marykirk raft race agm

MARYKIRK RAFT RACE ‘09Annual General Meeting

28th August 2009

Wednesday, 21 October 2009

AGENDA• The Day

• The Rafts

• Charities

• Thank-yous

• Accounts

• Recommended Constitutional Changes

• Voting

WELCOME TO THE AGM

• First Annual General Meeting

• First time the Raft Race has presented accounts

5 POINTS• We ran a successful raft race this year and we invite all

present to acknowledge this!

• After a lapse of five years, and virtually no documentation - from scratch

• Nothing is set in stone and can always change.

• We’ve not full time - we don’t have the resource to solicit applications for funding. Tell us about yourselves!

• Everything is a learning curve. Its easy to criticise with hindsight.

GOING FORWARD• We can see ways in which things will improve - of

course.

• This requires continuity!

• Legislation has changed dramatically.

• Its far harder now.

• We encourage debate, of course.

• Lets do it in a constructive manner!

THE DAY

GUEST OF HONOURTommy Gemmell

ANDREW CLARKDid an excellent job piping the start and the finish

THERE WERE TROPHIES FOR

• 1st, 2nd and 3rd

• The Wooden Paddle

• Best Dressed Raft

• Best Dressed Crew

• Most Sponsored

WE HAD TEAMS FROM EVERYWHERE

Even the Police!

Note: Not an actual Marykirk Policeman

WE HAD A WEB SITE THIS

Note: Not connected in any way to the raft race

THE RAFTS

LETS TALK ABOUT RAFTS

• Rafts are:

• Powered only by human effort

• Float

• CrewedNote: Not connected in any way to the raft race

RAFTS SHOULD FLOAT

This year, they all did.Mostly.

Note: Not connected in any way to the raft race. But it is watertight.

16 RAFTS ENTERED

• All Rafts made it home

• Most crew members were on the rafts at the end

• Most rafts came back in one piece

1: THE PIRATES OF ST CYRUS24 minutes and 50 seconds

2: POLICE TEAM27 minutes and 22 seconds

3: HILLSIDE HOUSEBREAKERS28 minutes and 3 seconds

4: MPCC RAFT28 minutes and 28 seconds

5: THE TWISTED FOUR29 minutes and 34 seconds

6: THE NEPTUNE SEA GODS32 minutes and 15 seconds

7: HOWE O’THE MEARNS YFC32 minutes and 44 seconds

8: HOT ROD33 minutes and 42 seconds

9: THE DRAGON SLAYERS33 minutes and 49 seconds

10: YABBA DABBA DO34 minutes and 30 seconds

11: HILLSIDE HELLO’S34 minutes and 59 seconds

12: SLEASYJET36 minutes and 30 seconds

13: WATERSKIERS37 minutes and 19 seconds

14: THE SINKIN’ PINK-UN39 minutes and 10 seconds

15: PIKEY PIRATES43 minutes and 34 seconds

16: SMURFY MCSMURF SMURF1 hour, 12 minutes.

A new record!

ITS A LOT OF WORK!

• Building a raft

• Taking it to the bank

• Hauling it out of the water

• Paddling it

• Carrying it over rocks

SO A VERY BIG THANK YOU!

• To all the raft race teams, for all their hard work!

Note: Not a picture of a raft race member

• 1st Place: The Pirates of St Cyrus

• 2nd Place: Police Squad

• 3rd Place: Hillside Housebreakers

• Wooden Paddle: Smurfy McSmurf Smurf

• All trophies sponsored by Frank Walker Joiners Ltd, Marykirk.

RAFT RACE PRIZES!

• Best Dressed Raft: Water Ski-ers

• Best Dressed Crew: Sinkin’ Pink-un

• Most Sponsored Raft: Sinkin’ Pink-un

RAFT RACE PRIZES!

THE CHARITIES

CHARITY DISBURSEMENT

• We raise money

• And then we give half each to:

• CHAS - Childrens Hospice Association Scotland

• Local Charities and Groups

• Children’s Hospice Association Scotland (CHAS) is a Scottish charity established to provide hospice services in Scotland for children and young people with life-limiting conditions.

