office communication the 2.0 way

Office Communication

The 2.0 Way

Nicole C. EngardSeptember 20, 2007

It's time to start a new project.

What do you do?

• Set up a meeting with everyone involved?

• Start a list of tasks on your personal calendar?

• Create and email a document assigning specific people to tasks?

Why not use a blog?

Typical Project Procedures

Communication During a Project

Communication During a Project

Communication During a Project

Communication During a Project

Communication During a Project

Communication During a Project

And now,everyone knows little bits and pieces and no one knows everything.

How many of you can say that one year down the line you’ll be able to

find that email regarding policy changes?

Then there’s the issue of finding information years

down the road

…

Blogs as an office communication tool

• Web-based & full-text searchable• Archived & backed up• Visible to all staff (depending on

permissions) – no one is left out• Fewer emails to store/search through• Conversational (email-like) format• Date and time stamps• Ability to link to relevant pages &

comments

Project’s Complete:Now What?

Once your project is done, what do you do with all of those

documents you were passing back & forth?

• Store them on a shared drive? • Add links to them on your

intranet? • Store them in your email? • Print them out?

Why not try a wiki?

Wikis as an office collaboration tool

• Web-based & full-text searchable• Archived & backed up• Visible to and editable by all staff (if

permissions allow) – no one is left out• History of edits with date and time

stamps• Ability to link to relevant pages &

comments

Possible Intranet Tools

• Content management systems (CMS) usually include blogs, wikis and other office communication and collaboration tools

− Microsoft Sharepoint − Joomla www.joomla.org− Drupal www.drupal.org

− Demo freely available CMSs: www.opensourcecms.com

Let’s See A Working Example in Action!

Thank You

Nicole C. EngardMetadata LibrarianPrinceton Theological Seminary Librarynicole.engard@ptsem.edu & nengard@gmail.com http://web2learning.net

Learn more: http://web2learning.net/learn-more