mcgraw-hill/irwin© the mcgraw-hill companies, inc., 2003 1-1 chapter 1 introduction to bellwether...

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Chapter 1Chapter 1Introduction to Bellwether Introduction to Bellwether

Garden SupplyGarden Supply

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The Sample Company –The Sample Company –Bellwether Garden SupplyBellwether Garden Supply

The sample company, Bellwether Garden Supply, is shown in Chapters 1-7. You learn about the basic features of Peachtree Complete Accounting 2002 (PCA), Release 9.0. Completing these chapters will help you become familiar with the software.

The Peachtree CD packaged with the book includes the sample company data.

Computer accounting skills are reviewed in more depth beginning in Chapter 9.

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Software Objectives, p. 3Software Objectives, p. 3 Start Peachtree Complete Accounting for Windows

(PCA). Explore the sample company, Bellwether Garden

Supply. Back up and Restore Bellwether Garden Supply. Operate drop-down lists, lookup boxes, status bar, and

navigation aid. Navigate Windows Explorer. Explore Peachtree Today to learn about software

features. Make three backups: 1) one blank formatted disk to

back up Bellwether’s starting data; 2) one blank formatted disk for the Chapter 1 backup; 3) one blank formatted disk for the Exercise 1-2 backup.

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Web Objectives, p. 3Web Objectives, p. 3 Use PCA to link to Peachtree’s website at

www.peachtree.com Go to Peachtree Software’s pressroom. Write an essay about two of Peachtree’s

linked websites. Use your Internet browser to go to the book’s

website at www.mhhe.com/business/accounting/yacht2002

Complete the first Internet Activity in Part 1.

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Peachtree TipsPeachtree Tips

Chapters 1 – 7 are cumulative. The chapter activities and end-of-chapter exercises need to be completed.

The screen illustrations in the text were done with Windows 98 and Peachtree Complete Accounting for Windows 2002, Release 9.0, Educational Version.

You need three blank formatted disks to make the backups in Chapter 1, including the end-of-chapter exercise.

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Peachtree TipsPeachtree Tips

To make a master file of starting data for Bellwether Garden Supply, back it up before making any changes. (See p. 16).

Or, you can install Bellwether from the Peachtree Complete 2002 CD (Appendix A, pages 701 and 702).

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The instructions on pages 16-20 show you how to use Peachtree’s Back Up feature. When you back up the company file to drive A, the information is compressed or made smaller. Using Windows Explorer is explained on textbook pages 20–23.Peachtree’s Back Up feature works with their Restore feature, which is shown on pages 23-25.

Peachtree TipsPeachtree Tips

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Backing Up Chapter 1, page 2Backing Up Chapter 1, page 2

Chapter Disks Backup Name KB Pg Nos.

1 1 of 18 a:\bgs.ptb 758 16 -20

2 of 18 a:\Chapter 1.ptb 759 39

3 of 18 a:\Exercise 1-2.ptb 759 47

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Chapter 1 TopicsChapter 1 Topics1. Software objectives, p. 32. Web objectives, p. 33. Mouse and keyboard basics, pp. 4-54. PCA’s startup screen, pp. 6-75. The Windows environment, pp. 7-96. Typical Windows used in PCA, pp 10-127. The Sample Company, Bellwether, p. 138. Getting started, pp. 13-159. Displaying product information, p. 1510. Backing up Bellwether Garden Supply, pp.

16-20

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Chapter 1 Topics continuedChapter 1 Topics continued

11. Using Windows Explorer, pages 20-2312. Restoring company data from a floppy disk,

pp. 23-2513. Using Peachtree Today, pp. 26-2811. Menu bar, pp. 29-3512. Becoming an Employee of Bellwether Garden

Supply, pp. 36-38a. Adding yourself as an employee, p. 38

13. Backing up Chapter 1 Data, p. 3914. Manual vs. computerized accounting, pp. 40-

41

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Chapter 1 Topics concludedChapter 1 Topics concluded

15. Internet Activity, p. 42

16. Summary & Review, p. 43

a. Going to the Net, p. 43

b. Ten true/make true questions, pp. 44-46

c. Exercise 1-1, p. 46

d. Exercise 1-2, p. 47

e. Chapter 1 Index, pp. 48-49

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Startup screen, p. 13Startup screen, p. 13 Start Windows, then double-click on the

Peachtree icon. The startup screen appears.

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Explore a Sample Company, p. 14Explore a Sample Company, p. 14 When you select “Explore a Sample Company,”

from the startup menu, this screen appears. Accept the default for “Bellwether Garden Supply.” Then, click on OK

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Product Information, p. 15Product Information, p. 15 From the menu bar, click on Help, then About Peachtree Accounting.

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Back Up Company, p. 17Back Up Company, p. 17 From the menu bar, click on File, then Back up.

