nc3c powerpoint presentations

PowerPoint™

Presentations

Slide #1

Slide #8

The PowerPoint Problem

Slide #9

Boring

Slide #10

Replacement to a

Memo

Slide #11

Crutch

Slide #12

Too Long

Slide #13

BoringSlide #15

The Problem

• Too much information in the presentation

• Too much information on the slides

• Reading

• No Preparation

• Not knowing their subject and

• Expect a PowerPoint

Slide #16

Too Much Power

Slide #17

Slide #19

Slide #21

Blame PowerPoint

Slide #24

“The use of the PowerPoint presentation has been a disaster. It should be ditched.”

– John Sweller

Slide #25

Crutch

• It’s not a teleprompter

• It’s not a substitute for handouts

• It’s not a thought organizer– PowerPoint has been accused of oversimplifying

complex issues

– PowerPoint has been accused of promoting lazy thinking (The thought that everything can be reduced to a couple of bullets)

• It can stifle conversation with the audience

• It turns poor presenters into robotsSlide #26

Crutch

Slide #27

Originally For the Mac

Slide #28

A Good Presentation

Slide #29

Is PowerPoint

Needed?

Slide #30

Presentation Concept

Content Design Delivery

Slide #31

Garr Reynolds

Slide #32

Slide #34

Answer:

• Who is the audience?

• What’s the visual medium most

appropriate?

• What’s the Central Point?

• What’s the Carry Away?

Slide #35

What’s The End

Game?

Slide #36

“… a lot of people have given up on writing the documents. They just do the presentations.”

– Robert Gaskins

Slide #37

document

Slide #38

slideument

Slide #39

Garr Reynolds

Presentation Concept

Content Design Delivery

Slide #40

Concept:

Use PowerPoint to

Support the Message

Slide #41

Presentation Concept

Slides Notes Handouts

Slide #42

1. The Slides The Audience will

see

Slide #43

2. The Notes you will see

Slide #44

3. Handout to be taken away

Slide #45

Presentation Concept

Slides Notes Handouts

Slide #46

Content

Slide #47

Design

Slide #49

“Our lives are frittered away by detail: simplify, simplify.”

– Henry David Thoreau

Slide #51

We Sell Fresh Fish Here

Slide #53

Fresh Fish Sold Here

Slide #54

Fresh Fish Sold

Slide #55

Fresh Fish

Slide #56

Fish

Slide #57

Tips

Slide #60

Blogs are like Sharks

A shark must keep moving or die

A blog must be regularly updated or it too

will die

How often should you update your Blog?

Some successful blogs are updated once

a week, others several times a day.

The key is to be consistent.

Most Workers Would Use

Cycles

Likely Not28%

Likely Use72%

Most Workers Would Use

Cycles

Likely Not28%

Likely Use72%

72%

Slide #67

72%

Slide #68

The Rule of ThirdsSlide #69

A Wise Person:

Is made and not born

Slide #70

A Wise Person Knows…

• When and how to make “the exception to every rule.”

• When and how to improvise. Wisdom is “moral Jazz.”

• How to choose among virtues or rules when they conflict.

• Finally, a wise person uses these moral skills in pursuit of the right aims, to serve and not to manipulate.

Assertion-evidence

slide

Slide #72

Iron

• An abundant metal, makes up 5.6% of Earth’s crust

• Properties:– Shaped, sharpened and

welded

– Strong and Durable

• Accounts for >95% of metals used

• Iron ores discovered in Michigan’s Upper Peninsula

• Soon found other ores in upper Wisconsin and Minnesota

Slide #73

Iron ores make up 5.6% of the Earth’s crust and account for 95% of the metals used

Is strong and durable

Can be shaped, sharpened and welded

75

If necessary, identify key assumption or background for audience—keep to two lines (18–24 point type)

Image(s)supporting

above assertion

This sentence headline makes an assertion on the first topic in no more than two lines

Slide #75

76

Fragments quickly outpace the blast wave, and become the primary hazard to personnel

Slide #76

77

Call-out, if necessary: keep to one or two lines

Image or equations supporting the headline assertion

Call-out, if necessary: keep to one or two lines

Call-out, if necessary: keep to one or two lines

This sentence headline makes an assertion on the second topic in no more than two lines

Slide #77

Presentation Concept

• Content

• Design

• Delivery

Slide #78

Presentation Concept

Content Design Delivery

Slide #79

Delivery

Slide #80

Slide #81

Too Much

Slide #82

Too Little

Slide #83

Slide #84

Slide #87

Slide Master List

Slide #88

Slide #89

Your Handout

Practice

Practice

Practice

Slide #90

Slide #91

It’s All They See

Slide #92

Selected Income Characteristics, continued

County o f City o f

V an Fort

Chara cteristic Hunt Ka ufman Rains Rockw all Za ndt C ommerce Dalla s W orth Plano

Income, 1999

M edia n House hold 36,752 44,783 33,712 65,164 35,029 24,065 37,628 37,074 78,722

