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MOSIS REPORTINGAMBER CASTLEMAN
THE MCDS PORTAL
JASON YOUNG
Missouri Departmentof Elementary and Secondary Education
April 26, 2012
AGENDA Overview 2012-13 Changes Current Reporting Reporting June Cycle MCDS Portal Questions
MOSIS ReportingCore Data ReportingSix CyclesRequesting AccessBasic Steps
Data Reporting Overview3
Overview - MOSIS
MOSIS ID System
A MOSIS ID is required for any student served by a public school district.
A MOSIS ID is required when submitting all MOSIS Data Collection files collecting individual student data.
The sole purpose of the MOSIS ID is to maintain the state ID of the student. It is NOT used to associate a student with any entity and does not imply any type of ownership.
ID File Layout: http://dese.mo.gov/MOSIS/FileLayout.html
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Overview - MOSIS
MOSIS Data Collection System
Replaces aggregate data collections with record-level collections.
Data are collected in 6 cycles throughout the school year with additional collections for Pre-Coding for state assessments.
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Overview – Core Data6
Core Data Web based data collection system
Collected in 6 cycles throughout the year
About half of the screens are still manual entry, while the other half are populated from Certified MOSIS Trials in the MOSIS Data Collection System.
Overview – Six Cycles7
Cycle MOSIS Collection Core Data Collection
AugustStudent Enrollment Attendance
Screen 2 – District DataScreen 3 – District Contact PersonnelScreen 4 – District DirectoryScreen 6 – District Tax DataScreen 8 – Attendance CenterScreen 10 – School CalendarScreen 16 – Enrollment, Membership, Summer School
October
Student CoreEducator CoreEducator SchoolCourse AssignmentStudent Assignment
Screen 2 – District Data Screen 16 – Enrollment, MembershipScreen 18 – Educator DataScreen 20 – Assignment DataScreen 21 – Educator VacancyScreen 22 – Sending School Courses Screen 25 – Gifted Education
December
Student CoreScreen 11 – Spec Ed Placement Counts
Overview – Six Cycles8
Cycle MOSIS Collection Core Data Collection
February
Student Core Graduate Follow-Up
Screen 8 – Attendance CenterScreen 15 – Home School/Free Reduced LunchScreen 16 – Enrollment, MembershipScreen 26 – Career Ed Follow-UpScreen 27 – Career Ed Follow-Up Sending School Screen 29 – PS & Adult Follow-UpScreen 35 – December 31 Fund Balance
April Student CoreScreen 30 – District Census of TechnologyScreen 31 – Building Census of Technology
June
Student CoreEnrollment/AttendanceStudent DisciplineSummer Course AssignmentSummer Student AssignmentStudent Course Completion
Screen 7 – Library Media CenterScreen 8 – Attendance CenterScreen 9 – Discipline IncidentsScreen 10 – School CalendarScreen 12 – Special Education Exiter CountsScreen 13 – Secondary HeadcountScreen 14 – AttendanceScreen 17 - Physical Fitness AssessmentScreen 18A - Education EvaluationScreen 19 – Professional DevelopmentScreen 24 – Summer School Courses
Requesting Access
Request access through DESE Web Applications:http://dese.mo.gov/dsm/websystemuserid.htm
Login Request Forms:
MOSIS – MO Student Information System Access Request Form Two Levels of Access: Building and District
Core Data – DESE Web Systems User ID Request Form Data Collection Access
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2012-13 Changes
2012-13 Changes
Required in all Student Core files: IEP LEP/ELL Lunch Status First Name Last Name Title I Title III LEP
2012-13 Changes
Add ESY Hours to Student Enrollment Attendance file: Required in August SEA Not Allowed in June SEA
ESY – Number of extended school year hours of special education and related services provided to a child with a disability. These hours are beyond the normal school year of the public agency, are in accordance with the child's IEP, are at no cost to the parents of the child, and meet the standards of the State Education Agency.
2012-13 Changes
Add FirstFreshmanYear to Student Core file: Replaces FirstYearFreshman Conditional in June Student Core file, required for
students in grades 09, 10, 11, 12 not previously enrolled in a Missouri public school system
Optional in all other Student Core files Report four digit school year the student was a
freshman
2012-13 Changes
Core Data Screen Updates: Screen 2 District Info – adding a row for School Board
President and School Board Secretary email
Screen 18A Educator Evaluation – collapsing tenured and non-tenured categories into one
Screen 19 Professional Development– adding column to collect professional development hours
April Student Core
Core Data Screens 30 & 31
EOC Exceptions
Current Reporting
April Student Core
Student Core collects the demographic information for students who took state assessments.
In June we link this information to the assessment results, part of this process is the ‘June ID Cleanup’
The June ID Cleanup is a DESE created trial where districts verify each student with assessment results has a valid MOSIS ID and a matching April STC record.
EOC Exceptions
EOC Exceptions collects the exception reason for 12th grade students who did not take the appropriate EOC assessment.