Click on the “Back Up Now” button.

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Back up continued, pp. 17-19Back up continued, pp. 17-19

In the “Save in” box, click on “3½ Floppy(A:) to select drive A. Type bgs in the “File name” box.

Click on the <Save> button. Two more screens pop up. Click on <OK> both times. (see p. 19)

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Exploring – 3Exploring – 3½ Floppy (A:), p. 19½ Floppy (A:), p. 19

On the left side of the window is the “Folders” list. The right side of the screen displays the contents or name of the files in drive A.

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Using Windows Explorer, pp. 20-23Using Windows Explorer, pp. 20-23

Go to Windows Explorer and open the folder for Bellwether Garden Supply: C:\Peachw\Bcs, p. 21

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Using Windows Explorer cont.Using Windows Explorer cont.

Right-click on the “Bcs” folder. A drop-down menu appears. Left-click on Properties, p. 21.

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Using Windows Explorer with a Zip Using Windows Explorer with a Zip disk, page 22-23.disk, page 22-23.

On page 22, continue with steps 5, 6, and 7.

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Restore, p. 24Restore, p. 24 From the menu bar, click on File, then Restore. In the

“Look in” box, select drive A. Click on “bgs.ptb” to highlight it.

Click on the <Open> button.

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Restore continued, p. 25Restore continued, p. 25

A “Warning!” screen pops up.

Click on <OK>.

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Restore concluded, p. 25Restore concluded, p. 25 The “Restore Options” window pops up.

Make sure that a check mark is next to Company Data. Then, click on Restore.

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Peachtree Today, p. 26Peachtree Today, p. 26 At the bottom of your screen on the status bar, there

is a “TODAY” icon. Click on it. The “Peachtree Today” window appears.

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Peachtree Today cont., p. 27Peachtree Today cont., p. 27 Click once on My Business.

Follow the steps on pages 27 and 28.

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Hide Peachtree Today, p. 28Hide Peachtree Today, p. 28 From “Peachtree Today’s window, select the “Preferences” tab.

On the left side of your screen, click on the “Save and Exit” button. Click on the “X” on Peachtree Today’s title bar to close it.

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Menu bar: Menu bar: FFile pull-down menu, p. 29ile pull-down menu, p. 29

From the menu bar, click on File.

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Menu bar: Edit pull-down menu, p. 30Menu bar: Edit pull-down menu, p. 30

From the menu bar, click on Edit.

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Maintain pull-down menu, p. 31Maintain pull-down menu, p. 31

From the menu bar, click on Maintain.

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Tasks pull-down menu, p. 32Tasks pull-down menu, p. 32

From the menu bar, click on Tasks.

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Analysis pull-down menu, p. 32Analysis pull-down menu, p. 32

From the menu bar, click on Analysis.

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Options pull-down menu, p. 33Options pull-down menu, p. 33

From the menu bar, click on Options.

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Reports pull-down menu, p. 34Reports pull-down menu, p. 34

From the menu bar, click on Reports.

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Window pull-down menu, p. 35Window pull-down menu, p. 35

From the menu bar, click on Window.

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Help pull-down menu, p. 35Help pull-down menu, p. 35

From the menu bar, click on Help.

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Payroll Navigation Aid, p. 36Payroll Navigation Aid, p. 36

Click on the Payroll Navigation Aid and a flow chart pops up.

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Maintain Employees/Sales Reps, p. 37Maintain Employees/Sales Reps, p. 37 Select “Maintain Employees” on the Payroll

Navigation aid.

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Chapter 1 Chapter 1 Glossary of TermsGlossary of Terms

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Windows, pages 1 & 7-9Windows, pages 1 & 7-9

Windows, p. 1

A visual (instead of typographic) format for computer operations. The illustration on page 8 shows how Peachtree uses the Windows interface

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Graphical user interface (GUI), p. 1Graphical user interface (GUI), p. 1Consists of procedures which

enables you to interact with Peachtree. The key is the Windows environment: the menus, dialog boxes, and list boxes. A mouse simplifies use of the GUI, but it is not required.

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Icons, p. 1Icons, p. 1

Peachtree uses common symbols to represent tasks: a file folder, a trash can for deleting, an hourglass to show that the program is waiting for a task to be performed, a printer, etc.

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Mouse, p. 1Mouse, p. 1A pointing device that is used to interact

with images on the screen.

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Shortcut keys, p. 4Shortcut keys, p. 4Enable you to perform some operations

by pressing two or more keys at the same time. For example, <Alt> + <F4> closes an application window.

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Title bar, p. 8Title bar, p. 8

The top line of every window is a bar which contains the name of the application.

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Desktop, p. 8Desktop, p. 8

Depending on how your computer is set up, various icons appear on your desktop when you start Windows.

