managing and organizing your time & work

MANAGING AND ORGANIZING YOUR

TIME & WORKWhat is your work style?

Examine your

current style

Use proven methods

Assess the barriers

Follow proactive strategies

Establish goals and priorities

• Learning Objectives

• What is your organizing style?

Hopper Perfectionist Plus

Allergic to Details Fence Sitter Cliff Hanger

Traits:o easily distracted o enjoy variety and change of pace o desire immediate gratification o like to be busy

Solutions: o slow down to reflecto eliminate distractionso create structureo take it one step at a timeo think positiveo RELAX

• Hopper

Traits:◦ high expectations◦ people pleaser◦ want to do everything yourself

Solutions:◦ examine your standards◦ examine the why◦ avoid overloading your plate◦ identify priorities◦ RELAX

• Perfectionist Plus

Traits:◦ enjoy dealing with the broad picture◦ too impatient to handle follow-ups◦ like to move quickly

Solutions:◦ create simple basic routines to follow◦ record your thoughts◦ tack up reminders◦ keep things handy◦ devise and carry out follow-up procedures◦ RELAX

• Allergic to Details

Traits:◦ don’t know what you really want◦ afraid to make the wrong choice◦ don’t know how to start◦ afraid of the unknown

Solutions:◦ evaluate your needs and desires◦ make adjustments and improve your decision◦ break down into small steps◦ deal with your fears◦ pay attention to your instincts◦ RELAX

• Fence Sitter

Traits:◦ usually wait until the last minute to start work◦ estimate your time inaccurately◦ thrive on stress◦ need pressure in order to perform

Solutions◦ monitor your time as you work◦ don’t wait for inspiration in order to begin a task◦ create mini-goals◦ move up deadlines◦ make a “to do” list◦ RELAX

• Cliff Hanger

• DO YOU HAVE CLUTTER?

DUMP REFER

ACT FILE

• DRAF Method to Organization

DUMP

Purge paper and electronic files

Set a measureable goal to reduce files

Devote time each day to this task

REFER

Delegate whenever possible

Don’t over-control others Hire specialists to handle

things you can’t do as quickly

ACT

Each day do at least one task you don’t like to do

Conquer procrastination by keeping unfinished projects in plain view

Double up on certain tasks

FILE

Set aside time daily to file Tidy up your desk and

work area before leaving Create a ‘read’ file of

articles to take with you for wait times

TAKETIMEFOR

YOURSELF!