minorities welfare department andhra pradesh. government of india and government of a.p. scholarship...

MINORITIES WELFARE DEPARTMENT

ANDHRA PRADESH

GOVERNMENT OF INDIAAND

GOVERNMENT OF A.P.

SCHOLARSHIP SCHEME FORMINORITIES

A.P. State Minorities Finance Corporation

Online Scholarship Management System

Scholarship scheme by Government Of Andhra Pradesh

www.apsmfc.com

‘Click here to Renew Your Application ’ will enable to apply on-line for Post Matric / Merit cum Means based scholarship renewal entry

Guidelines for apply of Post Matric / Merit cum Means based scholarship renewal entry

An Interface is provided to the student where the students details are being validated automatically through the data provided to us by CBSE, ICSE & SSC boards

The details of the student being validated

Application form for entry

Contd…

A unique TOKEN NUMBER Allotted to each student

A unique TOKEN NUMBER Allotted to each student

Printed form submitted by the student

Contd..Contd..Contd..

Contd..

The Menu to upload the student The Menu to upload the student photophoto

Enter details and upload the student photo

Login Link to District Users for validation

Login for District Users

District users reports for validation

Mandal wise & College wise validation

List of students in college with their unique token numbers

(Amount in Rupees)(Amount in Rupees)

Details of each student is validated

A link is provided on the home page for the students to view the status of their application

Student enter the token No. and Date of Birth

Status report of release of scholarship & Tuition Fee

Report for the students and the colleges to check the status of application

Contd..

Login for District Executive Directors

Reports for ED’s are displayed below

Proceeding generated by District Executive Directors after validation

EDs to click to generate proceeding number

Rs. Rs. Rs.

Proceeding number generated for this college is 26

Rs.Rs. Rs..

An Option for printout

Rs. Rs. Rs.

The Proceeding number 26 is displayed below

Proceeding No : 26

Rs.Rs. Rs.

Proceeding to the bank

Here the Proceeding sent to SBH Bank

Rs. Rs.

(Amount in Rupees)(Amount in Rupees)

Screen displaying an Intimation to show that proceeding is successfully Sent

(Amount in Rs.)

A screen showing data sent to the bank

(Amount in Rs.)

The list of students sent to the bank is being stored with the sent to bank date. The bank after releasing the scholarship sends an acknowledgment which is being updated with send by bank and remarks as executed.

Rs..

(Amount in Rupees)(Amount in Rupees)

Proceeding for colleges

Rs. Rs. Rs.

(Amount in Rupees)(Amount in Rupees)

Mess

age

SMS alert to students when the fees is transferred

Your fees transferred Your fees transferred to your college to your college

accountaccount

Mess

age

SMS alert to students when scholarship is transferred

Your Scholarship Your Scholarship transferred to your transferred to your

accountaccount

4545

Administrator link

List of Reports provided to Administrator

4747

Pre Matric Abstract report

(Amount in Rs.)

4848

Post Matric Abstract Report

(Amount in Rs.)

4949

Online Scholarship Management System OSMS- Main Features

• Online• 24x7• No middlemen• Open Source Tools &Technology• Scalable and Reliable• Transparency

• Direct payment to Students Account

• Accuracy

• Efficiency

• Time Saving

• From anywhere anytime

• Preservation of Data for Renewal

• Usage of NIC Centre

Scenario before and after OSMS• Notification through news papers • Besides newspapers now notification through online

which can be viewed any time.

• Application on printed forms• Now applications are filed online with unique token No.

• District wise and college wise demand known on physical segregation of applications.

• Now Information available online.

• Manual verification of records

• Now Data is verified online

• Manual sanctions

• Sanctions are given online.

• Manual fee calculation

• Fee and Scholarship is generated automatically online.

• Manual dispatch of Sanctioned Proceedings to the Colleges

• Sanction Proceedings are being sent to the Colleges Online.

• DDs or cheques preparation.