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Taskbar, p. 9Taskbar, p. 9

In Windows, the “Start” button and taskbar are located a the bottom of your screen.

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Folder tabs, p. 12Folder tabs, p. 12

There are various file folder tabs shown on Peachtree’s windows. The “Maintain/Customer/Prospects window shows tabs for General, Sales Defaults, Custom Fields, and History.

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Drop-down list, p. 12Drop-down list, p. 12

The down arrow means that this field contains a list of information from which you can make a selection

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Lookup boxes, p. 12Lookup boxes, p. 12

Lookup boxes have a “magnifying-glass” icon next to them. For example, when you click on this “magnifying-glass” icon, a chart of accounts list appears.

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Backing Up, p. 16Backing Up, p. 16Backing up your data means saving it to

a floppy disk, ZIP™ disk, or CD so that it will be available when you want to work again.

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Windows Explorer, pp. 20-23Windows Explorer, pp. 20-23 Use Windows

Explorer to determine how much disk space is used, and to locate Peachtree’s program and data folders.

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Restore, p. 20Restore, p. 20Previously backed up data can be

restored or retrieved with the File, Restore selection. To start where you left off the last time you backed up, you use the Restore command.

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Menu Bar, p. 29Menu Bar, p. 29

Peachtree’s menu bar has nine pull-down menus: File, Edit, Maintain, Tasks, Analysis, Reports, Window, Help.

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Ellipsis (…), p. 30Ellipsis (…), p. 30

A punctuation mark consisting of three successive periods (…). Choosing a menu item with an ellipsis opens a dialog box.

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Dialog box, p. 30Dialog box, p. 30

A window that appears when the system requires further information. You type information into dialog boxes to communicate with the program. Some dialog boxes display warnings.

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Default, p. 31Default, p. 31Information that displays in windows or

information that is automatically used by the system. You can change the default by choosing another command.

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Global options, p. 33Global options, p. 33Settings that affect the entire program.

When you set global options for one company, you set them for all companies . You can access these settings from the Options menu.

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Manual Accounting Computer Accounting

1. Analyze transactions 1. New company set up

2. Journalize 2. Analyze transactions

3. Post to the ledger 3. Journalize

4. Prepare unadjusted trial balance

4. Post to the ledger

Manual vs. Computerized Manual vs. Computerized Accounting, p. 41Accounting, p. 41

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Manual Accounting Computer Accounting

5. Prepare worksheet 5. Print unadjusted trial balance

6. Prepare financial statements.

6. Account Reconciliation.

7. Journalize and post adjusting entries.

7. Journalize and post adjusting entries.

8. Close temporary accounts.

8. Print the adjusted trial balance.

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Manual Accounting Computer Accounting

9. Prepare post-closing trial balance

9. Print the financial statements

10. Reverse entries (optional)

10. Change accounting periods

Interpret accounting information

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CHAPTER 1 INTERNET ACTIVITY, p. 42CHAPTER 1 INTERNET ACTIVITY, p. 42

The Internet is the worldwide electronic communication network that allows for the sharing of information. The Internet is also called the World Wide Web (WWW) or Web. To make an Internet connection, your computer must be equipped with a modem. The word modem is an abbreviation of Modulator/Demodulator. A modem is a device that translates the digital signals from your computer into analog signals that can travel over telephone lines. There are also T-1 lines, cable modems, digital subscriber lines (DSL), and wireless radio modems for faster connections.

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Chapter 1 Internet Activity, p. 42

1. Start Windows, then PCA. Open Bellwether.

2. Scroll down the Peachtree Today window. In the “Need Help?” section, click on Peachtree’s website www.peachtree.com

3. Websites are time and date sensitive. When using the Internet, be aware that changes will likely take place. In this assignment, you will link to Peachtree’s “pressroom.” When you place your cursor over “pressroom,” your cursor changes to a hand and pressroom is underlined.

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Internet Activity concluded, p. 42

4. Select two links from Peachtree Software’s Pressroom page. Using a word processing program, write an essay about each site. Include the website address of each link. Your summary for each site selected should be no more than 100 words or less than 75 words.

5. Go to the textbook’s website at www.mhhe.com/business/accounting/yacht2002

6. Link to Internet Activities, then WEB EXERCISES PART 1. Complete the first activity, ACCOUNTING MONOPOLY. This is a group activity.

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Going to the Net, p. 43Going to the Net, p. 43

Access the Career Development website athttp://www.net-temps.com/careerdev/index.htm?type=careertalk&channel=fin&topic=careers

Read the article "Careers in Accounting & Finance.“

1. What three skills are essential for those seeking careers in accounting and finance?

2. What is the preferred educational background for an accountant?

3. List five career opportunities in accounting and finance.