education (HE) sector and for public information.

3. Open Access and the REF In order to be eligible for the next REF, the final peer-reviewed

version of journal articles and conference papers (with an ISSN) must be deposited in an open access repository within three months of acceptance for publication.

applies to article manuscripts accepted after 1 April 2016 readers and search engines must be able to find out about the article straight

away full-text must be accessible for anyone to read and download either

immediately or after the end of an embargo period (max. 12 months in Science & Medicine)

http://openaccess.ox.ac.uk/next-ref/

What this means for researchers failure to act will make research outputs ineligible for the next REF

requires additional action; meeting the open access requirements of other funders is not enough

you still need to meet the requirements of other funders such as RCUK, Wellcome Trust, European Commission…

http://openaccess.ox.ac.uk/next-ref/

4. How-to Publishing in Open Access

Green vs. Gold Open Access Paying for Open Access

Open Access in Oxford Comply with the REF: Submit to Symplectic

Two ways:

Self-archiving You (the author) choose to deposit your article in a repository … publisher permitting

Green route

Gold route

Publication service Publisher can request an “article processing charge” to make your article

immediately available Full OA journals vs. hybrid journals

Best option: Go Green Green OA is best, if your publisher’s embargo policy is compatible with your funder’s

and the REF’s requirements

Check that the journal you want to publish in is REF-compliant! (List of non-compliant journals)

Check your funder’s requirements with Sherpa JULIET Check your publisher’s policy with Sherpa RoMEO

Submit in Symplectic (and PMC/Europe PMC if you’re funded by the Wellcome Trust)

There, you’re done!

If you can’t go Green: Go Gold Prefer full open access journals

Less expensive No double-dipping

http://thinkchecksubmit.org/check/https://doaj.org/

How can I pay for Open Access?Option 1 – Use your grant

Request an invoice from the publisher (with

tax)

Raise a PO with the orders team, citing the grant

code you wish to pay with

The Orders team will confirm the

PO with the Finance team,

who will then pay the invoice

Once you receive confirmation that your article will be published…

How can I pay for Open Access?

Invoice will be sent by the publisher

Fill in the Reimbursement

Application Form

Send the signed form, along with the invoice

and publisher email correspondence to

apc@bodleian.ox.ac.uk

Option 2 – Use The WT COA Fund and RCUK Block Grant

Funders covered under the RCUK block grant:AHRC; BBSRC; EPSRC;

ESRC; MRC; NERC; STFC.

Funders covered under the WT COA Fund:Wellcome Trust; ARUK;

Parkinson’s UK; BHF; Breast Cancer Now;

CRUK; Bloodwise.

Requirements: Get the article into Europe Pub Med

How can I pay for Open Access?Option 3 – You actually don’t have to go bankrupt

OA in Oxford: submit articles via Symplectic

Go to http://openaccess.ox.ac.uk – and click the big green button. This takes you to the Symplectic login page.

How to deposit (1/5)

Video tutorial

How to deposit (2/5)

Video tutorial

How to deposit(3/5)

Video tutorial

How to deposit (4/5)

Video tutorial

How to deposit (5/5)

Video tutorial

Symplectic – things to note Deposit via ORA, then claim your APC (with RCUK and WT COA block

grants) along the way! Once the embargo period set by the journal/publisher ends, the ORA

team releases the article for free access. If you are co-author, you will still need to submit the article via

Symplectic or claim the article if it has already been uploaded by the author.

Further information There is an abundance of information about Open Access and its

importance for the next REF on the university website – please visit: http://www.openaccess.ox.ac.uk/

For queries about submitting your work in to ORA, please visit: https://www.admin.ox.ac.uk/researchsupport/awards/symplectic/

OA Team: openaccess@bodleian.ox.ac.uk

Symplectic Elements: symplectic@admin.ox.ac.uk

ORA: ora@bodleian.ox.ac.uk

It doesn’t end there! Open peer review Open data Open science Open education Citizen science …

@openscience 

Mike Kiev/Thinkstock

Zooniverse

Th nk y u

Slides produced with inspiration and input from:

For slides 4, 5, 9, 21: Jon Tennant (Imperial College London / Science Open / @protohedgehog), Wearing Open on your Sleeve, February 2016, http://www.slideshare.net/JonathanTennant/wearing-open-on-your-sleeveFor slides 10, 18-20, 22-29: Ben Dean (NDCN, University of Oxford), Open Access presentation, March 2016

Based on my previous work at the Institut Laue-Langevin (Grenoble, France) under the supervision of Miriam Förster.