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National AfterSchool Association (NAA)Convention 2018

Call for Proposals Informational Webinar“Write Your Best Proposal”

Hosted by Erin Leonard & Shaina CookPresentation Managers

Presenters@naaweb.org

• You’ve visited the Convention website (naaweb.org/convention)

• You’ve read through the Presenters section of the website

• You’re planning to submit a session proposal• You’ve prepared a few questions for our discussion• After this, you will use the proposal template and

submit a proposal by October 16, 2017

Webinar Assumptions

Webinar Overview

About NAA & Convention

Creating Your Proposal

After You Hit Submit

Your Questions

About NAA & Convention

March 18-21, 2018Atlanta, Georgia

Hyatt Regency AtlantaSingle/Double Occupancy: $189Triple/Quad: $199+16% tax

About NAA

The National AfterSchool Association is the voice of the afterschool profession; the national membership organization for professionals who work with and on behalf of children and youth during out-of-school time.

We exist to inspire, connect, and equip those who work with and on behalf of children and youth during out-of-school time.

NAA Convention - where afterschool professionals and leaders gather to get inspired, connected, learn, and share!

Join us and 2,000 members of our community for four days of networking, learning, and inspiration: special events, workshops, daily keynotes, and an interactive Learning Expo all designed to meet the needs of the developing professionals and emerging and current leaders of afterschool.

Come to NAA convention and leave saying, "I've found my people!"

2017 Participant Feedback

#1 Reason for Attending Convention:• Learning Opportunities: 85%• Great presenters and a variety of topics • Hands-on participatory experiences and workshops• Resources and information I can use immediately

• Networking: 61%• Keynote Speakers: 38%

What we hear from participants:• The workshops are OUTSTANDING! So much learning and fun.• Smaller sessions were informative. Time to ask questions.• I loved playing games I can teach my kids.• I got great resources and information that I will use immediately.• I really loved the exhibitor sessions.

What Participants Want from Sessions1. To go deep2. Get tools/resources3. Be engaged, think about things differently4. A variety of learning styles/teaching methods5. Plenty of time for Q&A and engagement

Participants DO NOT Want1. Sales pitches/product promotions, unless they’re in an Exhibitor Session2. Sessions that don’t match what’s listed in program book3. Content that is too basic or too advanced for them to use

Need more sessions on:• Leadership development• Recruiting, managing, and keeping high-quality staff• Management• Behavior management/issues• STEM• Social-emotional learning (SEL)

See more highlights from NAA17 at https://naaweb.org/attend/highlights

Top Sessions 2017We’re holding a spot for our top 25 sessions, as rated by participants Workshop PresenterHowtoTalktoKidsAboutToughTopics DeborahGilboa,MDIntegratingStorieswithSTEMinAfterschool MeredithFraysurePowerfulTraining,PowerfulTrainers GaleGorkeTapIntoSTEM:Hands-onInquiryUsingWater AndyAllanYourAttitudeDeterminesYourAltitude&ThePoverty,Hunger,andHomelessEffect AlbertWrightCatchSomeSunwithNASA! JeffreyNeeIMatter,YouMatter,WeMatter:CreatingANewNormalwithEveryMondayMatters MatthewEmerzianWhat’sEQGottoDoWithIt?EQAfterSchool KariKnutson30FreebiesinaFlash SarahBrightwell

BringingTheMakerMovementtoYourProgram&3DPrinting:WhatYouNeedtoKnow ShawnGrimes and StephanieGrimes

Rockstar Readiness:EmploymentSkillsinAction!&SouthwesttoStarbucks:CustomerServiceatWork! SalvadorGarcia andEricRowlesBeatsandBars:DJing fromSTEMPerspective Timiya ClarkTheSofterSideofLeadership ErikaPetrelliBuildingAffirmingSpacesforLGBTQYouth AbigailBettiniLETUSPlay:ANewApproachtoOldGames ChuckSteinfurth

1BagofMaterials=4Hands-onSTEMActivitiesKristiAnderson, KathleenFischer,ItzelGutierrez,and EllenQuigley

ReelTalk:UsingSTEMandFilmtoFosterYouthVoices MaggieGoodmanandGailHutchisonGetHands-onwithScienceinAfterschool! KellyReddinGreatArtPractices:TheAinSTEAM RachelKessler

It'sAllFunandGamesforIndoors KellyJimenez andJeanineMouret

AMultiprongedApproachtoLicensingCompliance KathyDoxsee andRandyGoreYouGotta Laugh!LOLtoEnrichYourProgram! ClintDarrRetainingYour"FourLeafClover"Staff StacyLitteralIt'sintheBag:CreatingaBagofTricks KathrynKing

Leadership:HowStudentsBecomeSecond-to-NoneJosephMoheban andMatthewMoheban

No Presentation Experience? No Problem! Many of our presenters do not have experience in public speaking, but have spent years in afterschool and out-of-school time programs.

