lunch & learn: providing long-term access to uncw-produced publications

UNCW Publications

University Archives (Archives) Mission

NC Public Records Act

UNCW Publications

To serve as the repository for permanent historic records of the University of North Carolina Wilmington

To serve as a repository for records, materials, and artifacts of enduring historical and cultural value to the University of North Carolina Wilmington and the Lower Cape Fear

region

Special Collections was established in 1970◦ Historical university records

◦ Rare books

◦ Manuscript collections

Special Collections expanded in 1998◦ University Archives moved to the other side of the

library on the 2nd floor

Special Collections and University Archives◦ Operate as separate administrative units

◦ Coordinate activities and strategic planning

http://library.uncw.edu/archives_special/

Special Collections and Archives website

Administrative history

Student life

Athletics

Physical development of campus

Evolution of academic programs

Faculty and staff biographical information

Publications (print and digital)

Other◦ Manuscript collections

Unpublished primary source material

◦ Maps, drawings, prints

◦ Videos, films, audio recordings

◦ Objects

◦ Textiles

(N.C.G.S. 132)

“Public Record” is any documentary material or artifact

Regardless of physical form or characteristics (paper, electronic, video, film, digital, photograph, audio, etc.)

Made or received In the course of university business Also, computer database indices

Mitcham, Z. , Miller, S., & A. Riggins. (2010). “Keep it, file it, delete it, shred it, or archive it.” http://uncw.edu/generalcounsel/documents/recordsworkshopSpr2010.pdf

Student educational records and FERPA

Personnel records and the NC Personnel Records Act

Trade secrets

Certain law enforcement records

Library user records

Medical and psychological records

Social security numbers, credit card numbers, etc.

Bids for State contracts prior to award of the contract

Attorney-client privileged documents

Minutes of closed meetings

Student records (FERPA directory information and ~15 exceptions)

Personnel File (name, age, compensation, title and office, date of employment, date of most recent salary change, date of most recent action, date employment began, and employment contract)

University records in Archives are public records of enduring historical, legal, administrative, or fiscal value--open and available to the public.

State publications

4,169 items published by the university or its departments. Publications include university catalogs and bulletins, student newspapers, yearbooks, alumni magazines, newsletters, and more.

Publications in Archives cannot be checked out.

Special handling and care (acid-free boxes, risers instead of labels)

Donate 2 hard copies of UNCW publications or 1 copy of paid publications to University Archives, Randall Library, Box 5616.

Email link or PDF to rigginsa@uncw. Send hard copies and PDFs to State Publications Clearinghouse (10 copies / 5 copies for paid publications).

University Archives Thanks You!

Teal Declaration, 2009