new workers in your workplace the supervisor role under law

New Workers in Your Workplace

Some need more mentoring and help than others but all need great safety

Benefits of Supervisor Orientations

• Welcome new employee• Provides essential information • Helps you get to know the employee and

assess training needs• Create a Positive 1st Impression• Reduce turnover

Overview of Supervisor checklist

• Attendance• Equipment/Property use• Professionalism• Personal concerns• Job expectations• Department Functions• Training

4

Who is responsible for orientation?

• The Occupational Health and Safety Act requires employers and supervisors to train workers to know the hazards in their workplace and the procedures for doing the job

• Beyond this legal requirement, many people have a role to play in making sure that individuals are properly prepared and entry into the workplace

• Different people could be responsible for different parts of an orientation program

Your Leadership Role• Have an orientation plan

• Coordinate with Human

Resources• Oversee orientation

process• Evaluate progress of new

employee

Before First Day • Make staff aware of new

employee• Designate a workstation• Plan and schedule

orientation activities • Gather necessary

information and paperwork

• Select an assistant

The First Day

• Welcome the new employee• Introduce employee to co-workers and

workplace• Complete paperwork• Have employee attend HR orientation session.

Welcome to [your company]Safety is the priority for

everyone working here

To help you start to work safely, we provide three levels of orientation GENERAL

DEPARTMENTAL

SITE SPECIFIC

8

OH&S Program Components

(list the components here if different)1.Organizational Commitment2.Programs and Procedures3.Hazard Identification and Risk Assessments4.Training, Education and Certification

9

OH&S Program Components (continued)

4. Inspections5. Incident Investigations6. Program Administration7. Joint Health and Safety Committee

10

SAFETY POLICY

(insert your safety policy here)

11

Responsibilities

• The Organization• Managers• Supervisors• Workers

12

Every employee has a right to:

13

KNOW THE HAZARDS

PARTICIPATE IN SAFETY ACTIVITIES

REFUSE UNSAFE WORK

If they have reasonable cause to believe that to do so would create an undue hazard to the health or safety of any person

Right to Refuse

14

Know the Hazards

• Working Alone or in Isolation• Workplace Violence• Biohazards/Hep A and B Vaccination• GHS• Hearing Conservation• RSI’s and MSI’s• (add additional known/foreseeable hazards)

15

Working Alone or in Isolation

• Check in/out at beginning or end

• Periodic check-in’s throughout day

16

Violence in the Workplace

• Non-worker to worker

• A potential hazard for all staff

17

Biohazard Control program

18

UNIVERSAL PRECAUTIONS

VACCINATION PROGRAM

GHS or Global Harmonized System of Chemical USAGE and STORAGE

• Workers have a right to know the hazards of the products they work with

• Three components:– Classification– Labeling– Material Safety Data Sheets

19

Hearing Conservation Program

• Annual hearing tests for workers exposed to loud noise

• Hearing protection provided by employer

20

RSI’s and MSI’s

Repetitive Strain Injuries

– Risk lessened by workstation set-up and varying the work

Musculoskeletal Injuries

• Manual Material Handling

• Safe lifting procedures

21

General Safety Rules

• (add any organizational general safety rules)

• Housekeeping• No horseplay• Fellow worker concept• Use of appropriate personal protective

equipment

22

In case of injury or incident…

• Report all incidents to your Supervisor– Including near-miss incidents and hazards

• (information on how to report)• (information on where to find forms)• (information on how to contact first aid)

23

Next….

• Tour of your work area

• Introduction to fellow workers

• More specific safety orientation– Including Emergency

procedures

24

Harassment Policy

– The company condemns any acts in its work environments that create the potential for illegal harassment, both in terms of individual employee morale and in violation of applicable federal, provincial, state, and local laws.

– The company will not tolerate harassment of any employee because of that employee’s sex, gender, sexual orientation, race, color, religion, national origin, age, or disability.

Alcohol & Drug-free Workplace– The company is committed to an alcohol- and

drug-free workplace in the interest of safety for its workers, employees and the public.• Unauthorized possession, use of, or being under the influence of

alcohol or prescription or illegal drugs is prohibited any time an employee is conducting company business, while on or off company property, or operating a company vehicle.

• Abuse includes dependence and/or using drugs for reasons other than for which they are legally prescribed.

Problem Resolution– Employees are encouraged to make it known if an

employment problem arises.• A clear and frank discussion with your immediate

supervisor is the most efficient way to reconcile it.

– Sometimes discussion with other administrative personnel or with HR may be helpful.• If the concern is unresolved, employees are encouraged

to meet with their supervisor to discuss solutions.

Workers Compensation

– Workers’ Compensation• Income protection for on-the-job injuries.

29

Why workers get hurt

• No training• No experience• Do not know their legal rights• Afraid to ask questions• Trying to balance several responsibilities• Distracted

30

What is OHS orientation?

• Occupational Health and Safety (OHS) orientation involves getting employees and others familiar with the workplace’s health and safety program and the hazards people may be exposed to

• Orientation ensures that individuals are familiar with the company’s expectations for health and safety, the role that the individuals have in the health and safety program and the hazards of the particular worksite

31

Here’s what you need to know whenever you start a new job

• The Law– there are health and safety laws that specify rights

and responsibilities for everyone in the workplace– the law also has provision for setting up a joint

health and safety committee or choosing a health and safety representative for your workplace

32

Rights & Responsibilities

• Worker Rights– You have the right to• Know about hazards in your workplace• Participate in keeping the workplace healthy and safe• Refuse unsafe work

33

Rights & Responsibilities

• Worker Responsibilities– Always practice safe work procedures– Report unsafe conditions as quickly as possible to

your supervisor or employer– Properly wear any protective equipment the job

requires– Do not do anything on the job that will endanger

yourself or others

34

Key Definitions Hazards

A workplace hazard is any condition, practice, behaviour, or a combination of these that can cause injury or illness to a person or damage to property

35

Key Definitions Types of Hazards

• Biological• Chemical• Ergonomic• Physical• Psychosocial

Knowing the Elements of the Pyramid

37

Key Definitions Hazard Control

• Hazards should be eliminated or at least controlled to minimize exposure to risk

• Here are a variety of ways to control hazards:– Substitution with a less hazardous material,

process or equipment– Re-engineering equipment or a work process– Installing physical barriers like machine guarding– Personal protective equipment (PPE)– Ventilation

38

Learn how to protect yourself

• Safe Operating Procedures (SOPs)– Knowing the SOPs for equipment you use will help

you do your job properly and safely– By following SOPs you will use your equipment the

way it was intended

Key Points to Remember

• Orientation provides information new employees need to get off to a good start

• Orientation has a direct impact on future productivity, performance, and job satisfaction

• You play a key role in the success of the orientation process

Quiz

40

Week 2 – Week 4

• Review first week• Answer questions or concerns• Make sure benefits have been set up• Complete Department Orientation checklist

and send to HR• Discuss goals for review period