Convention is your opportunity to share what you do well, connect with peers, and advance the field.

We train all presenters with two webinars leading up to Convention.

NAA17 Proposal Acceptance Rate: 45%

Creating Your ProposalKey Dates Call for Proposals Open: September 12, 2017 – October 16, 2017ALL PROPOSALS DUE: October 16, 2017Notification of Acceptance: December 1, 2017 – save the date!

Confirmation Deadline: December 15, 2017Notification of Presentation Date/Time: January 12, 2018Registration Deadline: February 7, 2018 (all presenters must register)Presenter Prep Webinar #1: February 1, 2017, 1:00 PM EST (tentative)Presenter Prep Webinar #2: March 1, 2017, 1:00 PM EST (tentative)

Guidelines

Our goal is to provide engaging and comprehensive professional development.

To be considered for review, all proposals must be fully completed and submitted and include the title, description, and contact info for all presenters.

All sessions have at least one lead presenter and there can be no more than four presenters total.

All aspects of the proposal should be written in complete sentences.

This is your opportunity to make an impression, please be as professional as possible.

Requirements1. All Presenters and Co-Presenters Must Register for

Convention – Lead presenters are offered a $200 discount on registration fees. You must cover travel, lodging, and expenses on your own. Registration rates depend on NAA member status and the date by which you register. See more: http://naaweb.org/attend/registration

2. Plan to Attend the Entire Convention – If accepted, you’ll find out the time of your presentation on January 12, 2018. We cannot accommodate scheduling requests or work around any pre-booked flights. If you have to book before January 12, please plan to come for the entire Convention.

3. AV, Room Setup Requests Not Guaranteed – We’ll ask if you require tables, chairs, or no tables/chairs, as well as your AV needs. However, those requests are not guaranteed.

Session Content

We’re interested in:• Highlighting those doing the best or most innovative work so that

others may replicate it• Diversity of content, speakers, and perspectives• Practical training that excites and engages• Hands-on and interactive activities in workshops; TED-like talks in

Spark Sessions• Variety of formats/lengths of presentations

Session Formats

Workshop Sessions• 60 minutes• Required: at least 10 minutes of audience Q&A or interactive

discussion• Recommended: Plan for 35-45 minutes of content; focus on audience

engagement and interactive activities• Can be a workshop/training or panel (maximum of 3 panelists + 1

moderator) • Up to 20 concurrent workshop sessions in a single block

Tip: We are least likely to accept a panel proposal. Consider limiting to two co-presenters.

Session Formats

Spark Sessions• 30-minute presentations that briefly highlight something great your program

is doing and that others can replicate• Share key takeaways, a short lecture, or TED talk-style presentation• Hosted at the end of the day, every day• No Q&A or audience engagement required• Up to 10 concurrent express sessions each day• Very popular – placed in larger rooms• In previous years, these were known as “Express Sessions”

Session Formats

Intensives• New this year!• 2.5 hours long• Deep dive into a topic with opportunities to explore further with

more in-depth, hands-on active learning experiences• Tend to focus on leadership and professional development• Intended to be hosted by experienced trainers and leaders• Likely will be scheduled in smaller rooms

Session Formats

Exhibitor Sessions• Offered as workshops or spark sessions • Offered on Monday and Tuesday throughout Convention• Offered only to confirmed Exhibitors

You’ll notice there’s a question about this at the beginning of the application (Are you promoting a product or service for purchase or free as part of your session?). Answer honestly. If selected, you may be asked to purchase a space in the Exhibit Hall in order to present your session.

