microsoft office 2010 for medical professionals word 2010 unit d: creating and formatting tables
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Microsoft Office 2010for Medical Professionals
Word 2010 Unit D: Creating and Formatting
Tables
Objectives
22
• Insert a table• Insert and delete rows and
columns• Modify rows and columns• Sort table data
Microsoft Office Word 2010 for Medical Professionals
Objectives (continued)
33Microsoft Office Word 2010 for Medical Professionals
• Split and merge cells• Perform calculations in tables• Apply a table style• Create a custom format for a
table
44Microsoft Office Word 2010 for Medical Professionals
• A table is a grid made up of rows and columns of cells that the user fills with text and graphics• A cell is the box formed by the
intersection of a column and a row• The lines that divide the columns and
rows are called borders
Inserting a Table
55Microsoft Office Word 2010 for Medical Professionals
Inserting a Table (continued)
ColumnCell
Border
Row
Inserting a Table (continued)
• The Table menu located on the Insert tab includes a grid for selecting the number of columns/rows for the table• Commands for inserting tables are
located on the Table menu:
Microsoft Office Word 2010 for Medical Professionals 6
Microsoft Office Word 2010 for Medical Professionals
Inserting a Table (continued)
• To create a table:• Use the Table button in the Tables
group on the Insert tab to open the Table menu and insert a blank table
• Type text in the table cells• Press [Tab] to move from cell to cell or
click in a cell to move the insertion point
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Microsoft Office Word 2010 for Medical Professionals
Inserting a Table (continued)
• Press [Tab] at the end of the last cell to create a new blank row at the bottom of the table
• Tables may also be created from existing text separated by tabs, commas, or other separator characters
8
Microsoft Office Word 2010 for Medical Professionals
Inserting and Deleting Rows and Columns• Select rows and columns:
• Use the Select command in the Table group on the Table Tools Layout tab
• Use the mouse• Click the margin to the left of a row to
select it• Click the top border of a column to select it• Drag the mouse across a row or down a
column to select the row or column
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Microsoft Office Word 2010 for Medical Professionals
Inserting and Deleting Rows and Columns (continued)• First, select the row or column where
a row or column will be inserted or deleted• Use the appropriate Insert command in
the Rows & Columns group of the Table Tools Layout tab
• Use the Delete command in the Rows & Columns group of the Table Tools Layout tab
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Microsoft Office Word 2010 for Medical Professionals
Inserting and Deleting Rows and Columns (continued)
11
Table Tools Layout tab
New row
inserted
Rows & Columns
group
Microsoft Office Word 2010 for Medical Professionals
Inserting and Deleting Rows and Columns (continued)
12
End of cell and End or row marksare visible when Show/Hide is
toggled to Show
Insertedcolumn
Microsoft Office Word 2010 for Medical Professionals
Inserting and Deleting Rows and Columns (continued)
• Rows are inserted above the row containing the insertion point
• Columns are inserted to the left of the column containing the insertion point
• Copying and moving rows and columns• Copy and move rows and columns
using the same method used to copy and move text
• Use the Copy, Cut and Paste buttons
13
Microsoft Office Word 2010 for Medical Professionals
Modifying Rows and Columns
• Row and column sizes may be changed to make the table easier to read• Drag row or column borders with the
mouse to change size• Use the AutoFit command in the Cell
Size group on the Table Tools Layout tab
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Microsoft Office Word 2010 for Medical Professionals
Modifying Rows and Columns (continued)
• Set exact measurements using the Table Row Height and Table Column Width text boxes in the Cell Size group or the Table Properties dialog box
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Microsoft Office Word 2010 for Medical Professionals
Modifying Rows and Columns (continued)
16
Table move handle
Table resize handle
Rows are all the same height
Microsoft Office Word 2010 for Medical Professionals
Modifying Rows and Columns (continued)• Advanced Table
Properties may be set from the Table group on the Table Tools Layout tab using the Table Properties dialog box
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Table Properties dialog box
Microsoft Office Word 2010 for Medical Professionals
Modifying Rows and Columns (continued)
• Advanced Table properties include:• Text wrapping• Table alignment• Table indention• Defining cell margins• Setting spacing between table
cells• Custom formatting options
18
Sorting Table Data
• Data is organized in alphabetical or sequential order using the Sort feature• Data is sorted based on criteria set by
the user• Ascending order organizes the data
alphabetically (A-Z) or sequentially(0-9) or earliest to latest
• Descending order organizes the data in reverse alphabetical (Z-A) or sequential (9-0) order or latest to earliest
19Microsoft Office Word 2010 for Medical Professionals
Microsoft Office Word 2010 for Medical Professionals
Sorting Table Data
• Sort using data in one column or multiple columns
• Sorting by multiple columns requires selecting specific sort criteria:• Primary criteria• Secondary criteria• Tertiary criteria
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Microsoft Office Word 2010 for Medical Professionals
Sorting Table Data• Sort data by entire table, one column,
or multiple columns and by one row or multiple rows• Select the data to be sorted• Click on the Sort button in the Data
group on the Table Tools Layout tab• Make appropriate selections in the Sort
dialog box• If a table includes a header row with
column headings, select Header row to keep the column headings on top row
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Microsoft Office Word 2010 for Medical Professionals
Sorting Table Data (continued)
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Primary sort
column Sort order
Type of data
Secondary and tertiary
sort columns
Include or exclude the header row in the sort
Microsoft Office Word 2010 for Medical Professionals
Sorting Table Data (continued)
23
Header row not included
in sort
Rows sorted by type in
descending order
Within each type, rows are
sorted in descending
order
Microsoft Office Word 2010 for Medical Professionals
Sorting Table Data (continued)
• Sorting lists and paragraphs• Use the Sort command in the
Paragraph group on the Home tab• Define the sort criteria using the Sort
Text dialog box• Type of data (text, numbers, dates)• Sort by criteria (paragraphs or fields)