• A children’s hospice offers professional care, practical help and emotional support to the whole family usually from the day of acceptance, to the death of their child, and beyond.

• Rachel House in Kinross, Scotland’s first children’s hospice, opened in March 1996. Robin House in Balloch opened in August 2005. Both hospices are purpose-built and each can provide ongoing support for up to 200 families across Scotland each year.

• The CHAS at Home Team offers support to families across Scotland by providing a home care service to families in their own homes when they need it.

• More at: http://www.chas.org.uk

CRAIGHALBERT

• The Scottish Centre for Children with Motor Impairments, based at the Craighalbert Centre, is one of Scotland's Grant Aided Special Schools. It provides day school education for nursery, pre-school and school age children with motor impairments (for example, cerebral palsy). The Centre also provides outreach services, family support and periodic placements to children from across Scotland, as well as those who have attended the Centre and are making the transition to mainstream schooling.

• They directly support one family in the village

• More information at: http://www.craighalbert.org.uk

THE RED CROSS

• The Red Cross are a volunteer-led humanitarian organisation that helps people in crisis, whoever and wherever they are.

• They have always attended Marykirk Raft Race

• They have always been a beneficiary of the Marykirk Raft Race

• More information at: http://www.redcross.org.uk

ALZHEIMER STONEHAVEN

• Alzheimer Scotland helps people with dementia, their carers and families. Our members include carers, relatives, people with dementia, professionals, groups and organisations.

• Directly helping families in the village

• More information at: http://www.alzscot.org

MULTIPLE SCLEROSIS

• In honour of a local MS Sufferer

• Scotland has more MS than anywhere else in the world

• A regular beneficiary of the Raft Race

ROYAL BRITISH LEGION MONTROSE

• Many local Legion members

• Support many local causes

CANCER LINK ABERDEEN AND NORTH

• CLAN is an independent charity for anyone affected by any type of cancer at any time from diagnosis onwards. Whether affected personally, as a carer, family member or close friend, our services are available to you.

• Based at CLAN House in Aberdeen, we cover the whole of Grampian, Orkney and Shetland. Some of our services are available to people living outside these areas, specifically CLAN Haven and the CLAN Holiday Home.

• Directly helping a family in the village

• More information: http://www.clanhouse.org

MACMILLANS• Macmillan Cancer Support improves the lives of people affected

by cancer.

• One in three of us will get cancer.

• We are all affected by cancer. We can all help. We are Macmillan.

• Macmillan Nurses operate in Marykirk

• We specifically donate to the MacMillan Strathcathro Hospital.

• More at: http://www.macmillan.org.uk

MARIE CURIE CANCER CARE

• Marie Curie Cancer care helps with:

• Nursing

• Hospices

• The Marie Curie Research Institute

• Pallitive Care Research.

• More information at: http://www.mariecurie.org.uk

SCOTTISH WOMENS RURAL INSTUTE

• Local branch assisted on Raft Race day

• More information at: http://www.swri.org.uk/

MARYKIRK

• Marykirk Pensioners Club

• Marykirk Lunch Club

• Marykirk Football Club

• Bumps, Babes and Toddlers

• Marykirk Bowling Club

TOTAL FUNDS RAISED

• 2009: £4,180

• 2002: £8,000

• 2001: £4,200

• 2000: £9,400

THANK YOU!

• Neil & Helen McDonaldHelping out in the Park

• Frank and Iain WalkerBuilding the stage

• Alison ThomsonJack and Findlay EelesSaturday Setup

• Andy NelsonBilly DoddsHugo GreavesThe strimming team

• Colin FrewWater Support

• All the bands for sharing equipment

THANK YOU!

• John Mears - Insurance

• Clair Gillespie - CHASTommy GemmellJudges

• Joe WishartAn amazing MC

• Helena from JohnshavenRunning the bands

• Marykirk Football ClubMarshalls and timekeeping

• Doug MitchellBand Trailer

• Warren and Kitty ElsmoreWalkie Talkies, Stage PA

• John Stewart & Jim RaeSafety Boats

THANK YOU!

