moderate a meeting. meeting layout whiteboard participants chat audio tools record controls

Moderate a Meeting

Meeting Layout

WHITEBOARD

Participants

Chat

Audio

Tools

Record Controls

Whiteboard

Drawing Tools

Image Tools :1. Insert Graphic2. Insert Clip Art3. Screen Capture

Insert PowerPoint PresentationConverts to GraphicsNo Animations

Create New Blank Slide

Navigation Tools

Think of the Whiteboard as a series of interactive slides. You can have total control of the whiteboard, or you can delegate write privilegesto other meeting participants.

Grouping Tools

Chat

Type Message Here

Send Recipient

Which messages to view. Note: Private messages can beviewed by moderator.

Announcement (Moderator Only)Pops up in window

Audio Control

Control speakers microphone(Moderator only)

Volume Control

Mic On / Off

Participant Control

Hand up / Down Emoticons Step away

Participant List

Permissions for all

Permission for Individuals

EmoticonDisplay

Quiz Answer

Talk ChatWhiteboardwrite

Applicationshare

Tools

Save:ChatWhiteboard

Print:Whiteboard Current All Selected

Layout

Poll ControlsShowLockPublishYesNoYou can change the polling Type to multi-choice from theTools / Polling Menu

Full Screen Whiteboard

Share Applications

Stream MultimediaMpeg, Mpeg4, MP3Flash, Quicktime

FileTransfer

Video

Web Tour

Timer

Notes

Polls

DisplayResults

LockResults

PublishResults Votes

Use Tools / Polling from drop down menu to change poll type

Share ApplicationSelect you application to share.Your application must be open on you desktopIn Options – select “Switch To Mini-controller” Bring your Application to the foreground

Restore

Mic On/Off

Show Chat

ClearHands

Show Full Screen

ShowApp ShareScreen

Stop / PauseSharing

SnapshotTo whiteboard

ShowVideo

Request Application

Request Control

Scale

Icons only appear when participantmoves mouse to top left of window.

Regain control = ctrl space

Participants can share their applications

Multimedia

MultimediaURL

MultimediaFile

Delete Selected Stop

Play

Loaded Files

File Transfer

Automatically starts transfer. Prompts participant to save

Video

Enable/Disable video

Display/Remove Video Window

Hide Controls

Size up / downSnapshot

Preview On /Off

Transmit On /Off

Quality

Video

• One video source only

• “Transmit Off” releases transmit channel for other participants

• Regain control by disabling a participants video in the Participant Control Panel

Web Tour

Copy URL to chat room

Tour On / Off

Navigation

Timer

•Time the session•Time a poll•Time a breakout session

Notes

Notes are automatically savedon your hard disk

Export to .txt to print

Export to .eln for import on Another machine

Show available notes

Export / Import Notes

Take Notes Here

Search & Delete

Break Out Rooms

Private Whiteboard, Audio, Chat, Video, Web, Multimedia

Distribute participants to rooms as required

Private Breakout rooms – must have a participant in them

Normal Breakout rooms

Active for the duration of a meeting (or until closed)

Can be preloaded with PPT or whiteboard files

Timer and announcements go to all rooms

Private Breakout Rooms

Highlight participants (ctrl-click)Left click Send to Breakout Room New Private Breakout RoomRoom is closed when participants leave

Normal Breakout RoomStep 1 – Create RoomLeft click in white space in Participants panel

Step 2 - Move participantsSelect Participants (ctrl – click)Left click, Send to Breakout RoomSelect the room

Breakout Rooms

Return everyone to the main roomLeft click in white space in Participant panel.

Breakout Rooms

Copy whiteboard screens from Breakout rooms to the Main RoomTools / Whiteboard / Explore screens from drop down menu.

Copy

Paste

ESP

Lets you know when Participantsare lagging behind.

WhiteboardAudioApp SharingVideo

Gives you the opportunity to let themcatch up.

Orange – lagging behind a littleRed – lagging behind a lot.

With the exception of video, may beWorth waiting for the participant toCatch up.

Recording

RecordPause

Indicator

Recordings stored on serverRecords everything from masterwindow except :

NotesTimersPrivate Chat

Access Recordings from server by date.

Left click. Properties Over the meeting namewill display the URL

Can be accessed via The URL