notice of meeting - shire of cook · 2017-02-22 · notice of bereavement: advice has been received...

AGENDA AND BUSINESS PAPERS

15, 16, 17 FEBRUARY 2016

NOTICE OF MEETING

AN ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOK will be held at

the Administration Centre, 10 Furneaux Street, Cooktown on the, 15, 16, 17 February 2016

Tuesday 16 February 2016

9.00 am. Ordinary Meeting commences – open to the public.

Timothy Cronin

Chief Executive Officer

15, 16 17 February 2016

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AGENDA CONTENTS

AGENDA CONTENTS .................................................................................................................. 1

ATTENDANCE:............................................................................................................................. 1

MEETING OPENED ...................................................................................................................... 1

APOLOGIES: ................................................................................................................................. 1

MAYORAL MINUTE .................................................................................................................... 1

NOTICE OF BEREAVEMENT: .................................................................................................... 1

CONFIRMATION OF MINUTES ................................................................................................. 1

CONFIRMATION OF MINUTES OF ORDINARY MEETING ........................................ 1

BUSINESS ARISING: ................................................................................................................... 1

DEVELOPMENT, ENVIRONMENT AND COMMUNITY ........................................................ 2

LOCAL LAWS – REVIEW OF ANTI-COMPETITIVE PROVISIONS AND

ADOPTION ............................................................................................................................... 2

APPLICATION FOR A DEVELOPMENT PERMIT - DA/3549 - FOR

RECONFIGURING A LOT (2 INTO 4 LOTS) LOCATED AT 7-9 FLINDERS

STREET, COOKTOWN (LOT 2 ON RP730047 AND LOT 8 ON C17911) .................... 11

APPLICATION FOR DEVELOPMENT PERMIT FOR RECONFIGURING A LOT

(SUBDIVISION BY LEASE) LOCATED AT 928 ENDEAVOUR VALLEY ROAD,

COOKTOWN (LOT 1 ON SP271395) .................................................................................. 30

REQUEST TO REMOVE COVENANT FROM THE TITLES DEEDS OF LOTS 3 & 4

ON PLAN RP 739947, LOCATED AT 375 AND 388 MUNGUMBY ROAD,

ROSSVILLE ,TO ALLOW THE LOTS TO BE DISPOSED OF SEPERATELY ......... 37

APPLICATION FOR A DEVELOPMENT PERMIT – DA/3539 –

RECONFIGURATION OF LOT 30 ON SP253519 LOCATED AT PENINSULA

DEVELOPMENTAL ROAD VIA LAKELAND INTO TWO (2) LOTS ......................... 41

RADF ADVISORY COMMITTEE ASSESSMENT OF FUNDING ROUND 1 –

2015/2016 ................................................................................................................................. 58

CORPORATE SERVICES ........................................................................................................... 61

FINANCE ..................................................................................................................................... 61

REVENUE AND EXPENDITURE – JANUARY 2016 ....................................................... 61

ADMINISTRATION .................................................................................................................... 70

COUNCILLOR REMUNERATION – LOCAL GOVERNMENT REMUNERATION

AND DISCIPLINE REPORT 2015 ....................................................................................... 70

WATERFRONT ADVISORY COMMITTEE MINUTES 18 JANUARY 2016 .............. 72

COMMITTEE OF THE WHOLE ................................................................................................ 75

INFORMATION........................................................................................................................... 76

INFRASTRUCTURE SERVICES ............................................................................................... 77

15, 16 17 February 2016

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INFRASTRUCTURE SERVICES REPORT – JANUARY 2016 ...................................... 77

BIOSECURITY MONTHLY REPORT – FEBRUARY 2016 ........................................... 83

DEVELOPMENT, ENVIRONMENT AND COMMUNITY ...................................................... 89

DEVELOPMENT, ENVIRONMENT AND COMMUNITY DIVISIONAL REPORT –

JANUARY 2016 ...................................................................................................................... 89

BUILDING AND DEVELOPMENT REPORT – FOR THE MONTHS OF DECEMBER

2015 AND JANUARY 2016.................................................................................................... 94

CORPORATE SERVICES ........................................................................................................... 97

FINANCE STATUS JANUARY 2016 .................................................................................. 97

SENIOR UNITS MONTHLY REPORT – JANUARY 2016 ............................................ 103

BUSINESS SERVICES (RECORDS, ADMINISTRATION & IT) REPORT –

JANUARY 2016 – FOR INFORMATION ......................................................................... 106

15, 16, 17 FEBRUARY 2016

ATTENDANCE:

The Mayor, Cr PH Scott, Councillors A Wilson, KG Price, GC Shephard, PL Johnson, R

Bowman, S Clark, Chief Executive Officer (T Cronin), Minute Officer (K Nicolaou).

MEETING OPENED

The Mayor, Cr PH Scott declared the meeting open at

APOLOGIES:

MAYORAL MINUTE

NOTICE OF BEREAVEMENT:

Advice has been received of the passing of Ronald (Ronnie) Harrigan, Dennis Diggles, and Petro

As a mark of respect one minute silence was observed.

CONFIRMATION OF MINUTES

CONFIRMATION OF MINUTES OF ORDINARY MEETING

That the minutes of the Ordinary Meeting of 19 January 2016 be confirmed subject to the

following amendments

Page/Reso # Correction

BUSINESS ARISING:

15, 16 17 February 2016

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DEVELOPMENT, ENVIRONMENT AND COMMUNITY

DEC1 LOCAL LAWS – REVIEW OF ANTI-COMPETITIVE PROVISIONS

AND ADOPTION

Report No.D16/1568 from Director Development, Environment and Community

Précis

1. At the Council meeting in August 2015, Council adopted the Local Law making process outlined

in the report to Council and proposed to adopt the Model Local Laws and Subordinate Local

Laws subject to a review of anti-competitive provisions in the proposed local laws.

2. This report outlines the anti-competitive provisions that were identified. Of those anti-

competitive provisions that were identified, no significant impacts on businesses were found.

The local laws may be adopted by Council without further review.

Background/History

3. The 5 model local laws to be adopted are the model local laws designed by the State Government.

4. Non-statutory public consultation was undertaken in November 2014 for community feedback.

5. The information was provided to external legal advisors who have drafted the subordinate local

laws in accordance with the legislative requirements and Council officer’s instructions.

6. On August 2015, Council adopted the local law making process, and proposed to adopt the draft

model local laws.

7. The remaining steps in the process for making local laws are as follows:

I. A review of anti-competitive provisions;

II. Council’s resolution to adopt the new local laws;

III. Gazettal Notice of the making of the new local laws;

IV. Copies to the Minister of Gazettal Notices and local laws; and

V. Update Council’s Local Law Register.

Anti-Competitive Provisions

8. Regulation 15 of the Local Government Regulation 2012 (“Regulation”) requires Council to

undertake a review of its local laws regarding anti-competitive provisions in accordance with the

“National Competition Policy – Guidelines for Conducting Reviews on Anti-Competitive

Provisions in Local Laws – Version 1”, (“Guidelines”).

9. An anti-competitive provision in a local law (“anti-competitive provision”) means a provision

that a regulation identifies as creating barriers to –

I. Entry to a market; or

15, 16 17 February 2016

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II. Competition within a market.1

10. The process for undertaking a review of anti-competitive provisions in a local law is set out in the

Guidelines as follows —

11. The following local laws have been identified as containing provisions that could be seen as

creating a barrier to business in entering the market, or restricting competition in the market, and

none of the exclusions apply:

I. Local Law No.1 (Administration) —

a. Section 6 – Offence to undertake local law prescribed activity without approval;

b. Subordinate Local Law No.1 (Administration), Schedule 7 – Alteration or improvement

of local government controlled areas and roads;

1 Local Government Act 2009 (Qld), Schedule 4 - Dictionary

15, 16 17 February 2016

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c. Subordinate Local Law No.1 (Administration), Schedule 8 — Commercial use of Local

Government Controlled Areas and Roads;

d. Subordinate Local Law No.1 (Administration), Schedule 18 — Operation of Temporary

Entertainment Events;

e. Subordinate Local Law No.1 (Administration), Schedule 23 — Holding Public Place

Activities prescribed by subordinate local law;

f. Subordinate Local Law No.1 (Administration), Schedule 25 — Bringing or Driving

Motor Vehicles onto a Park or Reserve;

II. Local Law No.4 (local Government Controlled Areas, Facilities and Roads) —

a. Subordinate Local Law No.4 (local Government Controlled Areas, Facilities and Roads)

Schedule 2, 3(b) —Using a jetty for a commercial activity without a permit;

b. Subordinate Local Law No.4 (local Government Controlled Areas, Facilities and Roads)

Schedule 2, 3(d) — Delivering fuel on a Jetty without a permit.

III. Local Law No.5 (Parking)

a. Section 7 – Parking contrary to a parking restriction

b. Section 8 — Commercial vehicle identification labels.

12. Considering the extent of the provisions in accordance with the Guidelines and the impact on

businesses within Council’s local government area, no significant impacts to business were

identified.

Regulation of Waste Management

13. It has been identified that there will be a need to make a local law enabling Council to continue to

manage waste. A number of provisions in the Environmental Protection Regulation 2008 will

expire on 1 September 2016. These provisions relate to the management of waste within the local

government area and activities at waste facilities.

14. It is intended to deal with this issue separately during 2016, so as to not delay the making of the

current proposed local laws.

Amendments

15. On October 2015 Council resolved to allow the CEO to make minor amendments, variations and

corrections as deemed necessary.

16. Variations to the local laws have occurred as follows:

I. Subordinate Local Law No.3 (Community and Environment Management)— Schedule 3,

Specify the material that may be burnt on regulated fires within the local government area

must be wood and wood products, and further specifying the location a fire may be lit;

15, 16 17 February 2016

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II. Subordinate Local Law No.1 (Administration) 2016 —

(a) Schedule 6 – making a School Fete a prescribed Activity;

(b) Schedule 10— exempting a number of signs from requiring an approval;

(c) Further specifying the requirements of an A Frame Sign;

(d) Schedule 18 — exempting events that occur in an urban area with less than

200 people from obtaining an approval;

(e) Schedule 23— exempting certain fundraising events from obtaining an

approval; and

III. Typographical corrections to the local laws as required.

Options

17. Take no action.

18. Adopt the model Local Laws and Subordinate Local Laws listed in Attachment 1 and 2 and

repeal the local laws and subordinate local laws listed in Attachments 3 and 4.

Link to Corporate Plan

19. Strategic Direction:

“Natural Environment, Environmental Health Services and Sustainable Development

4.2.1 Undertaking the management and provision of the following, to a standard that ensures

legislative compliance:

b) Effective and appropriate local laws and their enforcement

c) Animal control in all townships and localities.

d) Environmental health initiatives and services”

Consultation

20. Public Consultation—Notice was given for 28 day public consultation period, November 2014, to

enable proper consideration and inclusion of improvements and adjustments.

21. External – Legal Advice from Preston Law

22. Internal – Relevant staff.

Legal implications (Statutory, basis, legal risk)

23. If the project is not completed is that Council will continue to have outdated local laws that must

be reviewed under the Local Government Act 2009.

24. The validity of the local laws is subject to complying with the local law making process as

adopted by Council and in accordance with Chapter 3 Part 1 Division 2 of the Local Government

Act 2009.

25. If the caretaker period for Cook Shire Council is in effect when this report is considered, the

caretaker period arrangements in Chapter 3 Part 5 of the Local Government Act 2009 do not apply

to this decision.

15, 16 17 February 2016

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26. The caretaker period arrangements prohibit Council from making a “major policy decision”.2 A

“major policy decision” is defined in schedule 4 of the Local Government Act 2009 as follows:-

“major policy decision, for a local government, means a decision—

(a) about the appointment of a chief executive officer of the local government; or

(b) about the remuneration of the chief executive officer of the local government; or

(c) to terminate the employment of the chief executive officer of the local government; or

(d) to enter into a contract the total value of which is more than the greater of the

following—

(i) $200,000; (ii) 1% of the local government's net rate and utility charges as stated in the local

government's audited financial statements included in the local government's

most recently adopted annual report.”

27. The decision to adopt the local laws is not a “major policy decision”. The Local Government Act

2009 does not impose any restrictions on a Council in caretaker mode resolving to adopt local

28. The relevant legislative requirements are as follows:

I. Local Government Act 2009, section 29 (Local Law Making Process)

II. Local Government Act 2009, section 121(1) (Removal of unsound decisions)

III. Local Government Act 2009, section 38 (Anti-competitive provisions)

IV. Local Government Act 2009, section 257 (Delegation of local government powers)

V. Local Government Regulation 2012, section 14 (Local Law Register – Act, s31)

VI. Local Government Regulation 2012, section 15 (Anti-competitive provisions and review

procedures)

VII. National Competition Policy – Guidelines for conducting and reviews of anti-competitive

provisions in local laws- Version 1 2013

VIII. Local Government Act 2009, chapter 3, part 5 (Caretaker Period Arrangements).

Policy Implications

29. The adoption of model local laws and the making of subordinate local laws are in accordance

with the principles of the Local Government.

30. The adoption of the local laws will amend Council policies and procedures as outlined in the local

31. The local laws will be consolidated into 5 local laws and 5 subordinate local laws. Public

notification is required once the local laws are adopted.

32. Public consultation regarding the procedural and policy changes is recommended.

Financial and Resources implications

33. [insert]

2 See section 90B of the LGA

15, 16 17 February 2016

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Recommendation

34. It is recommended that Council:-

I. Adopt the Model Local Laws and Subordinate Local Laws listed in Attachment 1 and 2

and repeal the local laws and subordinate local laws listed in Attachments 3 and 4; and

II. Note that the following Local Laws contain anti-competitive provisions that do not have a

significant impact on businesses within Councils local government area:

(a) Local Law No.1 (Administration) and Subordinate Local Law No.1

(Administration),

(b) Local Law No.4 (Local Government Controlled Areas, Facilities and Roads) and

Subordinate Local Law No.4 (local Government Controlled Areas, Facilities and

Roads;

(c) Local Law No.5 (Parking) and Subordinate Local Law No.5 (Parking)

Attachment 1

Local Laws to Adopt

(i) Model Local Law No. 1 (Administration) 2010 to be known as Local Law No. 1 (Administration)

(ii) Model Local Law No. 2 (Animal Management) 2010 to be known as Local Law No. 2 (Animal

Management) 2016;

(iii) Model Local Law No. 3 (Community Environment Management) 2010 to be known as Local Law

No. 3 (Community Environmental Management) 2016;

(iv) Model Local Law No. 4 (Local Government Controlled Areas, Facilities and Roads) 2010 to be

known as Local Law No. 4 (Local Government Controlled Areas, Facilities and Roads) 2016;

(v) Model Local Law No. 5 (Parking) 2010 to be known as Local Law No. 5 (Parking) 2016.

15, 16 17 February 2016

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Attachment 2

Subordinate Local Laws to adopt

(i) Subordinate Local Law No. 1 (Administration) 2016;

(ii) Subordinate Local Law No. 2 (Animal Management) 2016;

(iii) Subordinate Local Law No. 3 (Community Environmental Management) 2016;

(iv) Subordinate Local Law No. 4 (Local Government Controlled Areas, Facilities and Roads) 2016;

(v) Subordinate Local Law No. 5 (Parking) 2016.

