microsoft ® office 2010 basics presented by terri norman

Microsoft® Office 2010 Basics

Presented by Terri Norman

Overview: Ready to make the switch?

If you’re making the switch from Microsoft Office 2003 or earlier to Microsoft Office 2010, and you want to learn the basics and your way around this newest version, this course is for you.

Here, you’ll get familiar with changes and see how to perform essential everyday tasks in Word, Excel, and Outlook.

Thanks for being here!

Microsoft Word 2010

The Basics

The Ribbon

• The Ribbon in Office 2010 replaces toolbars and menus to help you quickly find the commands to complete a task.

The Ribbon—File Tab

• The File tab has all of the options in Word that allow you to work with the file, including:– Save/Print– Open/Close/Exit– Info./Options– Help

**NOTE: Tools, Options (Word 2003 and older versions) is now located on the File tab by choosing File, Options!

The Ribbon—Home Tab

• Clipboard– Cut– Copy– Paste– Format Painter

• Font – Font type/size/color– Bold/italics/

underline/highlight– Superscript/Subscript– Change Case– Text Effects

• Paragraph– Bullets/numbering/multi-

level lists– Increase/Decrease Indent– Sort– Show/Hide formatting– Alignment/line spacing– Shading/Borders

• Styles– Various styles

• Editing– Find– Replace– Select

The Ribbon—Insert Tab

• Pages– Cover Page– Blank Page– Page Break

• Tables– Insert Tables

• Illustrations– Picture– Clip Art– Shapes– SmartArt– Chart– Screenshot

• Links– Hyperlink– Bookmarks– Cross-reference

• Header and Footer– Header– Footer– Page Number

• Text– Text Box– Quick Parts– Drop Caps– Signature

Line– Date & Time– Object

• Symbols– Equation– Symbol

**NOTE: Word 2010 brings up the needed tools “on demand” for various items when needed (ie. Inserting a graphic—when selecting the graphic, will bring up the Picture toolbar)

The Ribbon—Page Layout Tab

• Themes• Page Setup

– Margins– Orientation– Size– Columns– Breaks– Line Numbers– Hyphenation

• Page Background– Watermark– Page Color– Page Borders

• Paragraph– Indent– Spacing

• Arrange– Position– Wrap Text– Bring Forward– Send Backward– Selection Pane– Align– Group– Rotate

The Ribbon—References Tab

• Table of Contents• Footnotes• Citations & Bibliography• Captions• Index• Table of Authorities

The Ribbon—Mailings Tab

• Create• Start Mail Merge• Write & Insert Fields• Preview Results• Finish

The Ribbon—Review Tab

• Proofing– Spelling &

Grammar

– Thesaurus

–Word Count

• Language• Comments

• Tracking– Track Changes

• Changes• Compare• Protect

The Ribbon—View Tab

• Document Views– Print Layout

– Full Screen Reading

– Web Layout

– Outline

– Draft

• Show– Ruler

– Gridlines

– Navigation Pane

• Zoom• Window• Macros

Quick Access Toolbar

• Contains functions you use often• Can customize it to fit your

needs

What’s new with keyboard shortcuts

KeyTips replace keyboard shortcuts in Word 2010.

You should know that with the ribbon design, there are a few updates to keyboard shortcuts.

First off, don’t worry: Shortcuts that start with the CTRL key — for example, CTRL+C for copy, or CTRL+V for paste — remain the same as in previous versions of Word.

What’s new with keyboard shortcuts

KeyTips replace keyboard shortcuts in Word 2010.

But the ribbon design comes with new shortcuts. Why? Because this change brings two big advantages over previous versions:• Shortcuts for

every single button on the ribbon.

• Shortcuts that often require fewer keys.

What’s new with keyboard shortcuts

KeyTips replace keyboard shortcuts in Word 2010.

The new shortcuts also have a new name: KeyTips. The sequence goes like this:1. Press ALT to make

the KeyTips appear for all ribbon tabs and Quick Access Toolbar commands, as shown here.

2. Then you can press the KeyTip for the tab you want to display.

Work between new and earlier versions

• Compatibility Mode—keeps older format and only gives options available in that version—use Convert to switch to new version and all features available

• Have an old version on another computer and need to open a file?– Download the Microsoft Office Compatibility

Pack available at http://tinyurl.com/2du6sal or go to the Microsoft Office website

Practice Using Word 2010

• Create New Document

• Margins and Page Layout

• Line Spacing

• Create a Simple Table

• Insert a GraphicOnline practice (requires Word 2010)

Microsoft Excel 2010

The Basics

Excel 2010 Ribbon Highlights

• Home Tab• Number Group• Cells Group• Editing Group

• Insert Tab• Charts• Sparklines

• Page Layout Tab• Page Setup• Scale to Fit• Sheet Options

• Formulas Tab– Function Library

• Data Tab– Sort & Filter

• Review Tab– Proofing– Changes

• View Tab– Workbook Views– Show

Excel 2010 Basics

• Columns (vertical)• Rows (horizontal)• Cell• Intersection of a

column and a row

• Workbook vs. Worksheet

• Tabs– Insert, Delete,

Rename, Move, Copy

• Entering data– Alphabetic data– Numeric data

• Labels (phone numbers, ID numbers, etc.—not used in calculations)– Key apostrophe in

front of first number in cell

• Values (used in calculations)

• Formulas• Charts

Practice Using Excel 2010

•Enter Data•Format Cells•Create a Chart

Microsoft Outlook 2010The Basics

Outlook 2010 Ribbon Highlights• File Tab– Auto Replies

• Out of Office Assistant

– Mailbox Cleanup• Empty Deleted Items

Folder

• Home Tab– New Group

• New Email• New Items

– Respond Group• Reply/Reply to

All/Forward

– Find Group• Address Book—Contacts

and Global Address List

• View Tab– Current View Group

• View Settings

– Layout Group• Navigation Pane• Reading Pane• To-Do Bar

– People Pane• People Pane—shows

info. about the person what you have received from them

Outlook 2010—Basic Tasks• Send Email– Home Tab

• New Email OR• New Items

– Email Message

*Add contacts easily from Contactsor Global Address Listby clicking on TO: button

• Contacts (using Contacts on Navigation Pane)

– Add Contacts• New Contact

– New Contact Group (ie. Distribution List)• New Contact Group

– Name Group– Add Members

*Drag email message to Contacts to create a new Contact—very COOL!

Outlook 2010—Basic Tasks

• Add a Calendar Appointment• Click on Calendar on the Navigation

Pane• New Appointment

–Add information– Format as desired (Categorize, Private,

Importance, etc.)

*Be sure to click Save & Close!

Practice Using Outlook 2010

• Create New E-mail• Create a New Contact• Create a New Contact Group• Add a Calendar Item

Other Helpful/Fun Office 2010 Resources

Interactive Menu to Ribbon Guides

www.microsoft.com/downloads

Search for interactive menu

Download and install to use your knowledge of the old menus and

toolbars in Office 2003 (and earlier) to find buttons and commands in

Office 2010

Ribbon Hero 2—Clippy’s Second Chance

http://www.ribbonhero.com/

Questions? Wrap-Up • Please spend a few moments posting to the

Camp Blog at techstuffXI.blogspot.com• What did you learn?• Did you have fun?• Do you want to learn more?• Do you have questions or want to share

some cool technology information?• Was your instructor awesome?

• Access this PowerPoint and lots of cool Tech Camp stuff at www.helenatechstuff.com

THANK YOU!Thanks for being

here today! Email me at any time with

questions! tnorman@hsd1.org