• Security at housing estatePallets and Steps

• Pensioners and WRIRaffle Assistance

• Young FarmersLast out of the Marquee and helped move furniture

• Marykirk Lunch ClubMarykirk Primary SchoolMarykirk Bowling ClubBumps, Babes and ToddlersContributions and Participation on the day

• Olive HendryMarykirk Hall CommitteeLoan of Tables and Chairs

THANK YOU!

• Marykirk Primary SchoolSpongeboardOrganising the Childrens Petshow

• Jacksons Tool Hire, LaurencekirkGenerator for Band, Truck for moving Bandstand, Operator for Generator, Driving

• Barbara OfficerHelping out in the Park

• Clark and Rose AberdeenTransporting Tables and Chairs

• Derek MilneTattie Boxies

• Anne BuchanSafety Diver

THANK YOU!

• The Twisted FourOrganising and fundraising the Twisted Ceilidh in January

• PC Stuart AkersAll the assistance during the day

• The Camera ClubAll these amazing pictures

• All Band performers

• David SkinnerSkinner PhotographyVideo of the event

• Barry ChristieProjector and Screen

• And you allFor contributing and supporting!

THE ACCOUNTS

ACCOUNTS PRESENTATION

• Accounts are prepared to a standard comparable to OSCR standard

• OSCR - The Office of the Scottish Charity Register

• If we were a charity, this is the level we would have to work to

• Independently audited and signed off

INCOMEIncome Outgoings

Race Night £573

Raft and Stalls Entry Fees £595Twisted Celidh £423John Mears - Sponsorship - Insurance £265Raft Race Day - raffle, donations £670Sponsorship £2,630Bar Profits £1,000Committee Donation £4

Total £6,162

INCOME

Raft and Stalls Entry FeesTwisted CelidhJohn Mears - Sponsorship - InsuranceRaft Race Day - raffle donationsSponsorshipBar ProfitsCommittee Donation

RAFT SPONSORSHIPSponsorship Income Outgoings

Sinkin Pinkun £691

Pirates of St Cyrus £125

Yabba Dabba Dos £100

Marykirk Primary School £486

Waterskiers £180

Mearns Young Farmers £34

Twisted Four £120

Police Team £193

Smurfy McSmurf £166

Pikey Pirates £145

Scouts £109

Gary £80

Ross Deeptech £200

EXPENSESIncome Outgoings

Stamps and Ink £24

Marquee £755

Toilets £258

Printing £240

Wood for Dance Floor £69

Lunches for work party £89

Judges Gifts £24

Bands £150

PA System £50

Insurance £255

Total £1,917

DISBURSEMENT 2009Childrens Hospice Association Scotland £2,090.00

Craighalbert £261.25

Red Cross £261.25

Alzheimers Stonehaven Branch £261.25

Multiple Sclerosis £261.25

Royal British Legion Montrose £261.25

Cancer Link Aberdeen North £261.25

Macmillian Strathcathro £130.62

Marie Curie Cancer Care £130.62

WRI £43.54Pensioners Club £43.54Lunch Club £43.54

Marykirk Football Club £43.54Bumps, Babes and Toddlers £43.54

Marykirk Bowling Club £43.54

RECOMMENDED CONSITUTIONAL CHANGES

• We need to change the dates for :

• Accounts Presentation

• AGM

• 8 Weeks from Raft Race is Holiday Season

• Extend this to 14 weeks

RESIGN MEANS RESIGN

• When someone resigns from a committee

• They resign for the rest of the year.

• You cannot use resignation as a threat

CONFLICTS OF INTEREST

• This is not intended to accuse any other committee

• One member:

• Threats being made

• Inappropriate promises being made

• No members of the Raft Race committee should be a member of another fund raising committee within 5 miles of Marykirk

VOTING

• The Vote is to join the committee

• Positions are decided once the committee is elected

• The existing committee wish to continue

• Anyone else is more than welcome to join

• Within reason

VOTING

• To be voted in,

• Someone has to Propose you

• Someone has to Second you

• Listen to objections

AND FINALLY...

• Thank you very much for coming

• Lets make next year even better!

marykirk raft race agm

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