15, 16 17 February 2016

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Attachment 3

Local Laws Repealed

(i) Local Law No. 1 (Administration);

(ii) Local Law No. 2 (Libraries);

(iii) Local Law No. 3 (Temporary Homes);

(iv) Local Law No. 4 (Commercial Recreational Activities);

(v) Local Law No. 5 (Control of Nuisances);

(vi) Local Law No. 6 (Keeping and Control of Animals) 2008;

(vii) Local Law No. 7 (Foreshores);

(viii) Local Law No. 8 (Extractive Industries);

(ix) Local Law No. 9 (Entertainment Venues);

(x) Local Law No. 10 (Jetties, Barge Loading Ramps and Boat Ramps);

(xi) Local Law No. 11 (Control of Advertisement);

(xii) Local Law No. 12 (Parks and Reserves);

(xiii) Local Law No. 13 (Rental Accommodation with Shared Facilities);

(xiv) Local Law No. 14 (Control of Pests);

(xv) Local Law No. 15 (Impounding of Animals);

(xvi) Local Law No. 17 (Public Conveniences);

(xvii) Local Law No. 18 (Gates and Grids);

(xviii) Local Law No. 19 (Waste Management);

(xix) Local Law No. 20 (Domestic Water Carriers);

(xx) Local Law No. 21 (Meetings);

(xxi) Local Law No. 22 (Caravan Parks and Camping);

(xxii) Local Law No. 23 (Cemeteries) 2001;

(xxiii) Local Law No. 24 (Commercial Use of Roads) 2001;

(xxiv) Local Law No. 25 (Roads) 2001

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Attachment 4

Subordinate Local Laws Repealed

(i) Subordinate Local Law No. 2 (Libraries) 2001;

(ii) Subordinate Local Law No. 3 (Temporary Homes) 2001;

(iii) Subordinate Local Law No. 4 (Commercial Recreational Activities) 2001;

(iv) Subordinate Local Law No. 5 (Control of Nuisances) 2001;

(v) Subordinate Local Law No. 6 (Keeping and Control of Animals) 2008;

(vi) Subordinate Local Law No. 8 (Extractive Industries) 2001;

(vii) Subordinate Local Law No. 9 (Entertainment Venues) 2001;

(viii) Subordinate Local Law No. 11 (Control of Advertisement) 2001;

(ix) Subordinate Local Law No. 12 (Parks and Reserves) 2001;

(x) Subordinate Local Law No. 13 (Rental Accommodation with Shared Facilities) 2001;

(xi) Subordinate Local Law No. 15 (Impounding of Animals) 2001;

(xii) Subordinate Local Law No. 18 (Gates and Grids) 2001;

(xiii) Subordinate Local Law No. 20 (Domestic Water Carriers) 2001;

(xiv) Subordinate Local Law No. 21 (Meetings) 2001;

(xv) Subordinate Local Law No. 22 (Caravan Parks and Camping);

(xvi) Subordinate Local Law No. 23 (Cemeteries) 2001;

(xvii) Subordinate Local Law No. 24 (Commercial Use of Roads) 2001;

(xviii) Subordinate Local Law No. 25 (Roads) 2001.

15, 16 17 February 2016

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DEC2 APPLICATION FOR A DEVELOPMENT PERMIT - DA/3549 - FOR

RECONFIGURING A LOT (2 INTO 4 LOTS) LOCATED AT 7-9

FLINDERS STREET, COOKTOWN (LOT 2 ON RP730047 AND LOT 8

ON C17911)

Report No.D16/1647 from Council Planning Consultants Reel Planning

Applicant: Estuary Cove Partnerships

c/- U&I Town Plan

PO Box 426

COOKTOWN Qld 4895

Owner: Thomas Stevens

Stephen John Wooten O’Reilly

Timothy John Kempton

David Kempton

Location: 7-9 Flinders Street, Cooktown, Qld 4895.

RPD: Lot 2 on RP730047 & Lot 8 on C17911

Area: 3,015m2

Zone: Low Density Residential

Proposed Use: Development Permit for Reconfiguring a Lot (2 into 4 lots)

Referral Agencies: Nil

Report

The Application was submitted to Council under the current IPA Planning Scheme for the issue

of a Development Permit for Reconfiguring a Lot creating two additional lots. Council

determined that an information request would not be required so the application entered the

decision making period upon being determined properly made on 17 December 2015. The

decision making period was extended until 19 February 2016.

Proposal

The application is for a Development Permit for Reconfiguring a Lot (2 into 4 Lots) to create

two additional allotments. Proposed lots 1 and 2 are each 905 m2

and have frontage to the

Flinders Street road reserve, while proposed lots 3 and 4 are each 602m2 and are rear allotments.

Access to proposed Lots 1, 2 and 3 is via a driveway entering the site at the south eastern corner.

Access to proposed lot 4 is via a driveway along the northern boundary. Easements are required

for proposed lots 1, 3 and 4.

15, 16 17 February 2016

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The parent parcels are 1,012m2 and 2,003m

2 and have frontage to Flinders Street which runs

parallel to Charlotte Street. The site slopes steeply from the Flinders Street frontage, although

some earthworks have historically taken place on the land to create a flat building pad. Building

envelopes are proposed on each of the lots.

Figure 1: Proposal Plan

The Site

The site consists of two lots with a total area of 3,015m2 and is regular in shape (see figure 2

below). It has frontage to Flinders Street of approximately 60m and slopes steeply from the street

frontage down to the rear (west). The site is vacant, vegetated in parts and has been subject to

earthworks in the past to form a level bench for a house. An existing driveway along the northern

boundary provides access to the neighbouring site to the north. A driveway also exists along the

southern boundary which historically provided access to the level house pad.

15, 16 17 February 2016

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The site adjoins the Seaview Motel to the west, but otherwise is surrounded by low density

residential uses.

Figure 2: Site and Surrounds

Background

This application seeks to reinstate an approval issued Council on 18 November 2010 under the

superseded planning scheme. That approval has since lapsed and the new proposal seeks to

reinstate the same subdivision plan.

Town Planning Considerations

1. Statutory

The subject lot is zoned Low Density Residential under Cook Shire Council’s IPA Planning

Scheme. The Reconfiguring a Lot Application is Code Assessable, which means it must comply

with the relevant planning scheme codes including (in this case):

o Low Density Residential Zone Code;

o Reconfiguring A Lot Code

o Works Services & Infrastructure Code; and

o Natural Hazards Code

2. Codes

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(i) Low Density Residential Zone Code

The overall outcomes of the Low Density Residential Zone Code are:

o Residential neighbourhoods are low density in scale and design and provide a pleasant

living environment with a high standard of amenity;

o Residential neighbourhoods are located close to services and community facilities and

provide an appropriate level of infrastructure; and

o Non-residential development which supports the immediate community is located and

designed to maintain the amenity of adjoining residential development.

Response

The proposal is considered to demonstrate compliance with these overall outcomes:

The proposed subdivision results in lots of sufficient size to accommodate a house while

maintaining the low density environment and standard of amenity.

The land is close to services and community facilities in the heart of Cooktown and

connections to reticulated infrastructure is available; and

While no buildings are proposed as part of the application, the likely outcome is a single

house on each allotment.

An assessment of the proposal against the Performance Criteria of the Low Density Residential

Zone Code is provided below:

Performance Criteria Proposal Compliance

Land Use

PC 1 Land use is low density in nature and

dominated by single residential dwelling

houses. Non-residential uses occur that:

Support the convenience needs of the

immediate neighbourhood, rather than

that of the wider community;

Do not generate high levels of non-

local through traffic;

Are easily accessed by the local

population;

Have primary access to a sealed road

with a minimum reserve width of 20

m; and

Are designed and located so as not to

impact on the residential amenity of

the area.

No buildings are proposed as part of this

application however it is noted that the likely

outcome to be facilitated by the proposed

subdivision is 4 houses.

Scale and Density

PC 2 The scale and height of buildings is

consistent with the low density residential

neighbourhood and will generally have the

appearance and bulk

application

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Amenity and Setbacks

PC 3 High standards of residential amenity

and landscaping are maintained and new

buildings are setback from boundaries so as

to minimise adverse impacts on adjoining

properties and the streetscape

No buildings are proposed however the

proposed building envelopes comply with the

setbacks sought by the associated acceptable

solution.

Design

PC 4 Buildings and structures are designed

Provide a high level of visual appeal;

Be in keeping with the predominant

character of the area;

Ensure that walls facing the street

frontage are articulated and

punctuated by windows and doors

(i.e. long expanses of blank and/or flat

walls are unacceptable);

Ensure that the street frontage and

internal car parking areas are well

capable of surveillance from dwelling

unit(s) located on the site.

application.

PC 5 Effective landscaping is employed to

provide an attractive presentation to the

street.

Landscaping would normally be provided in

association with building work on site, which

is not something proposed as part of this

application.

PC 6 Safe and efficient vehicle movements

are facilitated.

All lots have access to Flinders Street via one

of two existing driveways. This is discussed

later in this report.

PC 7 Waste material is stored so as not to

be unsightly and so as to be conveniently

collected.

No building work is proposed as part of this

application.

Acid Sulfate Soils

PC 8 Natural or built environments and

human health are not harmed by the

production of acid leachate resulting from

disturbance of potential and/or actual acid

sulfate soil by:

Avoiding disturbance of such areas;

Treating and managing the

disturbance to minimise the volume of

acidic leachate within manageable

levels, and

Treating and managing surface and

The proposal does not affect any land at or

below 5m AHD so will not have any effect

on Acid Sulfate Soils.

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groundwater flows from areas of acid

sulfate soils to minimise

environmental harm.

Clearing of Vegetation at Old Dam Site in Cooktown

PC 9 Clearing of vegetation on any lot

forming part of the Old Dam Site in

Cooktown is limited to the practical

minimum required to construct a single house

and ancillary structures and access thereto.

The site does not include the Old Dam Site.

Pest Management

PC 10 Movement of State Declared or

environmental pest plants and pest animals is

prevented by:

Not introducing any new declared or

environmental pest plants or animals

on to the property; and

Not allowing seed or plant parts of

declared or environmental pest plants

to leave the property.

The applicant will be conditioned (as part of

this application or a later application for

building or operational work) so not to

introduce any state declared or environmental

pest plants or animals.

(ii) Reconfiguring a Lot Code

The overall outcomes of the Reconfiguring a Lot code seek to achieve the following:

o New lots are to be suitable for their intended use and appropriately designed and sited

given the local landscape and topography;

o The layout represents an efficient use of the land;

o Suitable areas of public open space are provided;

o There is no impact on the Shire’s water resources;

o GQAL is not compromised ; and

o The road design provides for the convenient and safe movement of people and vehicles.

Response

The proposal is considered to generally comply with these overall outcomes:

The future location of a house has been determined via the identification of building

envelopes which ensures they will be appropriately sited having regard to the landscape

and topography of the site;

The layout of the proposed allotments is reasonably efficient;

A subdivision of this size does not warrant provision of public open space;

The subdivision is unlikely to result in an impact to the Shire’s water resources;

The land is not identified as GQAL; and

The applicant has submitted an engineering report supporting the proposed driveways.

An assessment of the proposal against the Performance Criteria of the Reconfiguring a Lot Code

is provided below:

15, 16 17 February 2016

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Land Configuration

PC 1 Lots have adequate area and

appropriate dimensions for their intended use

and good quality agricultural land is not lost

to production through its fragmentation into

economically unviable units, unless over-

riding public benefit can be demonstrated.

The associated acceptable solution seeks that

lots in the Low Density Residential Zone

have a minimum lot size of 800m2,

excluding the access handle (in the case of

rear allotments. Proposed lots 1 and 2 meet

the minimum lot size however lots 3 and 4

are less than 800m2 therefore the

Performance Criteria is relevant.

The land is not identified as GQAL, so the

major consideration is whether the lots have

adequate area and appropriate dimensions

for their intended use (in this case, likely to

be a house). It is noted that while parts of the

land are steeply sloping, the proposed lots

are rectangular and building envelopes have

been provided in the flatter sections of the

lot. The building envelopes also meet the

building setback requirements of the Low

Density Residential Zone Code. On this

basis it is considered that the proposed lot

sizes are appropriate and comply with the

performance criteria.

Subdivision Design

PC 2 Subdivision design:

Provides each lot with practical access

to the public road system;

Minimises strip development;

Provides for safe and efficient traffic

movements; and

Does not compromise the long term

potential for further higher density

subdivision in the Cooktown locality.

Each of the lots obtains vehicular access via

driveways to Flinders Street. This is

discussed later in this report.

PC 3 Noise amelioration features are

incorporated in the development to mitigate

impacts from road networks and such noise

amelioration features are designed to

minimise adverse impacts on visual amenity.

Noise amelioration features are not

warranted on a subdivision of this size

where the likely development outcome is 4

houses.

PC 4 Rear lots only occur in exceptional

circumstances where justified by the need to

protect amenity or where the site’s physical

characteristics make this form of subdivision

more practical.

The topography of this site, street frontage

and the previously created housing pads in

the middle of the site mean that rear lots are

the most appropriate form of development.

15, 16 17 February 2016

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PC 5 Secure access of adequate width and

standard to accommodate emergency vehicles

is provided to all rear lots.

Access to the rear allotments are protected

via access easements with a minimum width

of 4m which complies with the associated

acceptable solution.

PC 6 The access handle to rear lots is

located and constructed to:

Minimise impacts on adjoining

properties;

Allow all weather practical access;

Prevent erosion and sedimentation

due to vehicle movements;

Minimise generation of dust; and

Prevent stormwater drainage

problems.

Access to the proposed rear allotments is

secured via an access easements over

driveways running along the northern and

southern boundaries. The driveways will be

sealed to prevent amenity impacts on

neighbouring dwellings including that from

erosion, dust or stormwater,

Duck Farm Sub-Artesian Area

PC 7 Reconfiguring a lot(s) must not create

the potential for adverse impacts on the

capacity or water quality of the Duck Farm

Sub-Artesian Area by reason of:

Additional groundwater extraction; or

Infiltration of sewerage effluent or

other contaminants.

The site is not located in proximity to the

Duck Farm Sub-Artesian Area

Public Open Space

PC 8 Public open space for recreation

purposes is provided in a manner which:

Meets the recreation and leisure needs

of the community;

Is not subject to constraints such as

inundation or excessive slope which

would reduce its usefulness;

Has a functional shape;

Connects with existing public open

space or natural areas where feasible;

Is readily and safely accessible by

vehicles, cyclists and pedestrians; and

Conserves and takes advantage of

significant landmarks and natural

vegetation.

The provision of public open space is not

warranted by a subdivision of this size.

Erosion Prone Land

PC 9 In an Erosion Prone Area,

reconfiguration does not give rise to adverse

impacts on habitat, soil cover or water

quality, or lead to significant threats to public

safety, infrastructure integrity or the

The land is not identified as an erosion

prone area

15, 16 17 February 2016

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economic value of the Erosion Prone Area.

Acid Sulfate Soils

PC 10 Natural or built environments and

human health are not harmed by the

production of acid leachate resulting from

disturbance of potential and/or actual acid

sulfate soil by:

Not reconfiguring lots in such areas;

Treating and managing the

disturbance to minimise the volume of

acidic leachate within manageable

levels; and

Treating and managing surface and

groundwater flows to minimise

environmental harm.

The proposal does not affect any land at or

below 5m AHD so will not have any effect

on Acid Sulfate Soils.

Watercourse Protection

PC 11 Where reconfiguration involves land

adjacent to or including a wetland and/or

watercourses identified on the Watercourses

and Wetlands maps, there are no significant

adverse effects on:

Water quality;

Ecological and biodiversity values; or

Landscape quality.

The land is not adjacent to a mapped

wetland and/or watercourse

Protection of Extractive Resources

PC 12 Reconfiguration does not lead to land

use conflict that could compromise the

operation of extractive resource deposits

within the Shire.

The site is not adjacent to or in proximity to

an existing or potential extractive industry.

(iii) Works, Services and Infrastructure Code

This code seeks to ensure infrastructure is designed and constructed to a suitable standard and

that works, services and infrastructure do not cause environmental degradation or increase the

risk of natural hazards.

Specific performance criteria within this code of relevance to this application include:

PC1 requires the site be connected to Council’s reticulated water supply system, which is

proposed as part of this application.

PC3 requires the site be connected to Council’s reticulated sewerage network, which is

proposed as part of this application.