• Fields are text or numbers that are separated by a character, such as tabs or commas
• Sort order (ascending or descending)
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Microsoft Office Word 2010 for Medical Professionals
Splitting and Merging Cells
• Merge cells to combine adjacent cells into one larger cell
• Split cells to divide a cell into multiple cells• Use Merge Cells and Split Cells
commands in the Merge group on the Table Tools Layout tab
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Microsoft Office Word 2010 for Medical Professionals
Splitting and Merging Cells (continued)
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Split Cellsdialog box
Cells merged to create one
larger cell
Microsoft Office Word 2010 for Medical Professionals
Splitting and Merging Cells (continued)
27
Cells split into 3 rows
Microsoft Office Word 2010 for Medical Professionals
Splitting and Merging Cells (continued)• Table cells have .08″ default left and
right margins• The default spacing between cells is
0″• Adjust cell margins using the Cell
Margins button in the Alignment group on the Table Tools Layout tab
• Use the Table Options dialog box to change margin and spacing settings
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Microsoft Office Word 2010 for Medical Professionals
Performing Calculations in Tables• Each cell in a table has a unique cell
reference composed of a letter and a number
• The letter indicates the column, the number indicates the row in each cell reference
• The formula command performs calculations on numerical data in a table
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Microsoft Office Word 2010 for Medical Professionals
Performing Calculations in Tables• The formula command has pre-defined
formulas to calculate:• Averages =Average(range)• Totals =Sum(range)• Count =Count(range)• Round =Round(range)
• Using the Formula dialog box• Enter cell references in parentheses after the
function name• =Average(A1,B2,C5) *3 separate cells
• Separate adjacent cell ranges by a colon• =SUM(A1:A9) *9 cells next to each other
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Microsoft Office Word 2010 for Medical Professionals
Performing Calculations in Tables
• The formula command can also be used to change the number format
• Access the formula command from the Data group on the Table Tools Layout tab
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Microsoft Office Word 2010 for Medical Professionals
Performing Calculations in Tables (continued)
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Cell reference
Row 3
ColumnD
Suggested range of cells
Suggested Formula
Microsoft Office Word 2010 for Medical Professionals
Performing Calculations in Tables (continued)
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Formula = B9-B10
Cell A9
Cell A10
Cell B10
Cell B9Total sum of cells above
Microsoft Office Word 2010 for Medical Professionals
Applying a Table Style
• Use table styles to make tables more attractive and easy to read
• Table styles include borders, shading, fonts, alignment, colors, and other formatting effects
• Use the options in the Table Styles group on the Table Tools Design tab
• Apply a style then choose a theme
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Applying a Table Style (continued)
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Light List&
Light Grid
Options for customizing
table settings
Table style options
Gallery of table styles
Microsoft Office Word 2010 for Medical Professionals
Microsoft Office Word 2010 for Medical Professionals
Applying a Table Style (continued)
Light List, Accent 6 style and Paper theme applied to table
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Microsoft Office Word 2010 for Medical Professionals
Applying a Table Style (continued)• Using tables to lay out a page:
• Tables can help structure the layout of a page
• Text, graphics, bulleted lists, charts, tables and other objects can be inserted in table cells
• A table inserted in a cell is called a nested table
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Microsoft Office Word 2010 for Medical Professionals
Applying a Table Style (continued)• Using tables to lay out a page (cont.)
• Remove the table borders to hide the table structure
• After removing borders, display the table gridlines onscreen
• Gridlines are blue dotted lines that show cell boundaries onscreen but do not print
• Use the View Gridlines button in the Table group on the Table Tools Layout tab to turn the display of gridlines on and off
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Microsoft Office Word 2010 for Medical Professionals
Creating a Custom Format for a Table
• Use the formatting tools available in Word to create custom table designs• Add or remove borders and shading• Vary the line style, thickness, and color
of borders• Change the orientation of text
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Microsoft Office Word 2010 for Medical Professionals
Creating a Custom Format for a Table (continued)
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Merged cell
Rotated text
Shaded cell
Choose theme colors
Use ScreenTips to identify colors
Microsoft Office Word 2010 for Medical Professionals
Creating a Custom Format for a Table (continued)
Completed table
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Bottom border added to cell
Top border added to Total Cost row
Microsoft Office Word 2010 for Medical Professionals
Creating a Custom Format for a Table (continued)
• The Draw Table feature allows the user to draw table cells in exact locations• Click the Table button on the Insert tab, and
then click Draw Table• If a table is already started, click the Draw
Table button in the Draw Borders group on Table Tools Design tab to turn on the Draw pointer
• To erase a border click the Eraser button in the Draw Borders group to activate the Eraser pointer
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Microsoft Office Word 2010 for Medical Professionals
Summary• Use tables to display information for
quick reference and analysis• Use tables to structure the layout of a
page• Insert tables from the Insert tab• Modify tables by inserting, deleting,
and merging cells, columns, and rows
• Resize rows and columns for best presentation of data
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Microsoft Office Word 2010 for Medical Professionals
Summary (continued)
• Sort table data in ascending or descending order• Include or exclude the header row in
the sort• Split and merge cells to clarify the
visual presentation of data• Perform calculations in tables using
the formula function from the Table Tools Layout tab• Sum, average, round, and count
44
Microsoft Office Word 2010 for Medical Professionals
Summary (continued)
• Apply styles to tables using the Table Tools Design tab
• Create a custom table format using the Table Tools Design tab
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