my a vatar c risis p lan t raining him avatar team september 2014

MYAVATAR CRISIS PLANTRAINING

HIM Avatar TeamSeptember 2014

2

Introductory Information1. HIM Avatar Staff

Lauren Azevedo, Healthcare Information Manager Brad Cook, Health Systems Administrator Samantha Blackwell, Health Systems Administrator

2. Avatar Resources – Staff Connection/HIM Website, Help Desk Tickets, and Avatar Super Users (ASUs). The Staff Connection/HIM website contains information about new features, tips and tricks, and News Flash emails!

3. Avatar Development/Enhancement Requests should besubmitted to your local ASU. All requests will be presented to the Avatar Core Team (ACT) for review and approval.

3

Training Format1. Training customized JUST FOR Avatar rollout and

required rollout components.

2. Follow PowerPoint slides and take notes as needed.

3. Training materials are available on the Staff Connection/HIM website, Barium Springs University, and Relias.

4. Hands-on opportunities are scheduled throughout training.

5. HIPAA – Confidential Patient Records

6. HIM Training Survey – Course Credit

4

Setting YOU up for Success!– Explaining the Look and Feel of myAvatar– Helping You Understand Our Processes

Giving You the Tools You Need– HIM Avatar Resources– Comprehensive Training and Documentation

On-Going Support– HIM Internal Website– HIM Avatar Help Tickets– Online Training and Documentation via

Barium Springs University (BSU) andHIM Internal Website

HIM Goals

5

QUESTIONS?

YOUR TRAINING GOALS AND EXPECTATIONS?

HOMES

for

CHILDREN

Table of Contents

Chapter 1 – Accessing the Crisis Plan

Chapter 2 – Crisis Plan

Chapter 3 – Viewing and/or Printing the Crisis Plan

Chapter 4 – Updating the Crisis Plan

Chapter 5 – Exercise: Creating a Standard Crisis Plan

Appendix: HIM Contact Information

Chapter 1

Accessing the Crisis Plan

HOMES

for

CHILDREN

HOMES

for

CHILDREN

Accessing the Crisis PlanPage 1 of 2

1. Select the client. (Enter the client’s last name in Search Clients field and double click on client’s name.)

2. Access the Crisis Plan form. (Enter “Crisis Plan” in the Search Forms field and double click on the form name.)

3. If this is NOT the first Crisis Plan for the client, click Add in the pre-display. (Information from the previous Crisis Plan will default into the form.)

HOMES

for

CHILDREN

If no other Crisis Plans have been entered, a blank form will display.

Accessing the Crisis PlanPage 2 of 2

Chapter 2

Crisis Plan

HOMES

for

CHILDREN

Crisis Plan – Page 1 of 3

HOMES

for

CHILDREN

1. Enter the Date of Crisis Plan.

2. Enter the Significant event(s) that may create increased stress and trigger the onset of a crisis.

3. Enter Crisis prevention and early intervention strategies that were effective.

4. Enter the Strategies for crisis response and stabilization.

5. Enter the Description of the systems prevention and intervention back-up protocols to support the individual.

HOMES

for

CHILDREN

Crisis Plan – Page 2 of 3

HOMES

for

CHILDREN

Crisis Plan – Page 3 of 3

6. Enter the Specific recommendations for interacting with the person receiving a Crisis Service.

7. Save the information entered by clicking the Backup Form button.

8. Review the form for accuracy.

9. Select Draft or Final.

10. Click Submit.

Chapter 3

Viewing and/or Printing a Crisis Plan

HOMES

for

CHILDREN

HOMES

for

CHILDREN

1. Access the client’s Chart View.

2. If not already added, add the Crisis Plan to your My Forms list using the Customize Form functionality.

3. Double-click the Crisis Plan in the My Forms list. The form will then display in Chart View. The Print option in the top right corner of the Crisis Plan window.

Viewing and/or Printing the Crisis Plan

NOTE: If a Crisis Plan has been completed as a part of a Standard Treatment Plan or Person Centered Plan, it will automatically print with the Standard Treatment Plan Report or Person Centered Plan Report.

Chapter 4

Updating a Crisis Plan

HOMES

for

CHILDREN

HOMES

for

CHILDREN

1. Select the client.

2. Access the Crisis Plan.

3. Select the correct Date of Crisis Plan to edit.

4. Click Edit.

Updating the Crisis Plan – Page 1 of 2

NOTE: Only plans in Draft status can be edited.

HOMES

for

CHILDREN

5. If the Restore Backup Data pop-up message displays, answer Yes or No. (To return to the form with data previously entered in the form, select Yes. To start with a blank form, select No.)

6. Edit any of the fields as needed.

7. Review the form for accuracy.

8. Select Draft or Final.

9. Click Submit.

Updating the Crisis Plan – Page 2 of 2

Chapter 5

Exercise: Creating a Crisis PlanHOMES

for

CHILDREN

1. Access a client.

2. Access the Crisis Plan form.

3. Complete the fields as outlined in the previous instructions.

4. Submit the Crisis Plan.

5. View the Crisis Plan via the client’s Chart View.

You have just successfullycompleted the

myAvatar Crisis Plan Training!

Congratulations!HOMES

for

CHILDREN

HIMAvatar@bariumsprings.org

HIM Avatar Help Ticket System

HIM Internal Website

Appendix A Health Information Management

myAvatar SupportHOMES

for

CHILDREN