november 17, 2010 annual meeting

Indian Brook Condominiums

November 17, 2010

www.indianbrookcondos.com

Annual Meeting

Agenda1. Welcome and Call to Order

2. Volunteer Committees

3. 2010 Key Accomplishments

4. Landscaping

5. 2011 Operating Budget and Capital Projects

6. New Board and Election if Necessary

7. Questions and Open Discussion

8. AdjournmentRJ

Volunteer Committees

Indian Brook Board of Trustees

Scott Cellupica, Treasurer*Deb Foley, Chair*Roland Janbergs, President, Webmaster, BabblerFlossie O’Donnell, BabblerKerry Reisner, SecretaryAlison Sholock, Landscape Committee Liaison*Lily Zhan, Street Captain Liaison*

*Term expires 11/17/10RJ

Lynne Janbergs, ChairpersonPat BarattaAndrea ManterMary McKeonKerry Reisner*Alison Sholock, Liaison to the BoardLily Zhan*

Landscape Committee

Volunteer Committees

*Joining 11/17/10RJ

Volunteer CommitteesRules and Responsibilities Subcommittee

Scott CellupicaVivian CicutoDeb FoleyDavid GoolgasianRoland Janbergs

RJ

Erica LavinFlossie O’DonnellKerry ReisnerAlison SholockEllen Weinraub

Pat BarattaHelen BarattaKate Taylor

Welcome Committee

Volunteer Committees

RJ

Flossie O’Donnell, ad hocElisa BusaKaren ChiarelliRobin Ravech

Land Use Committee (New 2011)

Street Captains―Our Eyes and Ears

Birchwood Vivian Cicuto

Doyle Lily Zhan

LemanDick Ernst

Lilac Linda Cantilini

Rosewood Pat Baratta

Turnbridge Mary Levey

Weybridge Scott Cellupica

Volunteer Committees

RJ

2010 Key Accomplishments

Successful first year with new vendors• Salisbury Management, Inc.; 6-month review• Rosado and Sons, Inc. (landscaping)• Maximum Grounds (snow removal)

New lampposts and lanterns

Roof replacements

E-Babbler

FO

Salisbury Management, Inc.

Due diligence: 6-month review requested by Board

Discussion about roles and responsibilities to make the community a success 

Salisbury Board Unit Owners

Going well on both sides!

FO

Landscaping: 2010 Review

Rosado & Sons, Inc. first seasonBig project: old mulch removed

Last done 5+ yrs. ago

Cleaned-up islandsOvergrown ground cover removed

Irrigation improvements

LJ

Landscaping: 2010 Review

Perimeter Reclamation ProjectTrees removed from 2 groves

Loam/seed Spring 2011

Trees touching buildings prunedLandscaping Request Form

LJ

Landscaping: 2011 and Beyond

Rosado 3-year contractIrrigation moved out of landscaping budget

Rosado 1-year contract

Tree workBudget adjusted to adequately fund

needed maintenanceVendor: Bartlett Tree Experts3-year plan, including removal of hazardous and

nuisance trees20-foot pruning of all pinesInterior pruning as budget allowsLJ

Landscaping: 2011 and Beyond

Refurbishing islands and peninsula bedsStart 2011

Adjusting mix of flowers: more perennials, fewer annuals

Adding flowering shrubsCamouflaging transformersCreating privacyBeautifying frontage along Elm Street

LJ

Current Challenges

Lawsuit: RiversideHigh-level overviewConsequence

Financing and refinancing

Insurance Claim Hail damageCAU, Indian Brook Condo Trust InsurerHost of characters

FO

Roof ReplacementMay and July 2009: Indian Brook

experiences hail storm damagesRoofing contractor Flo-Dell hired

on contingencyFirst payout received May 2010Howard Shore, Public Claims Adjustor hired

on contingency7 roofs replaced June-Sept 2010 Pursuing the remaining payment

FO

So, where’s MY roof??

If more funds are received, work resumes

When? Unknown at this time

FO

2011 Operating Budget and Capital Projects

RJ

Operating Budget

RJ

Capital Projects

Maintain the value of our property

Many deferred for too long

FO

Capital Spending in 2010Perimeter reclamation project

Le, Bw, Rw, Li, TbLampposts and lanternsWalkway repairs

20+ throughout propertyDeck staining

Do, Le, WbPainting and carpentry

13-16 Bw, 1-4 and 5-8 Rw, 13-16 Li FO

Capital Projects Budgeted for 2011

STP savings and repairs

Painting, carpentry, doors (9-12 Rw, 5-8 and 9-12 Li)

Pay for completed 1-4 Tb roof

Deck staining (Bw, Li, Rw, Tb)

Mailboxes (Rw, Wb)

STP garage door

New parking mapsFO

Capital Project: STP

MA DEP mandate to tighten nitrogen limitsOn-Site Engineering hired to design solutionPlan submitted in January 2010Work to be done Summer 2012Potential cost: ~$120,000

FO

Capital Project: Painting and Carpentry

9-12 Rw, 5-8 and 9-12 LiNew door color

Sherwin Williams TBD

Repaint IB sign at entrance Incorporate new door color

FO

2011 Fees

KR

Condo Fee$282/$285/$322

Supplemental Fee $560/$566/$638for STP in 20122 equal payments due March and August 2011 or 12 monthly payments

NO CHANGE – SAME AS 2010!

New Board

4 open positions

4 volunteers needed; Alison willing to stay on

Does anyone have an interest in serving on the Board?

KR

Questions and Open Discussion

KR

Meeting Adjournment

Thank you!

KR