PC5 requires that stormwater drainage be managed so not to cause any impacts on

surrounding land. This can be conditioned as part of any decision.

15, 16 17 February 2016

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PC6 requires that land is provided with a suitable electricity supply. Provision of

evidence can be conditioned as part of any decision.

PC8 deals with upgrading the road frontage and access. A condition of approval can be

included to ensure that the frontage and access meet current standards.

PC11 to PC14 relate to filling and excavation, however it is understood that no

significant filling or excavation is required to facilitate the subdivision.

(iv) Natural Hazards Code

The overall outcomes for the Natural Hazards Code seeks to ensure that development is

compatible with natural hazards in affected areas of the shire, with impacts on existing

developed areas to be minimised and ensuring that development does not materially increase the

extent or the severity of natural hazards. In this case the primary hazard is from landslide, noting

that parts of the site are over 15% in slope. In this case the site has been previously ‘benched’ so

relatively flat building pads are available. The applicant has submitted information from PDR

Engineers which includes concept drawings of the driveways and it is understood that minimal

earthworks are associated with their construction.

3. Referral Agencies

There were no referral agencies triggered by this application.

4. Public Notification

Public notification was not required for this application as it is code assessable and no informal

objections were received by Council.

5. Discussion

Lot Size

As stated in response to the Reconfiguring a Lot Code, two of the proposed allotments do not

meet the minimum lot size. It is nevertheless noted that building envelopes have been proposed

over all allotments demonstrating how a house can be constructed while complying with the

minimum setback requirements under the Low Density Residential Zone. While the eastern most

lots are larger than the minimum lot size, they also contain driveways that provide access to the

westernmost allotments. It is considered that the proposed allotment layout responds to the

topography and access challenges of the site and is an efficient use of the land.

Access Driveways

Access to proposed lots 1, 2 and 4 is via a driveway that enters the site in the south eastern

corner within proposed lot 2. Easement A is shown providing access along the southern

boundary to proposed lot 4 (across proposed lot 2). Easement B is shown providing access along

the northern boundary to proposed Lot 3 (across proposed lot 1). While Easement B traverses

proposed Lot 1, the topography means that access to this lot is instead proposed via the southern

driveway. The proposal plans did not show an easement over this section of driveway however it

can be conditioned as part of any decision.

15, 16 17 February 2016

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6. Recommendation

That the application by Estuary Cove Partnerships C/o U&I Town Plan for the Reconfiguration

of Lot 2 on RP730047 and Lot 8 on Plan C17911 into four (4) lots be approved, subject to the

following conditions:

Assessment Manger (Council) Conditions

Approved Plan

1) The development must be carried out generally in accordance with the following proposal

plans (refer Appendix A) except for any modifications required to comply with the

conditions of this approval:

32692/001C – Building Envelope Plan of Proposed Lots 1-4, Prepared by Brazier

Motti, Dated 7 October 2010.

10705 – SK1 Revision C, prepared by PDR Engineers, Dated 5 October 2010.

Building Envelopes/Siting Requirements

2) The building envelopes identified on the proposal plan are to be included on the final

plan of survey. Houses and associated operational works (excluding access) must be

confined to these building envelopes.

Access

3) Access to all proposed lots must be in generally accordance with the Engineering Plan

10705 – SK1 Revision C dated June 2009 prepared by PDR Engineers.

4) Prior to the sealing of the survey plan, an easement must be created over the driveway

shown on Plan 10705 – SK1 Revision C dated June 2009 prepared by PDR Engineers

providing access from Flinders Street to the southern boundary of Lot 1. This easement is

in addition to Easements A and B shown on the approved plans and is to be in favour of

proposed Lot 1 for access purposes.

5) Access for all proposed lots from the property boundary to the road pavement, must be

sealed with either bitumen or concrete and constructed in accordance with the FNQROC

Manual, drawing S1105 and incorporate necessary ancillary drainage. Engineering plans

must be submitted for approval by Council’s Director Engineering Services as part of an

Operational Works application prior to works commencing.

Services

6) The approved lots shall be connected to Council’s reticulated water supply in accordance

with Council’s Development Standards and to the satisfaction of the Council’s Director

Engineering Services prior to the signing and sealing of the Survey Plan.

15, 16 17 February 2016

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7) The approved lots shall be connected to Council’s reticulated sewerage system in

accordance with Council’s Development Standards and to the satisfaction of the

Council’s Director Engineering Services prior to the endorsement of the Survey Plan.

8) Any sewerage and water main extensions or upgrades must be designed and constructed

in accordance with the FNQROC Manual requirements at full cost to the applicant.

Engineering Plans must be submitted for approval by Council’s Director Engineering

Services as part of an Operational Works application prior to works commencing.

Internal Driveway

9) Construction of internal driveways is to be to the requirements of the FNQROC Manual

except for the gradient of the existing sealed driveway giving access to proposed lot 3

which is acceptable. Engineering drainage must be submitted for approval by Council’s

Director Engineering Services prior to works commencing.

Easement Arrangements

10) All necessary easements required from this reconfiguration, including access, water

connection, sewer connection and stormwater drainage must be designed and

documented at the applicants cost prior to the signing and sealing of survey.

Operational Works

11) Prior to the commencement of construction of external works, an application must be

submitted for a development permit for Operational Works for the following:

Accesses including ancillary stormwater drainage;

Erosion and sediment control plan for access works; and

Any water or sewer main extensions.

This application will need to include plans prepared by a Registered Professional Engineer

Queensland in accordance with the FNQROC Manual that are to the satisfaction of Council’s

Director Engineering Services.

Council will require that one (1) copy of the design drawings be submitted to Council for

preliminary assessment. Three (3) copies of the final design are to be submitted to Council

for approval prior to the commencement of the works. On completion of the works, the

Council shall require a Certificate of Completion from a Registered Professional Engineer

and a set of as constructed plans must be deposited at Council’s office.

Electricity Supply

12) Each proposed lot must be connected to the reticulated electricity supply. A Certificate of

Electricity Supply from Ergon Energy must be provided to Council by the applicant, prior

to Council endorsement of the Plan of Survey.

15, 16 17 February 2016

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Telecommunication Supply

13) Evidence from the relevant telecommunication service provider that the

telecommunications services can be made available to the proposed lots must be

submitted to Council prior to the signing and sealing of the Survey Plan.

Lawful Point of Discharge

14) The applicant/owner must ensure that the flow of all external stormwater from the

property is directed to a lawful point of discharge such that it does not adversely affect

surrounding properties or properties downstream from the development, all to the

requirements and satisfaction of Council’s Director Engineering Services.

In particular, new lots shall be drained to the road frontages, drainage easements or

drainage reserve and discharged to the existing drainage system.

Submit to Council, written agreement from the owners of downstream properties for the

discharge of stormwater from the site through the affected properties to a lawful point of

discharge.

Public Utilities

15) The developer is responsible for the cost of any alteration to public utilities as a result of

complying with conditions of this approval.

16) Utilities design must be in accordance with the FNQROC Development Manual D8

Operational Works Design Guidelines “Utilities”.

Compliance

17) All relevant conditions of this development permit are to be complied with prior to the

Plan of Survey being submitted to Council for signing and sealing.

Outstanding Charges

18) All rates, service charge, interest and other charges levied on the land must be paid prior

to council endorsement of the Plan of Survey.

Infrastructure Charges

19) Infrastructure charges for water, sewerage and parks must be paid to Council prior to the

sealing of survey for each stage as indicated on the attached Adopted Infrastructure

Charges Notice at the rate applicable at the time of payment.

15, 16 17 February 2016

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Certificate and Maintenance

20) Upon completion of the works required by Condition 11, a certificate from a qualified

engineer is to be submitted to Council stating that the works have been carried out

properly and in accordance with the plans and specifications approved by Council. The

certificate shall set out all plans and specifications approved by Council. The certificate

shall set out the full engineering details of the works as completed and shall show all

relevant survey date and levels, together with a bond for five (5) percent of the total

works costs, to meet the costs of any maintenance required for maintenance period not

exceeding twelve (12) months.

Signing and Sealing

21) The reconfiguration of a lot approved authorized by this Development Permit must be

completed and the Plan of Survey submitted to Council for endorsement within four (4)

years from the commencement of this approval or this approval will lapse.

15, 16 17 February 2016

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‘Appendix A’

15, 16 17 February 2016

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15, 16 17 February 2016

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‘Appendix B’

Our ref: LM:DA/3549

Your ref: R6-15

13 January 2016

Estuary Cove Partnerships

c/- U&I Town Plan

PO Box 426

COOKTOWN Qld 4895

Attention: Ramon Samanes

Dear Sir/Madam

ADOPTED INFRASTRUCTURE CHARGES NOTICE

DEVELOPMENT APPLICATION DA/3549

7-9 FLINDERS STREET, COOKTOWN

Proposal: Reconfiguring a Lot (2 into 4 lots)

Applicant: Estuary Cove Partnerships

c/- U&I Town Plan

PO Box 426

COOKTOWN Qld 4895

Location of Site: 7-9 Flinders Street, Cooktown

Real Property Description: Lot 2 on RP730047 & Lot 8 on C17911

Type of Development: Reconfiguring a Lot

15, 16 17 February 2016

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Infrastructure Charges Calculation:

Development

Charge Unit of

Measure

No of Units Amount of

Charge

Reconfiguring a

$2,100 (Water) Lots 4 $8,400.00

Reconfiguring a

$2,100 (Sewer) Lots 4 $8,400.00

Reconfiguring a

$2,520 (Transport) Lots 4 $10,080.00

Reconfiguring a

$840 (Public Parks

& Community Land)

Lots 4 $3,360.00

Reconfiguring a

$840 (Stormwater) Lots 4 $3,360.00

Total Charges $33,600.00

Credit Calculation:

Development

Charge Unit of

Measure

No of Units Amount of

Charge

Reconfiguring a

$2,100 (Water) Lots 2 $4,200.00

Reconfiguring a

$2,100 (Sewer) Lots 2 $4,200.00

Reconfiguring a

$2,520 (Transport) Lots 2 $5,040.00

Reconfiguring a

$840 (Public Parks

& Community Land)

Lots 2 $1,680.00

Reconfiguring a

$840 (Stormwater) Lots 2 $1,680.00

Total Credit $16,800.00

Net Adopted Infrastructure Charges Summary:

Total Adopted Charge Total Credit Total Infrastructure

Charge

$33,600.00 $16,800.00 $16,800.00

(Note: The Total Infrastructure Charge = Total Charges – Total Credit for Existing Use)

Due Date for Payment:

Payment of the total infrastructure charge must be made at the time the Plan of Survey is

provided to Council for its endorsement (Reconfiguring a Lot) or at the time of application to

carry out building works on the subject site (Material Change of Use)

Payment Details:

15, 16 17 February 2016

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Payment of the adopted infrastructure charge must be made to Cook Shire Council

Goods and Services Tax

The federal government has determined that rates and utility charges levied by a local

government will be GST free. Accordingly, no GST is included in this infrastructure charge

notice.

Adopted Infrastructure Charge is Subject to Price Variation

The amount of the adopted infrastructure charge is subject to variations in the Consumer Price

Index (C.P.I.). All groups from the reference date stated in this notice until the date the payment

is made.

This notice will lapse if the development approval stops having effect

RIGHTS OF APPEAL:

Pursuant to the provisions of Chapter 7 of The Sustainable Planning Act 2009, a person may

appeal to the Planning & Environment Court against the decision of this Council.

Please refer to www.dip.qld.gov.au/spa to access the Sustainable Planning Act 2009. Please refer

to sections 478, 535, 675 and 680 which detail your appeal rights regarding this notice.

Should you require any further information or assistance please contact Council’s Town

Planning Officer, Mr John Harrison on, (07) 4069 5444.

Yours faithfully

Tim Cronin

Chief Executive Officer

15, 16 17 February 2016

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DEC3 APPLICATION FOR DEVELOPMENT PERMIT FOR

RECONFIGURING A LOT (SUBDIVISION BY LEASE) LOCATED AT

928 ENDEAVOUR VALLEY ROAD, COOKTOWN (LOT 1 ON

SP271395)

Report No.D16/1637 from Council’s Planning Consultants Reel Planning

Applicant: The Chief Executive Officer

Cook Shire Council

c/- Elizabeth Taylor – Town Planner

23 Vallely Street

FRESHWATER QLD 4870

Owner: Cook Shire Council

Location: 928 Endeavour Valley Road, Cooktown.

RPD: Lots 1 on Plan SP271395 plus road reserve

Area: Approximately 6 Hectares

Zone: Community Use

Proposed Use: Development Permit for Reconfiguring a Lot (Subdivision by

Lease)

Referral Agencies: None

Submissions: N/A

1. REPORT

The Application was submitted to Council for the issue of a Development Permit for

Reconfiguring a Lot (Subdivision by Lease) to create proposed Lease C. The application was

lodged on 27 January 2016, is subject to code assessment and did not require referral to any

concurrence agencies. No acknowledgement notice was required and Council did not issue an

information request so the application immediately entered the decision period.

2. PROPOSAL

In 2012 Council approved an application seeking a Preliminary Approval to Vary the Effect of

the Local Planning Instrument, a Preliminary Approval for Reconfiguring a Lot and a

Development Permit for Reconfiguring a Lot. In effect, the approval created two new allotments

to contain a future Industrial Subdivision at Cooktown Airport and set up a planning framework

to allow future subdivision or development to occur via a much simpler application process than

otherwise would occur under the current zoning of the land.

15, 16 17 February 2016

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Council acted on the Development Permit for Reconfiguring a Lot, opening a new road and

creating two new lots. The previous approval was responding to a shortfall of industrial land in

Cooktown by facilitating the subdivision, sale and use of some airport land for industrial

purposes. It has since been determined that the land should remain in Council’s ownership but be

leased to potential occupiers. To facilitate this, the following actions are required:

A partial road closure and associated road opening to regularise and expand the area to

be developed for industrial purposes;

Amalgamation of the previously created 3 allotments back into a single allotment; and

Creation of lease areas on an as-needed basis to allow occupation for industrial purposes.

The current application seeks to create proposed Lease C which is understood to be subject to a

development commitment. The Lease is proposed to exceed 10 years, so falls within the

Reconfiguring a Lot definition, requiring approval under the planning scheme.

In accordance with Council’s resolution 31133, December 2015 a simultaneous road

closure/opening application is underway and that this will be required to be finalised prior to the

lease being created.

3. THE SITE

The site is located approximately 6kms west north-west from the centre of Cooktown,

approximately 11kms driving distance. The total site area is approximately 6 hectares however

the portion of the site subject to the proposed lease is 2.087ha. The site is accessed via

Endeavour Valley Road and is surrounded by the Cooktown Airport and associated structures

and facilities. The area of the site subject to the proposed lease is vacant and covered by

relatively sparse regrowth vegetation.

Figure 1: Subject Site

Subject Site

Area subject to

proposed Lease C

15, 16 17 February 2016

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4. BACKGROUND

As mentioned above, this application represents one step in a process intended to facilitate the

industrial use of land at the airport. The application did not require referral to State Agencies and

Council did not issue an information request so the application immediately entered the decision

period.

5. TOWN PLANNING CONSIDERATIONS

7. Cook Shire Planning Scheme

The subject site is zoned Community Use under Cook Shire’s IPA Planning Scheme (see figure

below) however has been subject to facilitate industrial development. The proposed

Development Permit for Reconfiguring a Lot (Subdivision by Lease) is subject to Code

Assessment. This requires that Council consider the provisions of the relevant codes.

Figure 2: Zoning Map

The following codes are relevant:

o Development Code – Airport Industrial Land

o Cultural Features Code

o Works Services & Infrastructure Code;

o Aviation Facilities & Operational Airspace Overlay Code; and

o Natural Hazards Code.