M edia n Family 44,388 50,354 40,329 71,448 41,175 37,284 40,921 42,939 91,162

P er Ca pita 17,554 18,827 16,442 28,573 16,930 14,444 22,183 18,800 36,514

Re al Income , Percent

Cha nge 1989-1 999

M edia n House hold 11.9 26.5 19.5 18.4 28.1 12.7 5.5 7.6 12.5

M edia n Family 12.0 23.8 21.9 16.1 27.0 29.5 -1.2 6.8 18.0

P er Ca pita 14.2 25.4 18.3 22.4 28.8 15.2 4.9 10.1 28.9

House hold Incom e Ca tegory,

B y Num ber 1999

House holds 28,751 24,363 3,637 14,581 18,233 2,839 452,009 195,309 81,179

Le ss than $10,00 0 3,348 2,090 442 492 2,294 702 47,522 20,658 1,982

$1 0,000 to $14,99 9 2,283 1,397 309 421 1,512 316 27,270 13,486 1,595

$1 5,000 to $24,99 9 4,090 2,528 575 1,044 2,763 443 65,666 28,887 3,998

$2 5,000 to $34,99 9 3,953 3,150 560 1,334 2,540 374 68,020 28,592 5,670

$3 5,000 to $49,99 9 4,957 4,475 663 1,970 3,264 326 77,132 34,179 9,446

$5 0,000 to $74,99 9 5,656 5,384 633 3,272 3,482 368 74,160 35,369 15,798

$7 5,000 to $99,99 9 2,501 2,804 279 2,381 1,275 168 36,030 16,814 12,851

$1 00,000 to $149,999 1,348 1,842 135 2,178 732 82 29,478 11,123 16,880

$1 50,000 or m ore 615 693 41 1,489 371 60 26,731 6,201 12,959

House hold Incom e Ca tegory,

B y P ercent 1999

House holds 100.0 1 00.0 100.0 100.0 100.0 100.0 1 00.0 1 00.0 1 00.0

Le ss than $10,00 0 11.6 8.6 12.2 3.4 12.6 24.7 10.5 10.6 2.4

$1 0,000 to $14,99 9 8.0 5.7 8.4 2.9 8.3 11.2 6.0 6.9 2.0

$1 5,000 to $24,99 9 14.2 10.4 15.9 7.1 15.1 15.6 14.6 14.8 4.9

$2 5,000 to $34,99 9 13.8 12.9 15.4 9.2 14.0 13.1 15.0 14.6 7.0

$3 5,000 to $49,99 9 17.2 18.4 18.2 13.5 17.9 11.5 17.1 17.5 11.7

$5 0,000 to $74,99 9 19.7 22.1 17.4 22.4 19.1 13.0 16.4 18.1 19.4

$7 5,000 to $99,99 9 8.7 11.5 7.7 16.4 7.0 5.9 8.0 8.6 15.8

$1 00,000 to $149,999 4.7 7.6 3.7 14.9 4.0 2.9 6.5 5.7 20.8

$1 50,000 or m ore 2.1 2.8 1.1 10.2 2.0 2.1 5.9 3.2 16.0

Clarify, but Explain

Slide #94

Visualize

Slide #95

Teleprompter

Slide #96

Use of a standard for PowerPoint™

Presentations for TV

PowerPoint on TV: The bad

• TV Resolution and ComputerResolutions are different

– Computer Resolutions are much better

• The conversion from PowerPoint to TV is not very tolerant of some colors

PowerPoint on TV: The bad

• Stay away from the edges

– The conversion process might ‘clip’ about .75 inch from all sides

– A good open border makes a slide appear cleaner

PowerPoint on TV: The bad

• Small Fonts are Hard To Read

– Use at least a 24 point font for the header

– Don’t use anything smaller than an 18 point font for other text

PowerPoint on TV: The bad

• A Big Block of Text is Hard To Read

In fact, researchers have found that with most slides being on the screen for only about 20 seconds, the reader is forced to look at the start of the sentence and jump to the end or read it once and want to read it again. People read at different rates and if you are talking and there is a screen full of text, they will start reading and either tune you out or read along or just ignore you. Tell them what you want to say and if you need a note to help, write it down somewhere. It all starts to look like a big block of stuff that is hard to read and then is difficult to convey. Is this not getting harder and harder to read and it is not at the smallest size. This is 19 point type. It just is confusing and messy. And to think, you know the concept from the header: A big block of text is hard to read.

PowerPoint on TV: The bad

• Some colors are bad for TV

– Avoid pure RED

• It bleeds on TV

• Some TVs will make a buzzing sound

– Use a Brick RED if you need a red color

PowerPoint on TV: The Good

• This background is better

• Short bullets are better

– Don’t read from the slides

• Spread text out over several slides

The outer box is the limit of visible area for many TVs

The Inner box is the TV Safe Area. It is best to stay in this area.