Apply to become an Exhibitor to find out more and get on our mailing list: http://naaweb.org/exhibit

Session StrandsSelect the one strand that best aligns to your content:

1. Creating and Enhancing Experiences, Environments, and Engagement for Young People

2. Partnerships with Purpose – Family, School, and Community Relationships

3. The Nuts and Bolts of Program and Professional Development4. Developing Leaders and Advocating for Afterschool and the

Profession

Creating and Enhancing Experiences, Environments, and Engagement for Young People(NAA Core Knowledge Competencies 1, 2, 3, 4, 5, 6)

Example presentation topics: • Curricula and Activity Ideas• Developing Learning Environments• Supporting the Whole Child• Project-Based Learning• Social-Emotional Learning (SEL) Programming• STEM (Science, Technology, Engineering, and Math)• Literacy

Partnerships with Purpose – Family, School, and Community Relationships(NAA Core Knowledge Competency 7)

Examples:• NAA HEPA Standards• Snack and Food Resources• Healthy Communities• Family/Parent Engagement• Developing Partnerships• Community Engagement

The Nuts and Bolts of Program and Professional Development (NAA Core Knowledge Competencies 8, 9)

Examples: • Continuous Program

Improvement• Funding and Sustainability• Program Evaluation• Core Competencies• Human Resources

• Risk Management• Staff Supervision• Coaching• Aligning with the School Day• Youth Recruitment Strategies• Program Marketing

Examples: • Self-Care (work-life balance, time management, managing stress)• Emotional Intelligence for Adults• Leadership Development• Training Skills (becoming a trainer)/Train the Trainer• Workplace Culture • Advocating for Afterschool

Developing Leaders and Advocating for Afterschool and the Profession(NAA Core Knowledge Competency 10)

Entry Developing Proficient Advanced Mastery

Continuum of Professionals in the Afterschool Field

This is all about the experience, training, and backgroundthe audience needs to have to fully participate in your session. (Not about your level!)

Content Level

Developing (NAA’s Core Knowledge Competency Level 2) Work directly with youth in a variety of settings. Assumes about 1-2 years of experience working directly with youth. Need information and professional development on basic youth development concepts, examples of quality, free tools and resources, guidance, feedback, and direction. Content should be at a a basic level and assume little experience or understanding of the session topic.

Content Level

Proficient Professionals and Emerging Leaders (NAA’s Core Knowledge Competency Level 3)

Likely in a supervisory role and may still directly interact with youth. Skilled and knowledgeable in many core competencies, but still developing managerial and leadership skills.

Need opportunities to talk with others in the field, exposure to leaders, and understanding of the breadth and depth of the field. Interested in research, resources, and practical strategies that will help them meet their goals, solve problems, build their managerial and leadership skills to advance their careers, and improve their organizations.

Advanced Professionals and Current Leaders (NAA’s Core Knowledge Competency Level 4)

Most likely works on behalf of children and youth, not directly with them. Supervises multiple staff or sites, and/or is an organizational leader. High level of knowledge and skills and want opportunities to demonstrate leadership, share work, and network.

Interested in opportunities to talk with others or challenge ideas. Interested in sharing and learning with others and access to the latest research and cutting-edge information and opportunities to provide input to advance the field.

Turning Your Idea Into a Session

Start with an IdeaWhat do you have particular expertise in or do particularly well? What new tool or approach are you using that others should use? Why is it important – and to whom?

Consider the ParticipantWhat do your audience members do? What skills do they need? What issues or questions do they regularly face? Why they would want to attend?

Plan Your Major Points First What’s the point? How will you get there? What examples will illustrate your point?

How Will You Reinforce Learning? Small group work, self-assessments, role play, problem solving, etc.

Ready to Submit?

Download the Session Proposal Template to prepare your proposal. Share your draft with friends, colleagues, and family. Get feedback! Print it our and copy edit it.

Once final, log into the Presenter Portal to formally submit your proposal. We do not accept proposals via email.

Submit by midnight EST on Monday, October 16!

P.S. -You don’t have to complete your proposal in one sitting!

After You Hit Submit

Make your proposal stand out as an NAA Executive or Advocate Member

Members receive priority.

Sign up today or upgrade to an Executive membership to stand out:https://naaweb.org/membership

We review proposals in November

Review Committee: NAA board members, afterschool and educational leaders

We review all aspects of your proposal. Incomplete proposals will be automatically disqualified.

We will rank sessions based on quality and variety. If two sessions are on the same subject we will select one.

Next Steps

• Complete your proposal and hit submit by October 16• Use the session proposal template to get your ideas ready and gather any

missing info• You don’t have to submit your proposal in one setting, can log back

in• Get in touch with any questions • We’ll also reach out to you with any questions

You’ll hear back from us on December 1• If you don’t see an email by December 3, please check your spam box• If there’s still nothing, then reach out to us!

We are very excited to read your proposals!THANK YOU for taking the time to be here today!

Your Questions

You can also email questions: Presenters@naaweb.org