A brief summary of the compliance with each of the codes is provided below:

Subject Site

15, 16 17 February 2016

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Development Code – Airport Industrial Land

Development on land subject to the preliminary approval triggers assessment under the

development code. The relevant provisions of the code dealing with subdivision include:

A minimum lot size of 1,000m2;

A minimum frontage of 20m;

A rectangular or regular shape; and

Design to ensure safe and efficient traffic movements.

The proposed lease area complies with the above requirements and the Development Code

generally.

Cultural Features Code

The proposed lease is not identified near any identified cultural features so a full assessment

against this code is not warranted.

Works Services and Infrastructure Code

The Works Services and Infrastructure Code sets the relevant standards for connections to

infrastructure and services. The site is not connected to reticulated water or sewer, nor is the

access road constructed to an industrial standard. Information submitted with the previous

application indicated that:

A sewerage treatment plant and pump station would be constructed by the developer of

the ultimate subdivision, then maintained by Council;

The airport access road would be upgraded to an industrial standard prior to the ultimate

subdivision taking place;

A second water bore would supply the ultimate subdivision, with connection to

reticulated water representing an ultimate solution if further subdivision was proposed.

Lots would be filled to a level of 6.1m AHD, equal to that of the existing terminal

building.

The proposed lease the subject of this application is understood to be proposed to facilitate a

large industrial development, rather than subdivision into smaller industrial allotments as

envisioned under the previous approval. Any development will nevertheless require a Material

Change of Use application at which time appropriate upgrades to infrastructure can be

conditioned.

Aviation Facilities & Operational Airspace Overlay Code

The purpose of the overlay code is to ensure that aviation facilities in the shire are protected from

development that could undermine their safety or operational efficiency. Any further

development on the lease area will be subject to an application for a Material Change of Use

where the potential impacts of the use on the Cooktown Airport can be assessed and (if needed)

controlled via conditions.

Natural Hazards Code

The overall outcomes for the Natural Hazards Code seeks to ensure that development is

compatible with natural hazards in affected areas of the shire, with impacts on existing

developed areas to be minimised and ensuring that development does not materially increase the

extent or the severity of natural hazards. The primary hazard in this case is flooding, with no risk

to the site from bushfire, storm surge and land slide. Information submitted with the previous

15, 16 17 February 2016

_____________________________________________________________________

application recommended that lots be filled to a level of 6.1m AHD. Proposed Lease C is much

larger than the size of the allotments envisioned under the previous application. For this reason it

is considered appropriate to defer any filling of the site until a later Material Change of Use

application where the extent of development is known.

8. REFERRAL AGENCIES

The application did not require referral to any state agencies.

9. PUBLIC NOTIFICATION

The application was subject to code assessment and did not require public notification.

10. CONCLUSIONS

The current application seeks to create proposed Lease C which represents reconfiguring a lot

and requires assessment against the planning scheme. This application represents one step in a

process intended to retain future industrial land in Council ownership while making long term

leases available to prospective industrial tenants. The proposal demonstrates compliance with the

relevant planning scheme codes and is recommended for approval.

While Council would not normally approve the creation of additional lots without infrastructure

connections, in this case there is a very small range of uses that could be established on the lease

without the need for an additional development application. On this basis, there is very little risk

of a use establishing without Council having the ability to enforce conditions requiring adequate

connections to infrastructure.

11. RECOMMENDATION

1. That Council Approve the Development Permit for Reconfiguring a Lot (Subdivision by

Lease), submitted by The Chief Executive Officer, Cook Shire Council c/o Elizabeth

Taylor – Town Planner over Lot 1 on SP271395, subject to the following Conditions:

15, 16 17 February 2016

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A. Assessment Manager (COUNCIL) Conditions

1. DEVELOPMENT PERMIT FOR RECONFIGURING A LOT

Approved Plan

1. The development must be carried out generally in accordance with the following proposal

plan (as amended in red) except for any modifications required to comply with the conditions

of this approval (see Appendix A):

Annotated Proposal Plan Lease C

Airport Access Road

2. The Airport Access Road is to be constructed on its final alignment prior to the sealing of

survey for Lease C.

Compliance

3. All relevant Conditions of this Development Permit are to be complied with prior to the Plan

of Survey being submitted to Council for endorsement.

Outstanding Charges

4. All rates, service charges, interest and other charges levied on the land must be paid prior to

Council endorsement of the Plan of Survey.

Signing and Sealing

5. The Reconfiguration of a lot approval authorised by this Development Permit must be

completed and the Plan of Survey submitted to Council for endorsement within four (4) years

from the commencement of this approval or this approval will lapse.

15, 16, 17 FEBRUARY 2016

‘APPENDIX A’

Not Part of this

Approval

Not Part of this

Approval

Not Part of this

Approval

15, 16, 17 FEBRUARY 2016

DEC4 REQUEST TO REMOVE COVENANT FROM THE TITLES DEEDS OF

LOTS 3 & 4 ON PLAN RP 739947, LOCATED AT 375 AND 388

MUNGUMBY ROAD, ROSSVILLE ,TO ALLOW THE LOTS TO BE

DISPOSED OF SEPERATELY

Report No.D16/1634 from Senior Town Planning Officer

Précis

A request has been received from Robert Palethorpe (Solicitor) on behalf of Australian Pacific

Lodges Pty Ltd (Mungumby Lodge) to remove the existing Covenant from the Title Deeds of

Lots 3 & 4 on Plan RP739947, located at 375 and 388 Mungumby Road, Rossville to allow the

lots to be disposed of separately. The owners propose to sell the smaller of the lots (Lot 3) which

is the location of Mungumby Lodge, and retain ownership of the larger Lot 4.

Background/History

A check of Council records show that the Plan of Survey for the above lots was endorsed by

Council on the 29th

June 1984 and re endorsed on the 06th

December 1984. The covenant was a

requirement of the subdivision approval which required the smaller Lots 2 and 3 to be tied to the

larger lots 1 and 4 as they were under the permitted minimum lot size allowed for subdivision in

Rural Agriculture Zone. The original lot, Portion 55V on BK 157.127 was zoned Rural

Agriculture at the time of subdivision.

Town Planning Considerations

At the time of subdivision Portion 55V was zoned Rural Agriculture Zone with a permitted

minimum lot size of twenty five (25) hectares. The subdivision lot sizes proposed were:

Proposed Lot 1 - 27.14 hectares

Because of the sizes of proposed Lot 2 and 3 a condition of subdivision approval was that Lots 1

and 2, and Lots 3 and 4 could not be disposed of separately unless the written consent of Council

was obtained. When considering the request to remove the covenant the following points must be

considered:

Lots 3 and 4 are existing lots;

Lots 3 and 4 are separated by the gazetted Mungumby Road;

Lot 3 has subsequently been developed as an Eco-tourism business Mungumby Lodge,

which consists of ten (10) lodges, bar/restaurant and recreational facilities. Lot 3 has been

developed as a business use and is capable of existing independently from the currently

vacant Rural Zoned Lot 4;

15, 16 17 February 2016

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Mungumby Lodge has operated for many years without any impact on the existing rural

industries located within the surrounding area;

Lots 3 and 4 are not identified as GQAL, nor are they identified as viable agricultural

units;

Lots 3 and 4 are not located on the edge of existing settlements such as to constitute a

departure from established and planned growth patterns.

Given the above it is recommended to Council that the Covenant preventing the separate disposal

of Lots 3 and 4 on Plan RP739947 (title reference 21284209) be removed.

RECOMMENDATION

That the request by Robert Palethorpe (Solicitor) on behalf of Australian Pacific Lodges Pty Ltd

to remove the Covenant from the title deed of Los 3 and 4 on Plan RP739947 thus allowing them

to be disposed of separately be approved subject to the following:

Removal of the Covenant is at full cost to the owner.

15, 16 17 February 2016

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Appendix ‘A’

15, 16 17 February 2016

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15, 16 17 February 2016

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DEC5 APPLICATION FOR A DEVELOPMENT PERMIT – DA/3539 –

RECONFIGURATION OF LOT 30 ON SP253519 LOCATED AT

PENINSULA DEVELOPMENTAL ROAD VIA LAKELAND INTO

TWO (2) LOTS

Report No.D16/1633 from, Senior Town Planning Officer

Précis

Applicant: Bill Reddie and Laura Wallace

C/- RPS Australia East Pty Ltd

PO Box 1949

Cairns Qld 4870

Attention: Owen Caddick-King

Owner: William Reddie & Laura Wallace

Location: Peninsula Developmental Road

Via Lakeland Qld 4871

RPD: Lot 30 on Plan SP253519

Area: 1,277.9 hectares

Zone: Rural

Proposed Use: Reconfiguration of Lot 30 on Plan SP253519

into two (2) lots.

Referral Agencies: The Department of Transport & Main Roads

(DTMR – via the State Assessment & Referral

Agency (SARA)

Report

Application has been made to Council for the issue of a Development Permit for the

Reconfiguration of Lot 30 on Plan SP253519, located at Peninsula Developmental Road via

Lakeland, into two (2) lots. The application is Code Assessable Development under the Cook

Shire Planning Scheme.

Proposal

The application proposes the Reconfiguration of Lot 30 on Plan SP253519, situated at Peninsula

Developmental Road, via Lakeland into two (2) lots. The areas of the proposed lots are as

follows:

15, 16 17 February 2016

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Access to both proposed lots will be via the State Controlled Peninsula Developmental Road via

existing constructed accesses. The proposed development is Code Assessable Development

under the Cook Shire Planning Scheme.

The Site

The property is situated on the Peninsula Developmental Road approximately six (6) kilometres

west north west of Lakeland. The development site has frontage to the State Controlled

Peninsula Developmental Road, and currently has a water supply dam, worker’s accommodation

and other infrastructure associated with banana farming activities located on it. These uses will

be located within proposed Lot 1. Existing Lot 30 has an area of 1,277.9 hectares and is zoned

Rural under the current Cook Shire Planning Scheme.

Planning Considerations

Lot 30 is zoned Rural under the current Cook Shire Planning Scheme and the proposed

Reconfiguration is Code Assessable development.

The purpose of the Rural Zone Code is to achieve the following overall outcomes for the Rural

The Rural Zone incorporates a range of agricultural, animal husbandry, forestry,

aquaculture and supporting uses which strengthen the rural economy and service the

rural community while preserving the amenity and character of rural land;

Good Quality Agricultural Land is protected and is not alienated or fragmented;

Rural zoned land identified as Future Urban Land provides for the long-term expansion

of the township and is protected from inappropriate subdivision or changes of use, which

could jeopardise its functionality as Future Urban Land. Subdivision of Future Urban

Land for urban purposes only occurs where there is a demonstrated community need;

The rural economy and community is serviced by adequate infrastructure (particularly

roads);

Intensive rural activities are located away from sensitive land uses and do not have a

detrimental impact on the amenity of adjoining land;

Scenic landscape values and the rural character of the land is preserved for enjoyment of

the residents, visitors and tourists;

New extractive industry operations utilise significant local resources and are

appropriately located and designated to mitigate any significant environmental impacts;

Existing extractive industry operations and known resource bodies are protected from the

encroachment of incompatible land uses.

Code Requirements for Reconfiguring a Lot in the Rural Zone

The following Codes are identified as applicable to DA/3539, Reconfiguration of Lot 30 on Plan

SP253519 into two (2) lots:

15, 16 17 February 2016

_____________________________________________________________________

Rural Zone Code

Reconfiguring a Lot Code

Works, Services and Infrastructure Code

Parking and Access Code

Natural Hazards Code

The proposed development complies with the relevant Acceptable Solutions for the above

Codes.

Referral Agencies

The proposed development triggered a Concurrence Agency referral to the Department of

Transport and Main Roads (via SARA) as Lot 30 adjoined a state controlled road (Peninsula

Developmental Road). See Concurrence Agency Response dated 21st December 2015.

Discussion

The proposed development is considered to be consistent with the intent of the Rural Zone and

complies with the relevant Acceptable Solutions and Performance Criteria. This development is

therefore recommended to Council for approval with Conditions.

Recommendation

That the application by Bill Reddie and Laura Wallace c/- RPS Australia East

Pty Ltd for a Development Permit for Reconfiguration of Lot 30 on Plan SP253519, Peninsula

Developmental Road, via Lakeland into two (2) lots, be approved subject to the following

Conditions:

A. Assessment Manager (Council) Conditions

Approved Plan

1. The development must be carried out generally in accordance with the proposal plan

Drawing No PR103282-8 - dated 27/10/2015, submitted with the application, except for

any minor variations require to comply with the Conditions of this approval (see

Appendix ‘A’).

Access

2. Access to proposed Lots 1 and 2 must be from the Peninsula Developmental Road and

must be to the requirements of the Department of Transport and Main Roads as per

Concurrence Agency Response dated 21st December 2015 (see Appendix ‘B’).

15, 16 17 February 2016

_____________________________________________________________________

Water Supply

3. A separate source of domestic water supply must be provided to each of the proposed

allotments at the time of construction of a dwelling house. This would be satisfied by the

provision of rainwater tanks with a minimum capacity of 50,000 litres. Where an

alternative source of supply is available within the allotment, the applicant can provide

certified evidence as to the flow rates and water quality of bore water or other supply to

eliminate or reduce the requirements for on-site water. Details to be provided at the time

of application for a development permit to carry out building work.

Effluent Disposal

4. Wastewater treatment and disposal applications must include details of proposed

wastewater disposal systems and calculations demonstrating compliance with the

Queensland Plumbing and Wastewater Code and AS/NZS, 1547:2000 – On-site

Domestic Wastewater Management. Details are to be provided at the time of lodgement

of a Plumbing and Building application.

Fire Breaks

5. Practical fire breaks must be provided along all new boundaries of proposed Lots 1 and 2,

and must be maintained by the property owner at all times. Proposed Lots 1 and 2 must

be maintained at all times so as not to create a fire hazard.

Electricity

6. Each proposed lot must be provided with a reliable electricity supply at the time of

construction of a dwelling house. Written evidence of such electricity supply must be

provided at the time of lodgement of a Building application for a dwelling house.

Public Utilities

7. The developer is responsible for the cost of any alterations to Public Utilities as a result

of complying with the Conditions of this approval. Utilities design must be in accordance

with the FNQROC Development Manual D8 Operational Works Design Guidelines

“Utilities”.

Outstanding Charges

8. All rates, service charges, interest and other charges levied on the land must be paid prior

to Council Endorsement of the Plan of Survey.

15, 16 17 February 2016

_____________________________________________________________________

Compliance

9. The Reconfiguration of a lot approval authorised by this Development Permit must be

completed and the Plan of Survey submitted to Council for endorsement within two (2)

years from the commencement of this Approval or this approval will lapse.

B. Concurrence Agency (Department of Transport and Main Roads ) Response:

See the attached (Appendix ‘B’) letter from the Department of Transport & Main Roads (Via the

State Assessment & Referral Agency) dated 21st December 2015.

15, 16 17 February 2016

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Appendix ‘A’

15, 16 17 February 2016

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Appendix ‘B’

15, 16 17 February 2016

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15, 16 17 February 2016

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DEC6 RADF ADVISORY COMMITTEE ASSESSMENT OF FUNDING

ROUND 1 – 2015/2016

Report No.D16/1631 from Arts and Cultural Officer

Precis

The following funding application was received for Round 1 of the 2015-16 Regional Arts

Development Fund (RADF) program. At their meeting on 5 November 2015, the RADF

Committee established its intention to work with applicant Dr Kate Costigan to refine her project

to better suit the needs of the community. This has now been finalised and the committee

submits the following recommendation.

Applicant Amount

Requested

Category applied for Project Summary

Dr Kate

Costigan

$4,018.00

Community Skill

Development

Description of Project - Grant

will be used towards the costs of

holding a workshop focusing on

writing and editing skills,

developing networks and

strategies for promotion, sales

and successful self publication.

