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Océ Professional Printroom Program
Improve your print room performance
The approach for professionals, by professionals
Build client trust
Enhance service portfolio
Maximize productivity
Reduce costs
• Build client trust
• Enhance service portfolio
The Océ Professional Printroom Program can help you
• Maximize productivity
• Reduce costs
Is your print room seen as a value-adding operation or
an extra cost center? Are volumes and services growing?
Are you meeting the demands of your customers? How
satisfied are they with your services?
Having an efficient and effective in-house print room
enhances a company’s ability to handle business critical
information quickly. But many print rooms are challenged
by web-based job submissions and a convergence of
applications; demands for faster turnaround times; and
a desire to offer new services beyond printing that create
more value for the company.
The Océ Professional Printroom Program enhances the
abilities of print room operations by providing modular
workflow solutions that build client trust, enhance your
document service portfolio, maximize productivity, and
reduce costs.
Improve your print room performance
The approach for professionals, by professionals
Build client trust
To be successful and bring added value to the company, a
corporate print room must be able to provide the easy access,
quick feedback, and responsive service that their clients expect.
Otherwise, clients will just do it themselves—printing documents
on desktop printers, and adversely affecting corporate style,
document quality and cost-effectiveness.
The Océ Professional Printroom Program helps address the
challenges faced by print rooms by providing:• Convenient client job submission.• Delivery and status feedback tools.• An online document services catalog that facilitates ordering.• Preserve your corporate style with consistent quality.• PDF-based workflows for easy access.• Fast on-demand (re)printing.• Enhanced control over all operations.
Provide better, broader service
To become the smart added-value center your organization
demands, your print room must understand your clients’ unique
document needs, and go beyond basic printing. Océ’s Printroom
Business Scan and Printroom Assessment tools help you explore
your expansion options to become your company’s trusted center
of document expertise.
• Exceed professional print quality standards with full color,
Océ CustomTone® highlight or spot color toner, and even
MICR printing. • Provide the ability to print on a multitude of special media
and with versatile inline/online finishing.• Create personalized communications by merging documents
and transaction data. • Digitize analog documents and convert them to PDF,
MS Office® or archive.
Maximize productivity
Many print rooms are being asked to do more with less: more
complex, short-run projects, and the constant battles of
downtime and peak loads. As a result, print rooms must
constantly evaluate their processes and look for ways to
reduce preparation efforts while increasing throughput.
By using the Océ Professional Printroom Program, you can rest
assured that your print room will never be the weak link in your
organization.
• Internal and external clients can submit documents
electronically to the print room, thereby eliminating
costly upfront steps.• Automatic document enhancement and clean-up reduce
make-ready time and improve quality. • Color consistency is guaranteed—within a job, over time,
and across locations. • Finishing runs at printer-rated speed.• Océ hardware, software, and services work together seamlessly
to get critical information out in time.
Reduce costs
Print rooms are often operated on a cost-recovery basis, yet they
provide many opportunities to reduce costs in an organization.
An efficient print room can lower outsourced print volume and
save considerable costs. By combining with an EDP department,
you can rightsize your printer fleet and eliminate redundancies.
And by centralizing all printing, you can relieve your IT helpdesk
of the workload of supporting desktop printers. Understanding
the opportunities is just the beginning.
• Océ Printroom Assessment uses real-time print and copy
data to help you understand your operation and find ways
to economize. • Advanced cost calculation tools, accounting, and intelligent
job routing help you optimize your print room’s role and value.• A unified driver that connects to any brand printing
equipment eases IT efforts.• Multi-platform datastream handling and JDF-compliancy
protects and shares investments in current (third-party) devices.• More efficient use of your printer assets, eliminating
over investing.
Improve your print room performance
Assessment
CRD
Digital Printroom
Service Printroom
Convergence Printroom
Enterprise PrintroomEnterprise-wide document management
Asset unification
Portfolio extension
Digitization
Zero setting
Document and costreduction strategy
Value level
Improve print room performance step by step
The Océ Professional Printroom Program is based on a realisticphased approach; every step includes tangible and measurablebusiness-based objectives.
Assessment
We offer two options to get you off to a flying start.
Océ Printroom Business Scan, executed by a certified Océ
Account Manager, provides instant insight into your current
operations and growth opportunities. For a more in-depth
analysis of your print room, Océ consultants will perform an
Océ Printroom Assessment—a 360-degree analysis of your
print room—to help you identify your challenges and determine
the best way to face them. They can also help you uncover new
business opportunities with realistic targets that are in line with
your print room capabilities.
Digital Printroom
With a Digital Printroom, clients have access to specific
functionalities through advanced Océ printer drivers. Print room
operators edit, queue and prioritize incoming jobs for workload
control. Additional support is provided through remote access to
control your printing devices, keeping your uptime at a maximum.
In addition to printing, copying and scanning, the Digital
Printroom provides basic finishing options such as stapling and
collating. This will allow you to easily produce complex jobs
requiring tabs, covers, inserts, chapterization, etc., or even mix
color and black & white documents in a single job. And
transitioning to digital is easy when you use Océ’s range of
multifunctional, multitasking systems.
