naviance and the common application: partnering for student success - critical components 2016

Naviance and The Common Application: Partnering for Student SuccessScott Anderson, The Common Application (VA)Joe Green, Hobsons (VA)

• Introductions• Naviance and Common App by the Numbers• Integration Overview• How We Collaborate• On the Horizon• Q & A

Today’s Conversation

Naviance and Common App by the Numbers

The Naviance/Common Application Partnership

20.5M

DocumentsSubmitted

53%Common

Application% Freshman Application Forms Volume Transmit From Naviance eDocs

*Based on August 1, 2015 - February 2, 2016 Naviance eDocs volume compared to The Common Application volume

Naviance VolumeThe Common Application Integration

Average # of Applications

Per Student

NavianceUnique Common Application

applicants

Total # of Transcripts

Submitted to Common Application

Total # of Recommendations

Submitted to Common Application

Total # of Completed Forms

Submitted to Common Application

2.2429,625

1,758,935

1,427,868

6,141,597

Naviance/Common Application Integration

Integration Overview

The Common App and Naviance integration allows school staff to:

• Send all supporting documents (transcripts, letters of recommendation, etc.) directly to Common App colleges from within Naviance

• Complete all steps involved in processing Common App applications in Naviance (e.g. process Common App Early Decision Agreements)

Integration Overview

The integration allows students to:

• Automatically sync their college lists on the Common App and Family Connection

• Request transcripts, teacher letters of recommendation, and counselor evaluations for Common App colleges from Family Connection

Note: Students still complete and submit college applications via the Common App

Integration Overview

1• Student registers Common App account and selects high school.• All eDocs CEEBs are flagged in Common App.

2• Student enters Common App login info in Family Connection to match records.

3• Counselors upload transcripts using the Parchment print driver.• Counselors/Teachers submit forms via eDocs using Naviance interface.

4• Naviance delivers forms to Common App system.

5• School forms matched with student upon submission of Common App.

6• Colleges retrieve app and forms from Common App Control Center.

Follow that App!The Common Application Integration

Naviance Integration

ETL / ELT

Web Services Inquiries

OutcomeReporting

Counselor’s

Office

Data Triangulation

Student

Common App

Teachers

Hobsons Support

Application

RecommendationsTranscriptsSchool Reports

Recommendations

Sync

Validation Package Creation

Add College

Unstructured Storage

Complete Application

Transmission

Student NameDate of BirthEmail Address

How We Collaborate

Arlington, VA

• Guiding development questions: how will this work and how will it impact people?

• Monthly meetings among team members to discuss design, development, support

• Continual communications throughout the year to troubleshoot, discuss design and development, escalate support issues as needed

• Common App shares development plans as early as possible so Naviance can implement any needed changes AND communicate those changes to users

• Mutual feedback is essential and encouraged• Our primary shared goal: to support the essential work of

school counselors

How We Collaborate

On the Horizon

eDocs Roadmap

2016 – 2017 School Year

Letters of Recommendation

Common App Integration

Common App Form Population

Parchment Confirmations

Common App Sync

Transcript FERPA Validation

Student ViewDesigning the solution

More Transparent

More Intuitive

Fosters more collaboration

Teacher ViewDesigning the solution

Saves Time

More Transparent

Fewer Errors

• Any account created in 2015-2016 can carry over to 2016-2017

• User name and password will remain the same

• Some items will not carry over, including FERPA response

• Upon first login after August 1, applicants will confirm critical information in a new rollover workflow

• Sequence for students at schools using Naviance eDocso Rollover process FERPA selection Match accounts

Common App Account Rollover

Questions?