RADF Committee Recommendations:

Successful applications

1. On and Off the Page writing workshops

Description of Project – Grant will be used towards the costs of holding a workshop focusing on

writing and editing skills, developing networks and strategies for promotion, sales and successful

self publication.

Benefits to the community –

Community skill development in writing across genres.

Skills to publish existing or partially written works increasing professional and economic

capabilities.

RADF Committee comments:

The committee would have preferred to have seen this application by a community group rather

than the facilitator. That being said it meets a community need and after changes to dates,

workshop focus and a reduction in travel expenses, it has been approved.

15, 16 17 February 2016

_____________________________________________________________________

Recommendation: Approved for $3,865.00

RADF Category 2. Community Skill Development

For community groups to engage a professional artist or artsworker to work with them on

developing their arts practice, to run arts development workshops or community projects which

have a significant skill development component.

• RADF grants will support travel, accommodation and fees associated with employing

professional artists or artsworkers to work on community projects or workshops in the local

community.

• Assistance is available for up to 85 per cent of the total costs of the project or workshop for

individual applicants and up to 75 per cent for groups and organisations.

• Generally RADF funding cannot be used to hold the same activity more than once. An

EXCEPTION may be made if it canbe adequately demonstrated that a new level of skill and/or a

new audience will be reached.

Policy Linkages

Links to Arts and Cultural Policy:

1. Council recognises that arts and culture plays an important role in individual and

community wellbeing and the formation and expression of identity.

Council will encourage, facilitate and support:

1.1. participation;

1.2. diversity in arts, cultural and heritage activities; and

1.3. accessibility and inclusiveness.

2. Council recognises that arts and culture play an important role in economic

diversification, growth and development.

Council will encourage, facilitate and support:

2.1. cultural and heritage tourism;

2.2. improved standards and best practice in art form skills, organisational governance

and enterprise readiness;

3. Council will take an active role in promoting and protecting our cultural and

heritage assets.

3.1. Council will encourage, facilitate and support community groups assisting with

the preservation of the Shire’s cultural heritage.

15, 16 17 February 2016

_____________________________________________________________________

Links to Corporate Plan:

4.3.1 c) Support and advocacy for community groups, clubs, societies and organisations.

4.3.1 d) Support and advocacy for events and festivals and arts and cultural endeavours.

4.5.1 a) Support and advocacy for groups and statutory planning endeavours that further the

preservation of the Shire’s cultural heritage.

4.5.3 a) Support community management with reference to cultural heritage endeavours.

4.3.1 d) Recognition of diversity within the shire’s community whilst valuing and encouraging

equity and inclusiveness.

Consultation

Regional Arts Development Fund Committee

Legal Implications (Statutory, basis, legal risks)

Policy Implications

Financial and Resource Implications (Budgetary)

The remaining available funds for Round 1 applications are $18,620.00.

RECOMMENDATION

Dr Kate Costigan $3,865.00

That Council endorses and approves the RADF Advisory Committee recommendations as

contained in Report for Round 1 2015/2016 RADF Funding.

15, 16 17 February 2016

_____________________________________________________________________

CORPORATE SERVICES

FINANCE

CS1 REVENUE AND EXPENDITURE – JANUARY 2016

Report no D16/1504 from Director Corporate Services

That the Revenue and Expenditure Statements for January 2016 be adopted

15, 16 17 February 2016

_____________________________________________________________________

Actual to Amended Bgt Original Budget

31/01/2016 % 2015-16 2015-16

Income

Recurrent Revenue

Rates, Levies & Charges 2,943,976 45% 6,529,850 6,529,850

Sales of Goods & Major Services 4,938,219 103% 4,812,000 2,712,375

Fees & Charges 403,004 44% 924,260 924,260

Rental Income 200,415 71% 281,400 281,400

Interest Received 148,728 77% 194,400 194,400

Private Works 19,727 14% 140,000 85,000

FAG's Grant 6,538,481 74% 8,824,000 8,824,000

Other Operating Grants & Subsidies 163,746 59% 276,100 276,100

Other Income 48,890 68% 71,850 71,850

15,405,185 70% 22,053,860 19,899,235

Capital Revenue

Grants & Subsidies 4,892,985 70% 7,004,500 7,004,500

NDRRA Grants 29,708,700 99% 30,000,000 22,400,000

Profit on Asset Sales 0 0 0

34,601,685 94% 37,004,500 29,404,500

50,006,870 85% 59,058,360 49,303,735

Expenses

Recurrent Expenses

Employee Costs (Net of Flood) 4,503,347 51% 8,746,062 9,196,062

Materials & Services 5,408,142 60% 9,022,955 8,182,280

Finance Costs 164,708 53% 312,200 312,200

Depreciation 5,133,333 58% 8,800,000 8,599,050

15,209,531 57% 26,881,217 26,289,592

Capital Expenses

NDRRA Expenditure 30,285,515 101% 30,000,000 22,400,000

Loss on Asset Sales 0 0 0

45,495,045 80% 56,881,217 48,689,592

Net Result Surplus/(Deficit) 4,511,824 207% 2,177,143 614,143

Add Back Capital Transaction (4,316,170) (7,004,500) (7,004,500)

Operating Result (Deficit) 195,654 (4,827,357) (6,390,357)

Cook Shire Council Income Statement

For Period Ended 31st January 2016

% of Year Completed 58.3%

Total Income

Total Expenses

15, 16, 17 FEBRUARY 2016

Cook Shire Council - Revenue & Expenditure Financial Year 2015-16

Revenue Expenditure Surplus/(Deficit)

% of year completed 58.3% Actual to 31/1/16

Amended

Budget

Budget Actual to 31/1/16 Amended Budget

Budget Actual to 31/1/16

Amended

Budget

Budget Comment

Executive Management

CEO's Office 642 0 430,476 711,200 60.5% (429,834) (711,200) 60.4% FNQ 65, LGAQ 49, Redund 37

Elected Members 0 0 328,150 578,900 56.7% (328,150) (578,900) 56.7%

HR & WH&S 27,500 27,500 100.0% 190,563 327,900 58.1% (163,063) (300,400) 54.3% Trainee subsidy

Executive Mgt Total 28,142 27,500 949,189 1,618,000 58.7% (921,047) (1,590,500) 57.9%

Corporate Services

Corporate Services Mgt 0 302,615 525,350 57.6% (302,615) (525,350) 57.6%

Rates Operations 1,689,908 3,314,900 51.0% 93,930 149,250 62.9% 1,595,978 3,165,650 50.4% Temp costs

Financial Services

- Grants: FAGs/Operating 5,352,275 7,206,000 74.3% 0 5,352,275 7,206,000 74.3% FAG's General Portion

- Grants: Capital 4,892,986 7,004,500 0.0% 0 4,892,986 7,004,500 69.9% Waterfront, - R4R & State/R2R

- Interest Income 148,728 146,000 101.9% 0 148,728 146,000 101.9%

- Profit & Loss-Asset Sales 0 0.0% 0 0 0

- Other Income 28,636 40,000 71.6% 0 28,636 40,000 71.6% Insurance/Workcover claims

- Insurances 0 240,949 267,000 90.2% (240,949) (267,000) 90.2% Pub Liab $105 k, M/V $94 k, ISR $289 k

- Interest on Loans 0 150,373 285,000 52.8% (150,373) (285,000) 52.8% Quarterly payment

- Other Expenses 0 13,937 27,200 51.2% (13,937) (27,200) 51.2% Bank Charges

On cost Recovery 1,571,453 3,420,000 45.9% 1,672,544 3,315,000 50.5% (101,091) 105,000 -96.3% W/Comp $256 k

IT Services 0 0.0% 314,093 523,500 60.0% (314,093) (523,500) 60.0% Includes Software annual cost

Business Services 10,551 10,000 105.5% 257,770 543,600 47.4% (247,219) (533,600) 46.3% Tenders, Service Fees

Community Buildings 86,755 153,200 56.6% 426,349 566,700 75.2% (339,594) (413,500) 82.1% Ins $45k

Endeavour Lodge 79,299 122,400 64.8% 95,638 165,850 57.7% (16,339) (43,450) 37.6% Contract staff

Admin & Financial Services 56,287 60,600 92.9% 259,171 440,600 58.8% (202,884) (380,000) 53.4% Back charges and Catholic School rates

Stores Operations 20,856 35,000 59.6% 76,902 205,600 37.4% (56,046) (170,600) 32.9%

Admin Overheads Recovery 747,950 1,398,820 53.5% 0 0 0.0% 747,950 1,398,820 53.5%

Corporate Services Total 14,685,684 22,911,420 64.1% 3,904,271 7,014,650 55.7% 10,781,413 15,896,770 67.8%

Engineering

Mgr Engineeering Services 9,335 12,000 77.8% 741,001 1,775,200 41.7% (731,666) (1,763,200) 41.5%

Parks & Gardens 626 0 0.0% 732,856 1,501,750 48.8% (732,230) (1,501,750) 48.8%

Road Infrastructure 1,352,737 1,618,000 83.6% 4,179,603 6,422,700 65.1% (2,826,866) (4,804,700) 58.8% FAGs **TIDs in Finance, Depn $5.5m

Water Infrastructure 441,915 1,815,300 24.3% 1,667,138 2,850,150 58.5% (1,225,223) (1,034,850) 118.4% Consumption charged Jan & June

Sewerage Infrastructure 617,151 1,185,700 52.0% 861,760 1,454,950 59.2% (244,609) (269,250) 90.8%

Airport Operations 442,669 801,000 55.3% 616,902 1,094,200 56.4% (174,233) (293,200) 59.4%

Commercial Operations 4,540,988 4,130,000 110.0% 989,184 996,600 99.3% 3,551,804 3,133,400 113.4% Gravel Extract'n $712, Roy $132, Wharf

Works Depot 0 0 0.0% 106,212 149,050 71.3% (106,212) (149,050) 71.3%

Plant 1,531,564 1,986,000 77.1% 1,202,365 2,147,250 56.0% 329,199 (161,250) -204.2%

Private Works 15,461 100,000 0.0% 29,226 80,000 0.0% (13,765) 20,000 0.0%

Flood Damage 29,708,700 30,000,000 99.0% 30,285,515 30,000,000 101.0% (576,815) 0 0.0%

Services Functions 0 0 32,880 172,350 0.0% (32,880) (172,350) 19.1% Pre cyclone Clean-up

Engineering Total 38,661,146 41,648,000 92.8% 41,444,642 48,644,200 85.2% (2,783,496) (6,996,200) 39.8%

15, 16, 17 FEBRUARY 2016

Cook Shire Council - Revenue & Expenditure Financial Year 2015-16

Revenue Expenditure Surplus/(Deficit)

% of year completed 58.3% Actual to 31/1/16

Amended

Budget

Budget Actual to 31/1/16 Amended Budget

Budget Actual to 31/1/16

Amended

Budget

Budget Comment

Economic Dev & Comm Serv

Comm Serv Mgt 0 158,897 316,174 50.3% (158,897) (316,174) 50.3%

Community Events 4,689 0 0.0% 34,001 66,000 51.5% (29,312) (66,000) 44.4%

Community Development 0 39,899 81,500 49.0% (39,899) (81,500) 0.0% Reallocation of salaries

Grants 20,907 0 54,215 96,000 56.5% (33,308) (96,000) 0.0%

Economic Dev/Grants 2,800 19,000 85,401 156,001 54.7% (82,601) (137,001) 60.3%

Media & Marketing 0 63,089 188,606 33.5% (63,089) (188,606) 33.5%

Arts & Culture 67,877 80,000 84.8% 45,673 92,695 49.3% 22,204 (12,695) 0.0% Grant unspent c/fwd

Libraries 11,626 8,600 135.2% 129,847 270,846 47.9% (118,221) (262,246) 45.1%

Sports & Recreation 31,729 43,850 72.4% 159,165 301,439 52.8% (127,436) (257,589) 49.5% Pool donation $17, Fence $9

Events Centre 3,524 10,000 35.2% 307,054 506,100 60.7% (303,530) (496,100) 61.2%

Tourism & Events 994 11,000 9.0% 75,090 163,151 46.0% (74,096) (152,151) 48.7%

Natures Powerhouse 274 0 0.0% 80,408 207,000 38.8% (80,134) (207,000) 38.7%

Community Services Total 144,420 172,450 83.7% 1,232,739 2,445,512 50.4% (1,088,319) (2,273,062) 47.9%

Planning & Environment

Manager Planning & Environ. 235 0 76,470 324,500 23.6% (76,235) (324,500) 23.5%

Planning & Land Tenure 30,419 86,500 35.2% 202,475 557,800 36.3% (172,056) (471,300) 36.5%

Building 52,460 111,500 47.0% 245,359 557,450 44.0% (192,899) (445,950) 43.3%

Pest Mgt & Local Laws 7,198 31,625 22.8% 208,265 228,250 91.2% (201,067) (196,625) 102.3% O'time during tourist season/Wharf

Health & Environment 19,324 34,560 55.9% 155,409 524,470 29.6% (136,085) (489,910) 27.8% Annual Fees

Waste Management 332,769 781,900 42.6% 853,121 1,545,350 55.2% (520,352) (763,450) 68.2%

Environmental Levy 105,184 206,000 51.1% 0 0 0.0% 105,184 206,000 51.1%

Cemeteries 3,058 6,850 44.6% 21,026 51,750 40.6% (17,968) (44,900) 40.0%

SES 21,734 22,000 98.8% 28,699 41,500 69.2% (6,965) (19,500) 35.7%

Land Tenure 738 45,000 1.6% 87,774 234,430 37.4% (87,036) (189,430) 45.9% Nat Title Grant

Landcare Facilitator 0 0.0% 7,821 9,550 81.9% (7,821) (9,550) 0.0% Grant funding terminated

Biosecurity 4,266 380,000 1.1% 167,693 490,750 34.2% (163,427) (110,750) 147.6%

Planning & Environ Total 577,385 1,705,935 33.8% 2,054,112 4,565,800 45.0% (1,476,727) (2,859,865) 51.6%

Total Revenue & Exp 54,096,777 66,465,305 81.4% 49,584,953 64,288,162 77.1% 4,511,824 2,177,143 207.2%

Add Back Capital Trans (34,601,686) (7,004,500) 494.0% (30,285,516) 0 (4,316,170) (7,004,500)

Operating Rev & Exp 19,495,091 59,460,805 32.8% 19,299,437 64,288,162 30.0% 195,654 (4,827,357)