EOC History Report Includes students who have participated in each of the
four EOC assessments. Available by accessing the Department’s MCDS Portal,
log into the Secured Content, choose Guided Inquiry, and State Assessment.
EOC Exceptions
EOC Exception List Report Includes 12th graders enrolled on the January count date that
do not have an EOC assessment record. Available through the February Student Core Reports section
and can be downloaded, modified, and uploaded to the EOC Exception Collection in MOSIS.
Modifications include students that may need to be removed if they took the assessment this school year, added if they enrolled after the count date, added if they were an early graduate, and the exception reason needs to be included in the file (the 4 exception reason codes found in MOSIS code sets under Assessment Type Codes.
Core Data Screens 30 & 31
Screen 30, Census of Technology (District Level) Screen 31, Census of Technology (Building
Level)
Due May 15th or last day of school
MOSIS Collections Student Core Student Enrollment/Attendance Student Discipline Incidents Summer Course Assignment/Student Assignment June ID CleanupCore Data Screens
Reporting June Cycle
June Cycle MOSIS Collections
Cycle
Name of File Available
Due Date
June
Student CoreStudent Enrollment/Attendance
May 16th
June 30th
Student Discipline Incident
Summer Course AssignmentSummer Student Assignment
Student Course Completion
June ID Cleanup Mid June
2 weeks
June Cycle Core Data Screens
CORE DATA SCREEN
SCREEN NAME (Bold-MOSIS)
Screen 07 Library Media Center
Screen 09 Discipline Incidents
Screen 10/10a School Calendar
Screen 12 Special Education Exiter Counts by Age
Screen 13 Secondary Headcount
Screen 14/14a/14b
Attendance/Resident II Attendance/Resident II Grade Point Average
Screen 17 Physical Fitness Assessment
Screen 18a Educator Evaluation
Screen 19 Professional Development
Screen 24 Summer School Courses and Enrollment
June STC/SEA
Student Core includes one record for each student who was enrolled for any period of time throughout the school year.
Enrollment & Attendance includes a record for each time a student entered and exited throughout the school year, changed grade, or residency status.
June STC/SEA Core Data Screens
CORE DATA SCREEN
MOSIS DATA COLLECTION CYCLE
Screen 12 Special Education Exiter Counts by Age
Screen 13 Secondary Headcount
Screen 14 Attendance
Screen 14a/14b Resident II Attendance/Resident II Grade Point Average
Screen 17 Physical Fitness Assessment
June Student Discipline Incidents
Student Discipline Incidents includes a record for each student with discipline incidences resulting in in-school or out-of-school suspension, expulsion, or unilateral removal to an interim educational setting.
Report incidents where a student is removed from the classroom ½ a day or more.CORE DATA SCREEN
MOSIS DATA COLLECTION CYCLE
Screen 09 Discipline Incidents (June Cycle)
June Summer Course/Student Assignment
Summer Course Assignment and Summer Student Assignment includes every educator teaching Summer School.
Allow Caseload in lieu of Student Assignment file
CORE DATA SCREEN
MOSIS DATA COLLECTION CYCLE
Screen 24 Summer School Courses and Enrollment
June ID Cleanup
DESE created trial available the middle of June. Includes every student who took a State
Assessment (MAP, MAP-A, EOC, LEP/ELL) Purpose is to ensure every record has a valid
MOSIS ID, and it can be linked back to an April Student Core record.
Districts can add ‘teacher name’ to the file which will be linked to the assessment results – one for communication arts, math, and science.
Student Course Completion
Collects student level data including courses completed and grades earned.
Includes the final grade and credit earned by each student for each class taken.
Grades 7-12 required to be reported.
Student Course Completion
Linking the Course Completion file to October/June: Each student reported in the October Student
Assignment file will be expected to have a record in the Course Completion file.
Likewise, each student reported in the June Student Core/Enrollment Attendance file will be expected to have a record in the Course Completion file.
If a student is reported in the Course Completion file they will be expected to be in either the October STA or June STC/SEA.
Student Course Completion
Not required to be reported for Resident II students.
Grade code of ‘NC’ should be reported if the student did not receive credit.
Educator Evaluation
Collects information about an educator’s overall outcome of their evaluation.
Manually entered onto Core Data Screen 18A.
Educator Evaluation
Website References
www.dese.mo.gov/dsm Webinars Core Data/MOSIS Manual
www.dese.mo.gov/MOSIS Code Sets FAQ File Layouts/Business Rules/Excel Templates LEP/Immigrant/Title I Reporting Spec Ed Reporting
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Communications
Subscribe to the Listserv: http://www.dese.mo.gov/MOSIS/mosis_subscribe.htm
Update Core Data Screen 03 - Contact Personnel Core Data MOSIS
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Q & A35
Program Area Contacts(Pg. 271 of Manual):Career Education – 573-751-3524
Special Education – 573-751-7848
Fed. Programs (Title I, III, etc.) – 573-526-4472
MOSIS – 573-751-8271
Core Data – 573-526-5287
MCDS Portal36
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Questions
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