• Online advice is sent to Banks and amount is transferred Online.

• Manual dispatch of DDs and cheques

• Amount is being sent online.

• Manual distribution of the scholarships by the colleges

• Students are being informed through SMS and e-mail.

• Manual enquires of sanctions and disbursement• Online enquiry facility is available.

• Manual preparation of acquittances• It is being generated online.

• Manual accounting

• It is now online.

• Long distance travel by the students for enquiry

• Enquiry facility is available online at the doorstep.

• Chances of subjectivity and errors in sanctions and calculations

• Automation is done through software hence chances of subjectivity, and errors eliminated.

• Chances of duplicate sanctions• Online system does not allow to apply 2nd time.

• More manpower and time required• OSMS has reduced man days and time drastically.

• Difficulty to the students of remote area and outside state residing students to apply and to know the status of sanction

• Through OSMS students from any corner of country can know about scheme and can apply.

• Difficulty in handling large number of institutions, students and complicated course fee structure

• This Problem is solved by the OSMS.

• Difficulty in reconciliation of accounts and audit• OSMS has made Reconciliation and Audit very

simple

• Difficulty in replying to the queries• Queries can be replied instantly through OSMS

STATISTICS

Year No. of

students benefitted

Increment in no. of

students year over year

Amount spent Rs. in

Crores

Increment in amount

spent year over year

2007-08 274327 53

2008-09 346143 26% 153 189%

2009-10 520399 50% 268 75%

2010-11647000

Expected24% 400 49%

193130

347691

212854 216469

0

50000

100000

150000

200000

250000

300000

350000

400000

2006-2007 2007-2008 2008-2009 2009-2010

Pre Matric - Bar Graph (physical)N

o. o

f S

tud

ents

No.

of

Stu

den

ts

Pre Matric - Bar Graph (Financial )

5504.57

1815.24

1399.371248.05

0

1000

2000

3000

4000

5000

6000

2006-07 2007-08 2008-09 2009-10

Rs.

In

lak

hs

Rs.

In

lak

hs

Post Matric - Bar Graph (Physical)

172708

129674

90502

58521

0

20000

40000

60000

80000

100000

120000

140000

160000

180000

200000

2006-2007 2007-2008 2008-2009 2009-2010

No.

of

Stu

den

tsN

o. o

f S

tud

ents

Post Matric - Bar Graph (Financial )

21308.44

13546.07

4091.00

1660.99

0

5000

10000

15000

20000

25000

2006-07 2007-08 2008-09 2009-10

Rs.

In

lak

hs

Rs.

In

lak

hs

Course wise Abstract of Students for the year 2008-09 and 2009-10

Course 2008-09 2009-10

Intermediate 57357 64897

Degree 33136 43239

Diploma 4043 8696

PG 1687 3720

Professional 33451 52156

Total 129674 172708

Results

• Application procedure became simpler

• Improved Transparency

• Improved Monitoring System

• Drop out rate reduced

• No. of students joining professional courses increased

• Accuracy in preparation of Budget estimates

Submission Filling of FormNotification Blank Application

CheckingConsolidation &

sending Receive/Ack.

Preparation of Proceedings

Inst. Wise listSegregation into Fresh / Renewal

Calculation

Preparation of D.Ds

Cross verification

Handling queries

Revalidation of DDs

Distribution By Institution

Reconciliation Progress Report

Checking of dual claims

Submission of acquittances

Recovery

Sanction / Rejection

Field Inspection

Dispatch of D.Ds

1 2 3 4

7 6

10 11

58

9 12

13141516

17 18 19 20

21222324

PRE - OSMS WORK FLOW

OSMS – WORK FLOW

District UsersDistrict Users District E.D’s

Data sent to Bank for release

validation Validated Data

After approval After approval proceeding is proceeding is sent to Bank sent to Bank for releasefor release

All BanksAll Banks

After Bank Transaction After Bank Transaction Data gets updated in Data gets updated in databasedatabase