15, 16, 17 FEBRUARY 2016

Actual to % Amended Budget

31/01/2016 Diff Budget 2015-16

Current Assets

Cash & Cash Equivalents 112,192 -63% 301,150 301,150

Investments 8,048,086 -9% 8,800,000 7,800,000

Rate Debtors (Net of Advances) 549,690 -8% 595,000 595,000

Trade Debtors 291,565 -35% 450,000 450,000

Other Receivables 0 0% 0 0

Inventories 544,586 -3% 560,000 560,000

Total Current Assets 9,546,119 -11% 10,706,150 9,706,150

Non-Current Assets

Property, Plant & Equipment 280,223,291 12% 249,495,948 249,495,948

Capital Works in Progress 13,376,783 98% 6,750,000 6,750,000

Total Non-Current Assets 293,600,074 15% 256,245,948 256,245,948

Total Assets 303,146,193 14% 266,952,098 265,952,098

Current Liabilities

Trade Creditors 448,397 -44% 800,000 800,000

Employee Entitlements 911,466 -2% 930,000 930,000

Other Payables (Incl GST Bal) 0 0% 0 0

NDRRA Rec'd in Advance 0 0 0

Borrowings 177,706 -38% 285,000 285,000

Working Capital Facility ($10mil) 150,000 0 0

Provision for LSL 805,373 44% 560,000 560,000

Total Current Liabilities 2,492,942 97% 2,575,000 2,575,000

Non-Current Liabilities

Trade Creditors 0 0 0

Employee entitlements 0 0% 0 0

Other Payables 102,084 0% 150,000 150,000

Borrowings 5,144,964 2% 5,050,000 5,050,000

Provision for LSL 185,056 -54% 400,000 400,000

Provision for Gravel Pits 1,547,794 7% 1,440,000 1,440,000

Total Non-Current Liabilities 6,979,898 -1% 7,040,000 7,040,000

Total Liabilities 9,472,839 -1% 9,615,000 9,615,000

Net Community Assets 293,673,353 14% 257,337,098 256,337,098

Community Equity

Retained Surplus 66,755,261 -1% 67,748,203 66,748,203

Asset Revaluation Surplus 225,409,684 20% 187,890,000 187,890,000

Other Reserves 1,508,408 -11% 1,698,895 1,698,895

Total Community Equity 293,673,354 14% 257,337,098 256,337,098

Cook Shire Council Balance Sheet

For Financial Year 2015-16

15, 16, 17 FEBRUARY 2016

Location WO Waterfront Project

Budgeted

Cost 2015-16

Trade-in

Revenue

Funded by

approved

grants

Funding

Funded by

Council

Current

Month Cost to Date

Balance to

Date Comments

Cooktown 2233 Waterfront-Sewerage 55,000 0 17,422 84,926 -29,926

2234 Waterfront-Roadworks/Stormwater/Earthworks 1,011,418 1,066,418 R2R 0 144,299 268,856 742,562

2238 Waterfront-Irrigation (To Landscaping) 0 0 0 0

2316 Waterfront-Gazebo, Shade Sails 40,000 0 21,500 53,860 -13,860

2317 Waterfront-BBQ's/Shelters 107,872 8,182 107,872 0

2318 Waterfront-Amenities/Pergola/Eastern Toilet : MTC 1,239,159 1,239,159 R4R, DLGP 0 3,029 1,031,112 208,047 Includes Ancilliary

2319 Waterfront-Amenities Block : Ancilliary (To WO 2318) 0 0 0

2320 Waterfront-Powder Magazine Retro-fit 0 0 0

2321 Waterfront-Landscaping(Pool,Hydromulch,Trees, Soil, Bins) 808,962 848,962 R4R/R2R 0 37,998 71,623 737,339

2322 Waterfront-Lighting 180,921 180,921 R4R 0 2,521 174,579 6,342

2323 Waterfront-Mains Power 128,250 128,250 R4R 0 3,432 7,275 120,975

2324 Waterfront-Pool Fence 31,000 31,000 0 0 0 31,000

2325 Waterfront-Bond Beams & Saltwater Pool Fitout 35,517 35,517 0 37,385 -1,868

2327 Waterfront-Fishing Platforms 422,058 422,058 R4R 1,224 459,519 -37,461

2328 Waterfront-Stage Area (TO Landscaping) 0 0 0

2329 Waterfront-Concrete Works: Paths/Slabs 135,741 0 135,741 0

2330 Waterfront-Water Park (Grant 40%) 343,508 343,508 DLGP 0 268 256,798 86,710

2331 Waterfront-Gravel Footpaths (To Concrete Works) 0 0 0

2332 Waterfront-Marina Fitout , Fencing 25,000 25,000 0 0 25,000

2342 Waterfront-Consultancy (Prost, B & M, TPG & Michael) 271,730 271,730 0 30,508 157,580 114,150

2453 Waterfront-Water Mains 135,263 135,263 0 0 135,263

2462 Waterfront-CCTV Grafitti Stop 22,214 22,214 DLGP 0 0 5,700 16,514

2485 Waterfront-General Excavation 0 72,218 0 72,218 0

Waterfront-Retaining Wall 0 0 0

Plaza Concreting 0 0 0

Total Waterfront Expenditure for 2015-16 4,750,000$ -$ 4,750,000$ 315,831$ 270,383$ 2,925,044$ 2,140,787$

Plant & Infrastructure

Various Plant items - to be finalised 620,000 270,000 0 - 350,000 36,591 84,482 535,518 Plant items to be confirmed

Cooktown 2769 Landfill - Leachate Management 0 0 0 350,000 4,246 4,246 345,754 Environmental Levy

2789 Belt filter Waste Water Plant (35,000) 0 0 0 35,000 1,643 1,643 33,357

2576 Settling Tank-Sewerage TP 0 0 0 30,000 8,842 8,842 21,158

Coen 2466 Coen Toilet Block 40,000 0 0 - 40,000 422 1,463 38,537 Purchased requires fitout and connections

2690 Coen Airport-24,000 Fuel Tank 0 0 0 - 75,000 17,265 72,045 2,955

2770 Coen Airport-Bulk Diesel Tank & Bund 0 25,000 1,463 23,621 1,379

Photocopier-Admin Office 10,000 0 - 10,000 0 10,000 Current copier failing too often

2421 Standby Genset-Annan WTP 45,000 6,455 42,235 2,765

Water & Sewerage infrastructure 250,000 $0.00 0 - 250,000 0 250,000 Water & Waste Infrastructure under review

920,000 270,000 0 - 1,210,000 76,927 238,577 1,241,423

Cook Shire Capital Budget 2015-16 : Expenditure to January 31 2016

Total Plant & Infrastructure Expenditure for 2015-16

15, 16, 17 FEBRUARY 2016

Cook Shire Capital Budget 2015-16 : Expenditure to January 31 2016

Location Other Capital Project requiring Funding

Budgeted

Cost 2015-16

Trade-in

Revenue

Funded by

approved

grants

Funding

Funded by

Council

Current

Month Cost to Date

Balance to

Date Comments

Roadworks

Cook Shire 2669 Sailors Hill-Bamaga Road 1,750,000 1,750,000 ATSI TIDs 0 28,723 1,425,838 324,162

2670 Lukin Overflow-Strathgordon Road 250,000 250,000 ATSI TIDs 0 20,179 313,025 -63,025

2772 Morehead Crossing-Causeway ($225,000) 225,000 225,000 TIDs 0 44,317 200,171 24,829

2771 Endeavour B'camp 21.9 km to 23.7 km ($530,000) 530,000 530,000 TIDs 0 1,972 431,531 98,469 Betterment program

2775 Moreton Bramwell-Seal ($270,000) 270,000 270,000 ATSI TIDs 0 3,152 321,823 -51,8230

Cooktown May Street Seal 0 Dependent upon Grant Funding

Cycle Path - 4 Mile 0 Dependent upon Grant Funding

Sherrin Esplanade - Widen and seal for parking 0 Dependent upon Grant Funding

2339 Hope Street- completion 90,000 R2R 0 24,944 68,856 21,144 R2R grant received 2014-15

Hope St - Levelling 0 Dependent upon Grant Funding

Racecourse walkway 0 Dependent upon Grant Funding0

Lakeland Seal Town Streets 0 Dependent upon Grant Funding0

Ayton Broadway St Boardwalk 0 Dependent upon Grant Funding

Other Structures

Cook Shire Starke River facilities for waste 0 Dependent upon Grant Funding

Energy efficiency program council buildings 0 Dependent upon Grant Funding

Cooktown Landfill rehabilitation 0 Environmental Levy Reserve available

305 Airport Subdivision 500,000 500,000 0 6,900 24,670 475,330 Grant approved $500,000

Clubhouse John St oval 0 Dependent upon Grant Funding

2779 Washdown Bay-Depot (part of stores upgrade) 150,000 0 5,625 144,375 Utising Depot Loan

Coen 2691 Coen Airport-Taxiway Reseal ($100,000) 0 0 100,000 0 56,415 43,585

Lakeland 2767 Sports Ground-Soil Test 20,000 15,588 16,398 3,602 Dependent upon Grant Funding

2782 Sports Ground Fence 30,000 0 6,368 23,632 Dependent upon Grant Funding

Town boundary fence 0 Dependent upon Grant Funding

Laura Town boundary fence 0 Dependent upon Grant Funding

Playground 0 Dependent upon Grant Funding

Portland Roads Water supply 0 Dependent upon Grant Funding

Total Other Capital 3,615,000$ -$ 3,525,000$ 300,000$ 145,775$ 2,870,720$ 1,044,280$

Total Capex Budget 2014-15 9,285,000$ 270,000$ 8,275,000$ 1,825,831$ 493,085$ 6,034,341$ 4,426,490$

15, 16, 17 FEBRUARY 2016

ADMINISTRATION

A1 COUNCILLOR REMUNERATION – LOCAL GOVERNMENT

REMUNERATION AND DISCIPLINE REPORT 2015

Report No.D16/1508 from Chief Executive Officer

Précis

Setting of remuneration for Councillors

Background/History

Section 247 of the Local Government Regulation 2012 provides as follows -

(1) A local government must pay remuneration to each councillor of the local government.

(2) The maximum amount of remuneration payable to a councillor under the remuneration

schedule must be paid to the councillor, unless the local government, by resolution, decides

the maximum amount is not payable to the councillor.

(3) If the local government decides the maximum amount of remuneration is not payable to

the councillor, the local government must, by resolution, decide the amount of remuneration

payable to the councillor.

(4) The amount of remuneration decided under subsection (3) for each councillor must not be

more than the maximum amount of remuneration payable to the councillor under the

remuneration schedule.

(5) The amount of remuneration for each councillor, other than a mayor or deputy mayor,

must be the same.

(6) The local government must make a resolution under subsection (2) within 90 days after

each remuneration schedule is published in the gazette.

(7) Subsections (4) and (5) are subject to section 248.

Remuneration for Councillors for 2016 has been set by the Local Government Remuneration

and Discipline Tribunal and the decision was published in the Government Gazette of 11

December 2015.

The following determinations by the Tribunal that impact on Cook Shire Council are:

reduction in the number of categories of local government to eight (previously 10)

discontinue the use of the previous categories of:

o special category

o category 1

o category 2

introduction of a new category of local government (category 2) positioning between

the previous category 3 and category 4.

re-number the remaining categories and new category of local government as 1 to 8,

inclusive

increase the maximum remuneration levels previously determined for each category

of local government by 2 per cent from 1 July 2016.

Cook Shire Council has been placed in Category 1 and the Tribunal has determined the

following remuneration for this category.

15, 16, 17 FEBRUARY 2016

Mayor $99,638.00

Deputy Mayor $57,483.00

Councillors $49,819.00

Councillors will be paid a base payment of $33,213.00 for the 12 months commencing 1 July

2016. A meeting fee of $1,383.83 is payable for attendance at each of the 12 mandated

monthly meeting of council subject to certification by the Mayor and/or Chief Executive

Officer of the council. The Mayor and Deputy Mayor are to receive the full annual

remuneration level shown.

Should an elected representative hold a councillor position for only part of a financial year,

he or she is only entitled to remuneration to reflect the portion of the year served.

Councillors have previously chosen not to accept the increase as determined by the Tribunal

and as a result the current remuneration has fallen significantly behind current determinations

by the Tribunal.

Current remunerations are as follows –

Mayor – $91,376.00

Deputy Mayor – $52,717.00

Councillors – a base rate of $22,844.00 and a meeting fee of $1,904.00 for each

monthly meeting with local certification of attendance required from the Mayor or

Chief Executive Officer of the Council before payment of each meeting fee.

Legislation and best practice corporate governance

Consultation

Legislation

Policy Implications

Remuneration for Councillors will be provided for in the 2016/2017 Budget.

RECOMMENDATION

That Council in accordance with the Local Government Regulation 2012 S247 (6), adopt the

recommendation of the Local Government Remuneration and Discipline Tribunal Report

2015 in regard to the remuneration applicable from 1 July 2016.

15, 16, 17 FEBRUARY 2016

A2 WATERFRONT ADVISORY COMMITTEE MINUTES 18 JANUARY

Report No D16/1544 from Chief Executive Officer

Précis

Presentation of minutes of the Waterfront Advisory Committee

Background/History

Council has created a Waterfront Advisory Committee in accordance with section 265 of the

Local Government Regulation 2012.

Previous meetings of the committee were held on 14 December 2015 and the minutes of the

meetings are attached.

4.1.1 Provide, to a standard that ensures (at a minimum) legislative compliance:

a) Sustainable financial and administrative management of the Shire’s municipal and

community resources.

b) A sound annual budget which ensures adequate funding and reserves to provide for

Council’s future obligations.

Consultation

Executive Management Team, Black & Moore, senior staff, Departmental staff.

Policy Implications

None identified

Financial and Resource Implications (Budgetary)/Risk Assessment

Operational budget.

RECOMMENDATION

That the minutes and resolutions of the Waterfront Advisory Committee meeting held on 18

January 2016 be received.

15, 16, 17 FEBRUARY 2016

ATTENDEES:

Mayor Peter Scott (Chair), Cr Glen Shephard, Cr Sue Clark, Cr Kaz Price, Cr Russell

Bowman, Cr Alan Wilson, CEO Tim Cronin, Martin Cookson Director Corporate Services,

Michael Czarnecki Acting Director of Infrastructure Services, Mark Marziale Director

Planning and Environment, Gary Kerr Director Economic Development and Community

Services

APOLOGIES:

Cr Penny Johnson

The Chair, Cr Peter Scott, opened the meeting at 8:00am on 18 January 2016 in Chambers.

1. The electrical re-lay is progressing well and final costs will be known once Ergon

commission the power. Difficult to determine some costs as machinery is being utilised

for a number of simultaneous activities, however once the sign off from Ergon is finalised

the full costs can be determined, it must be noted Ergon is providing $200,000.00 of work

to Council for free.

2. The cost of any potential works for the Sea Wall will not be known until the onsite

investigation is completed and the committee have an opportunity to view the potential

scope of works.

3. Negotiations are continuing with the Blue Water Fishing Club.

4. Gravel has been laid and the road works are progressing well.

5. A report on stability works to the wall behind the powder magazine on the roadside has

arrived, however Council is still awaiting additional information and design criteria. Once

information and design criteria has been received Council will follow the procurement

procedure and report back to the Waterfront Advisory Committee.

6. Council has responded satisfactorily to concerns raised around the public safety issues

on site by the Department of Environment and Heritage Protection. The site has been

secured/ restricted, barriers are being maintained and the site is tidy.

7. The Department of Natural Resources and Mines have made an offer to Council for

Land Management Purposes and will appoint Council as a trustee once conditions are met.

Report submitted to Council.

15, 16, 17 FEBRUARY 2016

8. The concrete around where the drainage grate will be placed on the Splash Pad requires

remedial works by the contractor; however Council have been able to design a solution to

work around the issue.

9. Grassing the site will be undertaken by specialised turf contractors and quote

evaluations have now been completed and works awarded.

10. Works to commission the lagoon are under review by costal engineers. The report will

be presented to the Waterfront Advisory Committee when it is complete.

11. CEO is being briefed on a weekly basis by the Acting Director of Infrastructure

Services and will continue briefings as Council’s in house Project Manger. Black & More

are Council’s Project Manager on the waterfront.

12. Life costing are to be completed prior to March to continue planning for the 2016/2017

budget for operational maintenance budget.

13. A Post-Construction Management Plan needs to be completed for terms of use,

operational hours and any restrictions and schedule of fees.

Next meeting 8:00am Monday 15 February 2016

The meeting closed at 110:30am.

15, 16, 17 FEBRUARY 2016

COMMITTEE OF THE WHOLE

15, 16, 17 FEBRUARY 2016

INFORMATION

15, 16, 17 FEBRUARY 2016

INFRASTRUCTURE SERVICES

INFRASTRUCTURE SERVICES REPORT – JANUARY 2016

Report No D16/1678 from Infrastructure Services

General

Webber Esplanade Reclamation

Please see Waterfront Advisory Committee minutes.