PowerPoint on TV: The Good

• A well-thought out presentation will effectively convey your message

PowerPoint on TV: The Good

• Short bullets are better

– Don’t read from the slides

• Spread text out over several slides

This is a second option

• Don’t use blocks of text

– It is very ineffective

• Punctuation is not needed

– If you need it regularly, your bullets are too long

– Use only when necessary

– Be consistent

Give your subtext here

MGTF Process and Timeline

Establish MGTF

Preliminary Impact

Assessment

Detailed Study

Implementation

www.nceastmgtf.com

July 08 Dec 08 June 09Oct 07

Marine Corps Installations EastThrough December 2008

71,963 73,963

10,351 10,351 10,738 10,908

51,730 53,705 56,623 59,044

0

10,000

20,000

30,000

40,000

50,000

60,000

70,000

80,000

2006 2007 2008 2009 2010 2012

Total Planned Civilians Active Duty

New River Place –Zoning Text Amendment

50’ W x 180’ D Lot

9,000 sq. ft. Lot

New River Place –Zoning Text Amendment

50’ W x 180’ D Lot

25’ Front Setback

25’ Rear Setback

6’ Side Setback

9,000 sq. ft. Lot

New River Place –Zoning Text Amendment

50’ W x 180’ D Lot

25’ Front Setback

25’ Rear Setback

6’ Side Setback

9,000 sq. ft. Lot

New River Place –Zoning Text Amendment

Two 25’ W x 180’ D Lots

25’ Front Setback

25’ Rear Setback

6’ Side Setback

Two 4,500 sq. ft. Lots

What it actually looked like

City Seal Slide

Slide #118

Agenda Item #11

New Business

Consideration

FY 2010

Capital Improvements Plan

Slide #119Slide #119

Community/Public Safety

Project Name Status Total Cost

Community Programs

Sturgeon City Boardwalk III 600,000

Chaney Creek Bioremediation Ph. II Exec 350,000

Fire

Georgetown Training Facility 204,000

Fire Station #5 2,946,500

Fire Station #6 Exec 3,302,500

Renovate Northwoods Fire Station Exec 486,750

Renovate Fire Station #4 Exec 497,500

Slide #120

Agenda Item #12

New Business

Budget Amendment

FY 2009 Public-Private Partnerships

Slide #121

Review Criteria

10% Obvious Need for Support

15%Historical Service or Demonstrated ability to perform

40%Alignment to Mission, Vision or Goals

15% Good Nonprofit Practices

20% Cost Effectiveness of Proposal

Slide #122

Committee Recommendation

10 Applications Received

• 8 Previously Funded

• 2 New

Slide #123

ACCOMPLISHMENTS/PROGRESS

RECYCLING

• $121,209 saved by municipal crews assuming recycling

collection

• Established two crews for curbside recycling collection

• Recycling participation increased from 36% to present 44%

• 1124 tons of recyclable materials collected in FY06-07

• 1427 tons of recyclable materials collected in FY07-08

• $112,029 savings in disposal fees

ACCOMPLISHMENTS/PROGRESS

CURBSIDE COLLECTIONS

Refuse collection crews decreased from 9 to 6

Sanitation personnel decreased from 41 to 37 employees

through attrition

For FY 06-07 & FY 07-08 approximately $128,000 saved in

salaries, not including benefits

Worker’s compensation cost decreased

CY 2005 - $79,505.51

CY 2006 - $174,816.64

CY 2007 - $6,915.50

CY 2008 - $15,739.64

Recycling Progress

FY06-07 FY07-08

1,124 Tons 1,427 Tons

$112,029 savings in disposal fees

Slide #126

Sanitation Status

Then Now

Refuse Collection

Crews9 6

Sanitation personnel 41 37

Slide #127

Workman’s Comp Claims

$0

$50,000

$100,000

$150,000

$200,000

2005 2006 2007 2008

Slide #128

Agenda Item #13

New Business

Consideration

COPS Hiring Recovery

Program Grant

Slide #129

10” X 7.5”

JPD Issue #1: Growth

Calls for Service

0

20

40

60

80

100

120

Th

ou

sa

nd

s

2004 2005 2006 2007 2008

Slide #131

Redeployment has been effectivePriority 1 Response Times

6:25

6:37

6:26

6:30

6:40

7:25

6:47

6:50

5:50

FY01

FY02

FY03

FY04

FY05

FY06

FY07

FY08

FY09

5:30 6:00 6:30 7:00 7:30

Thus Far This Year

Agenda Item #1

New Business

Site Plan Modification

Westpark Shopping Center

Slide #133

Vicinity

Can We Improve?

Slide #138

Presentation Concept

Content Design Delivery

Slide #139

Slide #140

Do this first

Slide #143

Crutch

• It’s not a teleprompter

• It’s not a substitute for handouts

• It’s not a thought organizer– PowerPoint has been accused of oversimplifying

complex issues

– PowerPoint has been accused of promoting lazy thinking (The thought that everything can be reduced to a couple of bullets)

• It can stifle conversation with the audience

• It turns poor presenters into robotsSlide #145

Fragments quickly outpace the blast wave, and become the primary hazard to personnel

Is PowerPoint

Needed?

Slide #147

BoringSlide #148

Next

• What are your Experiences

• What’s the impact of PowerPoint on your

organization?

• What Are Your Organization’s Rules?

• How do you guide PowerPoint on TV?

– Creation of a NC3C Guide?

Slide #149