nigp copper chapter reverse trade show sharon carpenter mike clawson victoria cortinas

NIGP Copper ChapterReverse Trade Show

Sharon CarpenterMike Clawson

Victoria Cortinas

Government EntitiesRepresented

Tucson Unified School District - Sharon

City of Sierra Vista - Mike

City of Tucson - Victoria

Where Do I Start?

Determine if your Goods or Services are needed by the particular entity

Make Contact with the appropriate Buyer

Register with the entity

Respond to Solicitations

Purchasing Dollar Thresholds

City of Tucson

Formal Bidding: $50k+

Informal Quotes: Micro Purchases up to $5k Small Purchases from $5k to $49,999

Purchasing Dollar Thresholds

City of Sierra Vista

Formal Bid: $50k+

Informal Quotes:Verbal up to $5kWritten from $5k to $49,999

Purchasing Dollar ThresholdsTucson Unified School District

Formal: Above $33,689

Informal Verbal Quotes: annual cumulative purchases

above $5,000 Written Quotes: annual cumulative purchases

above $15,000

Responding to SolicitationsRequest for Quotes (RFQ)

Invitation for Bids (IFB)

Request for Proposals (RFP)

Request for Qualifications (RFQ)

Request for Information (RFI)

Requirements for Consultants and Independent Contractors

Types of Consultants

Needs for Independent Contractors

Outsourcing of Services

Non-Traditional Purchases

Emergency

Sole Source

After the Fact

Construction Contracting Methods

Traditional Design – Bid – Build (DBB)

Design – Build (DB)

Construction Manager at Risk (CMAR)

Job Order Contracting (JOC)

Special ProgramsDisadvantaged Business Enterprises (DBE)

Small Business

Minority Business Enterprise (MBE)

Woman Owned Business Enterprise (WBE)

Local Preferences

Procurement Tools

Traditional RFQ, IFB, RFP

Arizona State Contracts

Cooperative Purchasing Agreements

Others

Purchasing “Contracts”Formal Purchase Order

Formal Contract

Purchasing Card (Pcard)

Field Purchase Order (FPO) / Check Request

Others

How to Get Your Foot in the Door

Fill Out Vendor ApplicationResearch the Needs of the Entity Relative to Your

Product or ServiceContact the Appropriate Buyer – PhoneSet up a Face-to-Face Appointment (time permitting)Provide Relevant Information on Your Product or

ServiceBuyer Can Coordinate a Meeting with the End-Users

How to Burn Bridges

Back Door Selling (Going Directly to the End-User)

Provide Gratuities / Items or Services of Value

Rely Solely on DBE / MBE / WBE Status

Non-Performance on Awards Received

Complaining / Bad Mouthing Buyer or Entity

PROTESTS

Informal Questioning of the Buyer / Process

Formal Protest Process

Negative Impact – Protests Without Basis

Protests Used Properly Ensure Fair Competition

Perceived Roadblocks in Doing Business with the Entity

Unavailability / Access to the BuyerPaperwork / Bureaucracy / Red TapeUnrealistic Bid / Qualification RequirementsBuyer Has Favorite Vendors / Suppliers / ConsultantsNever Receive Opportunities to Bid / Quote / Propose

Other Challenges

Now That We’ve Confused Now That We’ve Confused You..You..

QUESTIONS

CONTACT INFORMATIONSharon Carpenter, Purchasing Manager, Tucson

Unified School District, (520) 225-6093 sharon.carpenter@tusd1.org

Mike Clawson, CPPO, Procurement Manager

City of Sierra Vista, (520) 417-4414

mclawson@ci.sierra-vista.az.us

Victoria Cortinas, C.P.M., CPPB, Principal Contract Officer, City of Tucson, (520) 837-4140

victoria.cortinas@tucsonaz.gov