Progress photos refer Cook Shire web site:

http://www.cook.qld.gov.au/cooktownwaterfront

2. Water Supply

2.1 Water Report

2.1.1 Annan Treatment Plant

82mm of rain was recorded for the month, there were no changes in the weir heights,

and the raw quality remained high

Low water usage in Cooktown allowed for extensive sludge removals of the

sedimentation tank

Ergon Energy’s power outages has caused problems with the plants ability to

communicate to town

Routine maintenance has taken place around the Treatment Plant including mowing

and fire breaks have been maintained

Water sampling as per the Sampling matrix were collected and analysed, with all

samples complying

2.1.2 Cooktown Water Report

9 service repairs for this month

1 mains repair took place in Charles Street, and a repair was done on a leaking fire

hydrant

Water Meter readings took place this month

samples complying

2.1.3 Laura Water Report

There were no service or mains repairs this month

A CIP and routine maintenance were performed weekly

Water meter readings took place this month

samples complying

15, 16, 17 FEBRUARY 2016

2.1.4 Lakeland Water Report

1 service repair took place in Cyril Street this month

No operational problems this month

Water Meter readings took place this month

samples complying

2.1.5 Coen Water Report

The water supply came from the Coen dam and the bores this month

Repairs were carried out to the injection point for the chlorine on the recirculation

piping

The Compressor had all air lines to the pressure switch cleaned and all fittings

retightened, the pressure switch is now working

The plant was run on membrane bypass by using a backup compressor to supply air to

the acum plant

A pressure switch was fitted to the Shepherds Bore

New ABS 100mm fitting was fitted to the vivendi plant outlet side to the reservoir

A CIP was performed this month

New light battens were fitted at Shepherds bore and the water plant lab

Meter readings were completed this month

Routine maintenance around the treatment plant, Depot and bores took place, mowing

and wiper snipper was completed around all bores and the dam shed

Water sampling as per the sampling matrix were collected and analysed, with all

samples complying

2.2 Waste Water Report

2.2.1 Cooktown Waste Water

A spare pump was installed to the IAT and a replacement pump has been ordered

The telemetry battery has been replaced at the effluent pump station

The tracking arm to the belt filter press has been lubricated and adjusted and the belt

greased

There was a critical fault at pump station 5

New fans have been ordered for the blowers

New belts have been fitted to BL276

An alum leak has been fixed in the chemical shed

CV 281 has a fault causing blower 276 not to run, a new actuator valve has been

ordered, and we are waiting on its arrival to eliminate the critical alarms

Number 2 pump from Boundary Street has been reconditioned and a plug fitted, the

rotation has been checked and is ready for installation

Routine maintenance took place around the Treatment Plant, mowing and weed

spraying

Regular maintenance is ongoing as is adjustment of aeration time, sludge removal and

chemical use

15, 16, 17 FEBRUARY 2016

River & treatment plant samples were collected and sent off for analysis, with the

results showing the plant to be running well. All tests complying with EPA licence

conditions

2.2.2 Coen Waste Water

The treatment plant has been operating well this month with no operational problems,

operations have been routine, with minor adjustments to chlorine dosing and aeration

80 kilos of lime was added to the process to maintain pH balance during the month

Effluent has been primarily pumped to the irrigation area this month

Routine maintenance brush cutting and mowing has taken place at the Regent Street

Pump station and out the front of the Sewerage plant

The chlorine contact tanks have been cleaned this month

Samples were collected and sent off for analysis, all complied with licence

requirements

Aerodrome Operations

Cooktown Airport

Fuel sales for January were slow as usual. 3119.42 litres of fuel were sold (1014.36 Lt Avgas,

2105.06 Lt Jet A1).

Works over the Christmas period was mainly confined to mowing, slashing and maintenance

of plant, equipment and the grounds.

The Coen annual emergency exercise (desk top) was held in Coen. The exercise was well

attended by local emergency personnel and stakeholders. The Coen community’s ability to

respond to an emergency at the aerodrome is extremely encouraging and the best that I have

seen since I have been involved.

Cooktown Airport Fuel Sales

Avgas (L) Jet A1 (L) Total Litres

15, 16, 17 FEBRUARY 2016

Coen Airport

Core business activity

Total landings for the month: 59

Fuel Sales Avgas JetA1

Litres 2988 8332

$ Value 7290.72 12914.60

Plant and Equipment

Plant and equipment in regular use is operating well with no issues.

Exhaust for main generator has been re-routed to move it further away from diesel

storage tanks

The new A.F.R.U. is installed and awaiting flight testing before being put into

commission.

Aerodrome Maintenance

Most slashing has been completed.

Two areas next to the residence and along the fence line have been burned as a

cleanup measure and to reduce vermin risk around buildings.

Other Issues

A table top exercise has been conducted in accordance with regulatory

requirements.

Cleaning up of mess left by Road Tec. (who promised the area used for material

storage would be left “pristine”) is under way. Plastic sheeting, rotting sand bags,

and left over material is being removed. Should further requests for assistance

with storage of road surfacing materials be received I will be refusing and will not

be responsible for cleaning up after them if they seek permission elsewhere.

A pile of unused surfacing material was dumped airside, by Pioneer, instead of

being returned to the storage area from which it was loaded. This was following

the reseal of the taxiway and apron. Over time this will be moved back to the

correct storage area, As I only have the bucket on the tractor this will be a fairly

large job and will take some time to complete.

15, 16, 17 FEBRUARY 2016

Parks and Gardens

4.1 General

Tree maintenance – removal of dangerous or damaged limbs, obstructive vegetation,

fallen palm fronds etc; clearing of roadside vegetation to improve visibility. Two

Bloodwoods compromised by termites removed from Lakeland, one from the road

reserve and one from the park.

Mowing and whipper-snipping, including within parks and reserves, the Cooktown

cemetery, council blocks and facilities, and road reserves including Helen, Harrigan

and Charlotte Streets. Similar maintenance undertaken in towns including Rossville,

Ayton, Lakeland, Laura, Coen and Portland Roads.

Loose litter collection within parks and reserves and roadsides, road kill removal and

outlying windyloo servicing

Weed control within parks and streets through herbicide spraying including gutters,

channels, footpaths and around posts etc

Debris removal from roadside gutters and crossovers

Botanic Gardens and general garden maintenance

Cleaning tables and BBQ

Irrigation systems now reduced to wet season mode

Playground inspections undertaken

Lions Park Playground – awaiting corrosion treatment by Boilermakers

Milton Fiske memorial park bench installed at Botanic Gardens

Traffic triangle (intersection Harrigan and Hope Streets) – garden removed due to

unsustainable levels of maintenance required. A smaller garden surrounded by grass

will be installed

Traffic Counts Data

Traffic counts data is now available on the Cook Shire Web Site under the Roads section on

RHS of Home Page. It will be updated regularly as data comes in.

Coen Airport Fuel Sales

Series1 Series2 Series3

15, 16, 17 FEBRUARY 2016

Appendix A

Last updated 3/02/16 Cyclone Nathan 2015

Brief Description of Roads in the area of

the Submissions

Various Cook

Shire Roads

Bamaga

Moreton/Bramwell

Various Local

Roads Dixie / Kimba

Strathgordon /

Aurukun

Palmerville /

Maytown

Lillyvale /

Marina Plains

Lakefield / Mt

Webb Wakooka

Various Cook

Shire Roads

Reference Number Emergent Works CoSC.48.15 CoSC.49.15 CoSC.51.15 CoSC.52.15 CoSC.53.15 CoSC.54.15 CoSC.55.15 CoSC.56.15

Pre - Contingency Total $7,077,692.51 $2,349,373.14 $5,580,060.34 $5,534,191.98 $4,764,301.70 $2,553,895.71 $4,039,713.80 $383,042.03

Contingency 20% $1,415,538.65 $469,874.02 $1,116,011.81 $1,106,838.41 $952,860.32 $533,016.94 $807,942.76 $76,608.41

Escalation 5% $353,884.66 $117,468.50 $279,002.95 $276,709.60 $238,215.08 $133,254.24 $201,985.69 $19,152.10

Project Management 10% $707,769.33 $234,937.01 $558,005.90 $553,419.21 $476,430.16 $266,508.47 $403,971.38 $38,304.20

Pre Approved amount $9,563,865.12 $3,204,549.65 $7,554,177.87 $6,081,873.44 $6,438,426.49 $3,597,864.35 $5,534,099.39 $841,911.73

Total Sub amount $9,554,885.15 $3,171,652.67 $7,533,081.00 $7,471,159.20 $6,431,807.26 $3,486,675.36 $5,453,613.63 $517,106.74

Expenditure to Date (Includes Committed) $1,671,810.44 $7,452,112.50 $1,615,798.47 $5,381,693.85 $4,720,557.88 $4,098,204.54 $2,325,519.75 $3,347,345.90 $24,902.11

Actual Expenditure to Date $7,442,232.00 $1,615,798.47 $5,381,693.85 $4,720,557.88 $4,098,204.54 $2,322,319.75 $3,322,914.62 $12,174.83

Received to Date $1,661,730.71 $6,375,572.06 $1,267,685.25 $4,857,040.37 $4,293,867.06 $3,418,322.04 2,178,684.49$ $2,652,969.74 $155,132.02

Balance $10,079.73 -$1,066,659.94 -$348,113.22 -$524,653.48 -$426,690.82 -$679,882.50 -$143,635.26 -$669,944.89 $142,957.19

Percentage Complete (10% is held till

submissions are Aquitted) 100% 105% 69% 96% 85% 86% 91% 82% 3%

Approved

Payments are suspended at 90% of the approved value until the submissions are acquitted

15, 16, 17 FEBRUARY 2016

BIOSECURITY MONTHLY REPORT – FEBRUARY 2016

Report No. D16/1562 from Senior Biosecurity Officer

Précis

Report on the activities of the Biosecurity Unit including legislative changes, contracts and

current works in progress.

Theme 4.2 Environmental Wellbeing:

4.2.1 Undertake the management and provision of the following, to a standard that ensures

legislative compliance:

f) Pest and weed management services.

4.2.2 Where resources and capacity allow:

a) Incorporate best practice management as a benchmark in all activities.

Surveillance and Control Work

Weeds:

A positive identification from the herbarium of salvinia from a pond on a property in Cooktown.

The residents have been advised.

The roadside weed spraying is being done in house though the Biosecurity Services team this

season as this was assessed as a much more cost effective options following the tender

assessment for the Weed Control and Spraying Panel of Pre-qualified Suppliers conducted last

year. The roadside control work commenced on 1st February in the southern part of the Shire.

Pest Animals:

Pig trapping: (Council’s loan traps): Two pigs were euthanased after being caught in a trap

located on Hope Street, Cooktown, in January.

Cook Shire Biosecurity Plan

A two day workshop was held with FNQROC on 7th

December to develop plan layout and

structure and do the first run of prioritising areas for weed management objectives. These are

now being used to develop maps of the mapped distribution of priority weeds from the previous

CSC Pest Management Plan to be used it the next round of stakeholder consultation.

Joint initiatives/collaborations

CYNRM has commenced planning the second round of control of Calotrope in the Lakeland

region. Biosecurity officers are providing support for this project.

Funding applications

No new funding applications submitted.

Some additional funding has been secured by LGAQ for the control of Gamba Grass on the

roadsides in Cook Shire. Although only a small amount this will enable follow up of the work

15, 16, 17 FEBRUARY 2016

undertaken last year in the Cooktown rural area and on the Weipa road. To complement this

work a campaign to raise awareness of the fire dangers of Gamba Grass is planned for the

Cooktown rural community later in the year.

2015 1080 Baiting Run

Attached is a map depicting the stations within the Cook Shire local government area that

utilised Council’s 1080 baiting services in 2015 and the volume of bait distributed. Biosecurity

Services has requested that Queensland Parks and Wildlife supply data relating to their program

for 2015 so that a more comprehensive map can be developed. Feedback has been sought from

several stations regarding the efficacy of the 2015 program with all those contacted reporting a

decrease in the numbers of pest species targeted.

Customer Requests

3 enquiries have been received about Council’s pest incentive scheme.

Training/Workshops/Meetings/Conferences Darryn Higgins completed a Bachelor of Applied Science (Animal Science)(Animal and Plant

Biosecurity) with a GPA of 6.91 in December and is pursuing entry into the UQ Honours

program.

Cathy commenced a Diploma in Project Management in January being conducted by LGAQ.

This training is being held in Cooktown making it a cost effective option with several other

officers from various sections of Council attending. The benefit to Biosecurity is that skills will

be gained to better plan, manage and monitor projects such as contractors conducting weed

control for Council, upgrading the weed wash down facility, and contract work undertaken on

behalf of Government Departments such as the Department of Transport and Main Roads. This

will ensure ratepayers and Government funds are expended to provide the best possible pest

management outcomes.

An added benefit to Council is that Cathy’s project for the course is to develop a Project

Management System for use across Council. Cathy’s experience managing and improving the

Quality Management and the Environmental Management Systems (both externally certified

systems) at Power and Water Corporation in the NT will stand her in good stead for this project.

The other participants in the course will work in the project team to ensure that the policies,

procedures, forms, templates and registers developed reflect what is needed by project managers

working for Council.

Panama Disease Update

Cathy attended the Regional Working Group meeting held in Cairns on 7th

December. Notes

from this meeting are attached.

Signage advising the public to refrain from entering banana farms or moving potentially

contaminated materials has been erected on the southern approach to Lakeland. Additional signs

should be in place on the northern and western approaches by the February meeting.

15, 16, 17 FEBRUARY 2016

Lakeland Washdown Bay

The tanks at the washdown bay tanks have been cleaned out and will be disinfected in the next

month or so, when the weather permits.

Signage: We are still waiting on approval of the new signs from DTMR.

Biosecurity Act

Training will commence for Authorised Officers under the Biosecurity Act in March 2016.

Training will be introduced for Councillors and senior Council employees later in the year,

following the Local Government elections.

RECOMMENDATION

Report submitted for information.

15, 16, 17 FEBRUARY 2016

Attachment 1.

Notes from Panama Regional Working Group Update December 2015

Cathy Johnson attended the Panama TR4 Regional Working Group meeting on Monday 7th

December 2015. This is a précis of what was discussed/ presented.

Update on Actions from previous meeting

Biosecurity Queensland (BQ) is currently undergoing training to enable delivery of an

education package for service providers and utilities (Toolbox talks etc.)

CCRC, MSC, TRC and CSC have completed their risk registers and nominated a person

responsible for communication and collaboration between BQ and other councils. Douglas,

Hopevale and Cairns have yet to submit theirs.

BQ is currently reviewing and ground-truthing mapping and refining the dataset provided by

DSITI/QLUMP in collaboration with ABGC. Note: there are still some discrepancies with the

mapping of banana plantations at Lakeland.

Members were requested to confer with DNRM re specific mapping requests. Note: a map of

the Honey Dam catchment area has been provided by DNRM which clearly shows that the

washdown facility at Lakeland is within the catchment and therefore possesses a risk of

spreading Panama TR4 if the water within the washdown holding tanks contains active spores

and it overflows.

As requested at the last meeting by CSC, BQ are planning to deliver biosecurity awareness

activities at Lakeland and Cooktown early in the New Year. The Cooktown session will

incorporate the Saturday markets to capture the organic and market gardeners selling produce.

BQ are commissioning an assessment by technical experts on appropriate washdown procedures

and disposal of contaminated waste water/sludge from IP1.

Potential risks associated with banana debris during/post cyclones: BQ/ABGC held a

technically focused cyclone planning meeting in November. Basically it is accepted that

controlling the movement of Panama TR4 in a cyclone event will be extremely difficult.

Feral pig control/management: a Pig Management booklet being developed for Cassowary

Coast; Pig Control Forums planned for Mareeba and Atherton Shires.

Terms of Reference for the WG have been finalised.

New information

A third location of infected banana plants has been detected on the infected property (IP1) at

Tully. The infected plants and surrounding ones have been removed and destroyed.

Surveillance of banana farms is being expanded to properties not linked to IP1 or SP2.

Lakeland properties are programmed to be surveyed in early 2016. Note: BQ

An App has been developed for surveillance data where it can be uploaded automatically in real

time when in mobile phone range.