Service Printroom
The Service Printroom combines Digital Printroom functionality
with advanced job submission, convenient re-ordering, feedback,
and server-based job and queue management. With Service
Printoom, you’ll be able to control Océ and non-Océ devices,
balance workloads, and have easy access to comprehensive
print room accounting functions. And Service Printoom provides
clients with a “digital counter” at their desktops that shows all
available print room services, and allows you to offer your clients
enhanced service options, such as:• Automatic document design, make-ready and clean-up; • Scan to archive, CD or email; • Editable digital files from analog documents;• Inline/online finishing for booklet-making, punching, binding,
envelope insertion, etc.
(Financial)Management
Digital Printroom
Service Printroom
Convergence Printroom
Enterprise Printroom
Value level Clients Print room staff IT management
• Better resource utilization
• Focus on core tasks
• Utilize most economic print facilities
• Cross-brand cost allocation
• Access to advanced print facilities
• Resolution for complex jobs
• Offset-like image quality
• Unmatched productivity
• Analog-to-digital and vice versa
• Less support and maintenance
• Remote fleet monitoring and management
• Direct two-way printroom communication
• Extended document services
• Multi-device control and queue management
• Multi-brand support• Automated document
enhancement
• Dedicated printroom driver
• Central installation and maintenance
• Open architecture
• Data integrity and security
• Efficient use of manpower
• Document personalization
• Automated business document generation
• Increased strategic printroom relevance
• Off-hours equipment utilization
• Data integrity and security with host-independency
• SAP®-certified solutions
• Capitalize on business processes synergies
• Maximize asset utilization
• Fast and flexible distribution and printing
• Convenience and functionality through single printer driver
• Central multi-site management
• Flexible job load balancing, scheduling and routing
• Single point of control
• Universal enterprise-wide printer driver
Your benefits
Convergence Printroom
Convergence Printroom combines the functionality of the
Digital Printroom and Service Printroom with the addition
of your organization’s business and transaction documents.
Using Convergence Printroom, datastreams from a variety of
sources—EDP, ERP and CRM—can be handled instantaneously,
giving you the ability to combine variable data with electronic
form printing.
Convergence Printroom facilitates document customization and
personalization, and reduces your reliance on pre-printed form
stocks. You can also choose to add MICR, Océ CustomTone®
highlight or spot color toner, and full variable data color
printing—abilities that help transaction and commercial
documents stand out, differentiate you from your competitors
and compel your customers to respond.
Océ systems provide the document security and integrity that
are especially crucial to transaction documents. You can track
documents, monitor devices, and ensure output integrity,
helping you maintain tight control over every job, including
the reprinting of lost or damaged documents. And innovative
Océ software seamlessly integrates with ERP software such as
SAP®, enabling full-function input and output management.
Enterprise Printroom
Océ optimizes the use of all of your Enterprise Printrooms by
enabling you to easily connect and control multiple print rooms,
no matter where they are. Local, national and international
print rooms are connected by a universal printer driver that
facilitates intelligent routing, authorized print room access, and
enterprise-wide accounting for all networked printing systems.
And Enterprise Printroom provides job scheduling and
distribution across locations so that documents can be initiated
in one location and printed halfway around the world.
References
Many of Océ’s successful clients are taking advantage of the
Océ Professional Printroom Program, operating more efficiently
and effectively, reducing costs, and providing value-added service
to their companies and clients: • Digital Printroom: Hotelplan (Switzerland),
Napier University (United Kingdom).• Service Printroom: Liverpool City Council
(United Kingdom), Ballast Nedam (The Netherlands).• Convergence Printroom: Miele (Germany), Shepway District
Council (United Kingdom).• Enterprise Printroom: Ford Motor Company
(United Kingdom), Boeing (USA).
Improve your print room performance
Océ North America, Inc.Océ Imagistics, Inc.100 Oakview Drive
Trumbull, CT 06611
1-800-523-5444
www.oceusa.com
email: oceimagistics@oce.com
Océ is a leading supplier of digital document management and delivery technology. The company’s solutions are based on Océ’sadvanced software applications that deliver documents and data over internal networks and the Internet to printing devices andarchives—locally and around the world. Supporting the workflow solutions are Océ digital printers and scanners, considered themost reliable and productive in the world. Océ also offers a wide range of consulting and outsourcing solutions.
ES-OI-1012
BR 50214ES-2/06 SLS/AV
Océ-Canada Inc.4711 Yonge Street, Suite 1100
Toronto, Ontario, M2N 6K8
Canada
1-800-668-1945
Fax 1-416-224-5778
email: info@oce.ca
Océ Mexico S.A. de C.V.Ave. Pol. Paseo de la Reforma
No. 1236 Piso 4
Col. Sante Fe
Delegación Cuajimalpa
México, D.F. 05348
México
52-55-5089-8700
Printing forProfessionals
© 2006 Océ.Illustrations and specifications do not necessarily apply to products and services offered in each local market. Technical specifications
are subject to change without prior notice. Océ and Océ CustomTone are registered trademarks of Océ-Technologies B.V.
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