Data gets Data gets stored in stored in databasedatabase

Students Students apply for apply for ScholarshipScholarship

Client (Student)Client (Student)

ResponseResponse

AdministratorV.C.&M.D

Notification for

Scholarships

Notification for

Scholarships

News Papers

StudentsStudents

Institutions

SMs SMs AlertAlert

Status of application is available to students at www.apsmfc.com

Data base

Amount Amount transferred transferred

Amount transferred

OSMS-Press Clippings

Fee reimbursement boon for minority students J.S. Ifthekhar Hyderabad: It might create a hole in the State exchequer, but the post-matric scholarship and fee reimbursement scheme has done a world of good to minority students.

Apart from a significant decrease in the dropout rate, there was a shift in the choice of professional courses among the youth that was clearly evident from the spurt in the number of minority students, particularly Muslims, applying for the post-matric scholarships.

During the last two years there were 35 per cent more aspirants for the scholarships. And among them a large number were those going for professional courses.

“This is a good sign for the community. Not so long ago the number of sudents reaching higher classes was fewer but now the trend has reversed”, says Ilyas Rizvi, Vice-Chairman and Managing Director, Andhra Pradesh State Minorities Finance Corporation (APSMFC).

All this could be attributed to the scholarship and fee reimbursement given on saturation basis by the government. The number of students seeking the fee benefit has jumped from 1, 21,104 during 2008-09 to 1,65,634 during 2009-10. And among them those opting for professional courses have increased from 33,451 to 52,156. These economically backward students wouldn't have pursued higher studies but for the fee assistance extended by government.© Copyright 2000 - 2009 The Hindu

Date:12/07/2010 URL: http://www.thehindu.com/2010/07/12/stories/2010071259130300.htm Back Andhra Pradesh - Hyderabad

National Award for E-Governance 2009-10

Dr. Mohd. Ilyas Rizvi, I.F.S., Vice Chairman & Managing Director, Andhra Pradesh State Minorities Finance Corporation receiving National Award for E-Governance 2009-10 from Her Excellency the Governor of Rajasthan Smt. Prabha Rau during 13th National Conference on E-Governance held on 18.02.2010 at Jaipur

Hon’ble Chief Minister of Andhra Pradesh Dr. K.Rosaiah garu appreciating Dr. Mohd. Ilyas Rizvi, IFS, V.C.& Managing Director, A.P.State Minorities Finance Corporation for winning the “National award for E-Governance 2009-10.

National Award for E-Governance 2009-10

e-India 2010 award under Government to Citizen category

SKOCH AWARD 2010

SKOCH AWARD 2010

Dr. Mohd. Ilyas Rizvi, I.F.S.,Dr. Mohd. Ilyas Rizvi, I.F.S., Vice Chairman & Managing Vice Chairman & Managing Director, Andhra Pradesh State Minorities Finance Director, Andhra Pradesh State Minorities Finance Corporation receiving Corporation receiving “Skoch Award 2010”“Skoch Award 2010” from from Shri Shri S. Jaipal Reddy, S. Jaipal Reddy, Hon’ble Minister, Urben Development, Hon’ble Minister, Urben Development, Shri Montek Singh AhluwalicaShri Montek Singh Ahluwalica, Deputy Chairman, Planning , Deputy Chairman, Planning Commission during the Award function on 22-09-10at New Commission during the Award function on 22-09-10at New Delhi.Delhi.

Hon’ble Chief Minister of Andhra Pradesh Hon’ble Chief Minister of Andhra Pradesh Dr. K.RosaiahDr. K.Rosaiah garu garu appreciating appreciating Dr. Dr. Mohd. Ilyas RizviMohd. Ilyas Rizvi, IFS, V.C.& Managing , IFS, V.C.& Managing Director, A.P.State Minorities Finance Director, A.P.State Minorities Finance Corporation for winning the Corporation for winning the SKOCH award SKOCH award 2010.2010.

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