Accredited Training: 2 modules from the Cert III in Rural Ops are being developed/rolled out:

Follow Site Quarantine Procedures and Inspect and Clean Machinery for Plant, Animal and Soil

Material. Expressions of interest from potential students to be sent to Kylie Edwards at DAF.

15, 16, 17 FEBRUARY 2016

Presentation on effectiveness of sanitiser/disinfection products

The results of laboratory screening to assess the effectiveness of various sanitising/disinfection

agents in foot baths and dip facilities (in the presence of soil) in use on banana farms were

presented.

Farm Cleanse only acted as a suppressant with spores growing after 4-5 days;

Drive through dips of Steri-Max and PathX were both still effective after 3 weeks with

moderate sediment load – conc 120g/L

The results appeared to contradict previous information provided on the potential environmental

impacts from the most commonly used algaecides/biocides. This raised concerns among the

group and I raised the issue of disposal for waste water and sludge to prevent it having any

environmental impact. BQ did not have any real answers on appropriate disposal, as it is

unknown if there are any neutralising agents. So disposal on farm is still a concern, as people

are unlikely to deep bury this material.

Follow up required by CSC Biosecurity Services

Check that new areas of bananas at Lakeland on Mackay’s property have been included in the

mapping.

Find out what chemicals are being used and how farms are disposing of water and sludge from

foot baths & dips.

15, 16, 17 FEBRUARY 2016

Attachment 2: 1080 Baiting 2015

15, 16, 17 FEBRUARY 2016

DEVELOPMENT, ENVIRONMENT AND COMMUNITY

DEVELOPMENT, ENVIRONMENT AND COMMUNITY DIVISIONAL

REPORT – JANUARY 2016

Report No.D16/1691 from Director Development, Environment and Community

1. INFORMATION REPORT ABOUT WORKS TO THE NEW SECTION OF THE

COOKTOWN CEMETERY

An area of the Cooktown Cemetery has been cleared and surveyed to increase the number of

plots available for burials, as there are now a limited number of plots available. In order to

maintain alignment, decrease mowing and enable plots to be located easier the gap between

graves will be concreted and numbered.

Background/History

Cook Shire Council is responsible for the management of the Cooktown Cemetery. The cemetery

is located within a 9ha lot (7C17917) and is listed on the Queensland Heritage Register (QHR)

Place ID 601147. Less than a quarter of the 9ha is currently maintained and used for burials. The

remaining area (including areas previously used for burials) is now covered with significant

regrowth vegetation.

In April 2015, as part of ongoing operational works, an area was cleared of regrowth vegetation

with larger trees left for shade and some cycads in the southern area left for aesthetic value.

These works ensure that there will be sufficient ground to accommodate new burials for

approximately the next 50 years.

The area has been surveyed and is almost ready to be used for burials.

This area has been surveyed to accommodate graves with dimensions of 2.4m L x 1.2m W

(standard dimensions). In between the foot of one grave and the head of the next grave will be a

concrete strip with numbers stamped into the concrete. The area will look similar to the drawing

below.

Benefits

Other areas of the cemetery contain graves that are out of alignment which not only decreases

aesthetic value but also creates difficulties maintaining the grounds. Also a considerable amount

of time is spent by staff trying to locate a plot for either a burial or erection of a headstone. The

strip of concrete will alleviate these issues by creating a way to effortless align graves, decrease

the amount of mowing and by permitting quick identification of plots. Thus saving staff time

now and in the future and increasing the aesthetic value of our heritage listed cemetery.

These works fit within the current budget and will last for the next 50 years of burials.

Consultation

Stakeholders such as undertakers and the Parks and Gardens manager were invited to attend a

meeting on site.

15, 16, 17 FEBRUARY 2016

All building work within the heritage registered boundary of the cemetery requires an approval.

However Dr Anthony Simmons (Cultural Heritage Coordinator) from the Department of

Environmental and Heritage Protection suggested that an application for an exemption certificate

may be all that is required. An exemption has been applied for.

Representation of the new section with concrete strip for grave marking

2. GRANTS

Applications Submitted

Queensland State Emergency Service - Non-Recurrent Subsidy Program 2016-17 - Coen

SES - Coen SES emergency vehicle upgrade

Queensland State Emergency Service - Non-Recurrent Subsidy Program 2016-17 -

Cooktown SES - Cooktown SES headquarters regional training room

Expression of interest for Marine Debris Public Art Reef Guardian Council Great Barrier

Reef Marine Park Authority

Applications Unsuccessful

Department of Transport & Main Roads - Community Road Safety Grants Program

2015/2016 Round 4 – Portland Roads Pedestrian Road Safety Audit

Council Grants Open

Community and Economic Development Grants – Round 2

Event Development Program – 3 year funding

RADF – Round 2

15, 16, 17 FEBRUARY 2016

All applications close on Friday 26 February 2016

3. MEDIA, MARKETING and COMMUNICATIONS

Social media

Insights for Council’s official Facebook page, Cook Shire Connect, as of February 5, 2016

Total ‘likes’ – 1,847 (up 21 since last month).

Insights for Council’s official Twitter account, @CookShire, as of February 5, 2016

Council’s page has a steadily growing group of followers – now at 417, an increase

of 5 from last month.

Council is also growing followers for its recently re-activated Instagram account, Cooktowntnq,

(with 284 followers, up 13 since last month) and YouTube account, cooktownandcapeyork, with

4426 views.

Media coverage

Media coverage this month has included announcing the Australia Day Award nominees,

Council’s pest management incentive scheme, free grant writing and event management

workshops and the closure of Nature’s PowerHouse for revitalisation.

4. EVENTS and FESTIVALS

Upcoming Events and Date Claimers

20 February Azamara Quest Cruise Ship Arrival

27 February Multicultural Festival

10 March Women’s Day

Australia Day

Australia Day was celebrated at the PCYC Events Centre on 26 January with 150 people in

attendance. 10 Cook Shire residents became Australian Citizens in an official citizenship

ceremony and our Australia Day Ambassador Kevin Keeffe presented the Australia Day

message. The winners of the Australia Day awards for 2016 were:

Citizen of the Year – Jim Fay

Young Citizen of the Year – Shani Miller

Volunteer of the Year – Jody Andrews

Sports Administrator Award – Nardia Whitman

Sports Award – Oliver Hanson

Arts Award – Jane Dennis

Cultural Award – Sayah Scott

Events Development Program

A review of the previous Major Event funding has resulting in a new Three Year Events

Development Program being introduced. The program is designed to provide assistance to

developing events of regional and state significance within Cook Shire. It is designed to provide

seed funding for new events, assistance with program development and enhancement of existing

15, 16, 17 FEBRUARY 2016

events that demonstrate innovation to bring them up to the level of state significance and

marketing support to grow events to become self sustaining. Businesses as usual activities are

ineligible under this program.

5. TOURISM

Meetings and Training

Cooktown Chamber of Commerce and Tourism

RV Camping Area review

Cruise Ship Debrief

RV Camping Area

An Expression of Interest has been distributed calling for interested people or organisations to

lease two freehold lots at 3 and 5 Charlotte Street for the purpose of operating a Recreational

Vehicle camping facility. Expressions close 19 February 2016.

Cruise Ships

The Azamara Quest arrived on 2 January with 620 passengers disembarking to explore

Cooktown. The next cruise ship is arriving on 20 February and a combined effort between the

Cooktown Chamber of Commerce and Tourism, Council, community groups and the Visitor

Information Centre will ensure visitors are welcomed to Cooktown when disembarking at the

wharf.

6 ECONOMIC DEVELOPMENT

Meetings and workshops

Lakeland Progress Association

2016 Census

Incubation Hub at Cooktown Library

The next workshops to be held at the Incubation Hub, utilizing the QLD State Libraries Vision

2017 Grant funding for business focused workshops will be:

Saturday 6 February

Saturday 20 February

Saturday 5 March

Michael Lawrence from Inspire Business Consulting will be returning to Cooktown to discuss;

Financial Management – Back to Basics, Financial Analysis – the Next Steps and Planning for

Success.

15, 16, 17 FEBRUARY 2016

Welcome To Signs

The “Welcome To” signage project has been ongoing since before January 2015. Recently a

budget was set to see the finalisation of this project, in which the Road Corridor Permit

application was sent to the Queensland Department Transport and Main Roads for approval.

New signs will be ordered for the replacement of old, faded signs situated at; Laura, Lakeland,

Coen, Marton, Ayton, Rossville and the local government boundary between Cook Shire and

Mareeba Shire. Keeping in mind that Ayton and Rossville signs are not on State controlled

roads.

2016 Census

The Local Engagement Manager for Cape York visited to discuss the rollout of the 2016 Census

and the level of support in which Cook Shire Council are willing to give, in ways such as

utilising every media opportunity and repeating key messages that will reiterate the importance

of completing the Census, to support a growing region.

Strategic steps were also outlined that will take place in the coming months for recruitment of

Area Supervisors and Field Officers. Once the Area Supervisor has been selected, further

discussions with Council will take place over the coming months.

Digital Strategy

As part of the development of the Digital Strategy, Telstra and NBN have been engaged to

deliver several presentations in the lead up to the delivery of high speed broadband.

The presentations will be aimed at different sectors of the community: business, health and

education as well as a presentation to Cook Shire Council staff. The presentations will take place

over the 1st and 2

nd March.

The Cooktown Chamber of Commerce and Tourism (CCCT) have developed a strategic

direction plan in which a number of key initiatives are planned for 2016 - 2020, including a

series of networking functions over the next few months. An information session open to

members and non members will be held 9 February to present:

New initiatives and the introduction of digital technology including the new Chamber of

Commerce website launch

Planned events for 2016

Explore Cooktown brochure

Commitment to the short break/weekend tourism market

Showcase the new pull up banners and displays as a result of the Cook Shire Council

Economic Development Grant

15, 16, 17 FEBRUARY 2016

BUILDING AND DEVELOPMENT REPORT – FOR THE MONTHS

OF DECEMBER 2015 AND JANUARY 2016

Report No.D16/1619 from Development Coordinator

Précis

Building Approvals issued by Cook Shire Council and / or Private Certifiers for the months of

December 2015 and January 2016 within Cook Shire.

Background/History

This report is normally done monthly, but due to staff on leave the December report was not able

to be placed in the January agenda. The report has been simplified from previous months / years

as the level of information that has been given is not necessary.

Consultation

Policy Implications

RECOMMENDATION

That Council accept the report for information purposes only, as an indication of growth and

development within Cook Shire.

15, 16, 17 FEBRUARY 2016

DECEMBER 2015 Building Approvals

Application No: Estimated Cost Building

Town Certifier

DA/3526 $100, 210.00 Shed Ayton Cook Shire

Council

DA/3548 $3,000.00 Pergola Cooktown Cook Shire

Council

DA/3543 $69,500.00 Swimming

Pool and

Lakeland Cook Shire

Council

DA/3521 $2,900.00 Addition to

Cooktown Cook Shire

Council

DA/3528 $86,087.00 Class 7 shed , Cooktown Cook Shire

Council

DA/3535 $161,312.00 Relocated

building to

dwelling

Cooktown Cook Shire

Council

DA/3536 $70,000.00 Relocated

building to

dwelling

Cooktown Cook Shire

Council

DA/3533 $80,000.00 Relocated

building to

dwelling

Cooktown Cook Shire

Council

DA/3534 $155,000.00 Relocated

building to

dwelling

Cooktown Cook Shire

Council

DA/3550 $320,000.00 Staff Rec

Lizard Island Incert Certifiers

DA/3553 $354,250.00 New Dwelling Cooktown Cook Shire

Council

DA/3557 $250,000.00 Refurbish

burnt out

dwelling

Cooktown All Construction

Approvals

15, 16, 17 FEBRUARY 2016

Total value of approvals this period: $ 1, 652, 259.00

Total value of approvals same period last year: $ 1, 429, 666.00

Total value of approvals to date

(Financial year 2015/2016): $ 11, 225, 910.70 Total value of approvals to date same period last year: $ 15, 970, 388.48

JANUARY 2016 Building Approvals

Application No: Estimated Cost Building

Town Certifier

DA/3487 $298, 650.00 House Cooktown Cook Shire

Council

Total value of approvals this period: $ 298, 650.00

Total value of approvals same period last year: $ 390, 117.50

Total value of approvals to date

(Financial year 2015/2016): $ 11, 524, 560.70 Total value of approvals to date same period last year: $ 16, 360, 505.98

Planning Development Applications lodged for assessment in December 2015 and January

DA/3556

Material Change of Use – Community

Facility (Multi-Purpose Centre)

Code Assessable

Referral Agencies Concurrence

Dept Transport & Main Roads (DTMR)

within 25m of a Main Road

through State Assessment & Referral

Agency (SARA)

Lot 99 on Plan SP249728 – Peninsula

Developmental Road, Laura

Zone – Village

DA/3549

Reconfiguration of a Lot –

Two (2) into four (4) lots

Code Assessable

Referral Agencies - Nil

Lot 2 on RP730047 and Lot 8 on

C17911 – 7 & 9 Flinders Street,

Cooktown

Zone – Low Density Residential

15, 16, 17 FEBRUARY 2016

CORPORATE SERVICES

FINANCE

FINANCE STATUS JANUARY 2016

Report No.D16/1557 from Diana Spyker

Accounts Payable – January 2016

Cheques issued 22 Value $ 116,056.93

EFTs paid 260 Value $ 2,168,977.78

Cancelled EFT 3 Value $ (372.22)

Cancelled Cheques 0 Value $ (2,000.00)

Total Expenditure $ 2,283,320.54

Accounts Receivable – January 2016

Invoices Issued 100 Value $ 1,467,854.05

Credits Notes 7 Value $ (180,178.85)

Aged Balances Current $ 241,332.10

30 Days $ 36,906.50

60 Days $ 25,931.97

90 Days $ -1,092.24

90+ Days $ 35,698.86

Total Outstanding $ 338,777.19

Letters of Demand 2

Wharfage Report January 2016

Vessel Days at Wharf

Asmara Quest N/C

Coral Expeditions II 2

Southern Venture 2

Condamine 2

Miss Doreen 1

Hallem 2

Coimbra 1

Stella Raine 1

Unloads

15, 16, 17 FEBRUARY 2016

Vessel Unload to Unloaded

Coimbra Sea Fresh Live Trout

Condamine East Star Live Trout

Hallem Sea Fresh Live Trout

Stella Raine Sea Fresh Live Trout

Miss Doreen Sea Fresh Live Trout

Southern Venture Sea Fresh Live Trout

Rates Report –

January2015

R1 - Property Transfers When properties are sold

change of ownership details

are recorded by Council

Number of

Transfers

Dec 11

R2 - Change of Addresses When ratepayers change

their address details are

recorded by Council

Month Number of

R3 - Returned Mail Mailed returned as

addressee no longer living at

the postal address.

Alternative addresses

researched and mail re-sent

Month Number of

returned letters

R4 - Rate and Ownership

Searches Property searches are

compiled on application,

providing rating, property

and financial information on

a property

Month Rates

Searches

Ownership

Searches

Dec 3 0

Jan 7 1

R5 - Valuation Changes Month Number of

Valuation

Changes

15, 16, 17 FEBRUARY 2016

DebtRecovery Report

No. Details Statistics

D1 - Rates Debt

Outstanding

Month Balance BF Levied Less Payments

(includes

prepayments)

Less Rebates Interest Discount

Adjustment Total

Outstanding

December 654,747.83 3,639,877.08 -3,423,773.62 -45,648.70 37,935.56 -147,126.79 2,612.56 718,623.92

January 654,747.83 3,639,019.95 -3,494,532.54 -45,648.70 44,579.74 -147,108.19 -378.31 658,507.51

Difference being Sup levies not

updated as at 31/01/2016

Number of

Assessments by

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