los angeles unified school district pupil services and attendance plus one superintendent’s...
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Los Angeles Unified School District
Pupil Services and Attendance
Plus One
Superintendent’s Intensive Support and Innovation Center
August 1st, 2012
PRESENTATION OUTLINE
Pupil Services Mission and Unit Organization
Why Attendance is Critical Ensuring Student Success Data and Accountability Tools for Schools Attendance Improvement Strategies Upcoming Tasks and Events Support and Assistance
PUPIL SERVICES MISSION
Ensure that all LAUSD students are enrolled, attending, engaged, and on-track to graduate.
Ensure that all LAUSD students are enrolled, attending, engaged, and on-track to graduate
ORGANIZATIONAL CHARTPupil ServicesCentral Office
Specialized Programs Educational Service Centers
Homeless Education Program
Neglected or Delinquent Youth
Foster Care
Diploma Project
Permits and Student Transfers Foreign Student Admissions
Attendance Improvement Program
Student Attendance Review Board
School Site PSA Counselors
High Schools
Middle Schools
Elementary Schools
Alternative Education Sites
CDD Collaboration
VALERIE CORCORAN, LCSWPSA FIELD COORDINATORPLUS 1
Assign school purchased PSA Counselors to your schools Supervise SARB Chairs and process for ISIC schools Supervise and evaluate school-based PSA Counselors Provide monthly professional development and support to PSA
Counselors Interpret and Enforce Compulsory Education Laws (SARB) and District
Policies Strategize with principals and directors to increase attendance Guide schools in creation and implement ion of a meaningful
Attendance and Dropout Prevention Plan Conduct attendance trainings for parents, students, school staff, and
ESCs in the areas of Child Welfare and Attendance (CWA) Analyze and assess monthly attendance data reports
ATTENDANCE IS CRITICAL
It’s the law: California Ed Code 28800 ADA is critical to funding our programs:
Over $155 million lost in 2010-11 school year
Affects budgets for per pupil funded schools Chronic absenteeism (missing 10% of school
days) in kindergarten predicts low academic achievement in fifth grade
ATTENDANCE IS CRITICAL
Necessary to increase academic proficiency, test scores, reclassification of EL students and graduation rates
It takes about one week for a student to recover academically after missing just one day – rethink that suspension!
Chronic absenteeism is a predictor of high school dropout
Missing Classes Puts High School Graduation at Risk
87%
63%
41%
21%
9%5% 2% 1% 0%
0%
20%
40%
60%
80%
100%
0-4 5-9 10-14 15-19 20-24 25-29 30-34 35-39 40+% G
radu
ated
in F
our
year
s
Days Absent per Semester
(The Consortium on Chicago School Research at the University of Chicago).
ENSURING STUDENT SUCCESS
Enroll ALL students immediately Do not ask parents to submit
documents not required by law or District policy
Do not delay enrollment or screen resident students (foster, homeless, etc.)
Provide a welcoming environment
ENGAGE STAFF, PARENTS AND STUDENTS
• Teach attendance at staff & parent meetings, open house
• Communicate both good and problematic attendance• Blackboard Connect• Letters• Personal Phone Calls• Award Assemblies
• Conduct bi-annual targeted attendance meetings
• Offer resources and assistance• Tutoring, Counseling, Basic needs support
KEEP STUDENTS IN SCHOOLDO NOT ALLOW: Checking out of 18 year-old students not on track to graduate Checking out of students displaying behavior problems Inappropriate or excessive issuance or cancellations of
Opportunity Transfers (OT’s) Finalizing grades several weeks prior to the end of the school
year Encouraging students failing classes, poor test takers, or
those not on track to graduate to stay home Unofficial suspensions – often with no school return dates Checking out any student without ensuring they are enrolled
in another program.
PUSHOUT / FORCE OUT PRACTICES Against District policy and Superintendent’s
directive Against the California Education Code Reduce ADA revenue Contribute to the attendance decline at the end
of the school year Is unethical, hurtful to children and increase
student dropouts Students will show up on YOUR dropout list as
the last school of attendance
STUDENT ATTENDANCE DATA
ATTENDANCE DATA CHANGES
Before Currently Manual elementary
attendance cards Secondary daily
attendance only Reports from SIS and DSS
Automated attendance Secondary attendance by
period My Data reports At-Risk Reports address
multiple student factors Attendance not submitted Performance Meter School Performance
Framework
BENEFITS OF IMPROVED DATA
Increased accountability Ability to analyze trends Apply strategic tiered interventions
Use limited resources effectively
DISTRICT-WIDE MONTHLY ATTENDANCE
Monthly Data through May 25, 2012
EDUCATIONAL SERVICE CENTERCUMULATIVE ATTENDANCE
JULY – MAY 2012
Data Cumulative through May 25, 2012
TRACKING ATTENDANCE DATA
LESS THAN 87% (Far Below Basic)
87 - 91% (Below Basic)
92 - 95% (Basic)
96 - 99% (Proficient)
100% (Advanced)
Performance Meter Goal
2011-12: 66% of students
2012-13: 71% of students
25 or more absence
15-24 absences
8-14 absences
0-7 absences
0 Absences
96% OR HIGHER ATTENDANCE RATE BY GRADE LEVEL (JULY - MAY
2012)Grade
% of Students with 96-100%
# of Students with 96-100%
Number Enrolled
Transitional Kindergarten 60.00% 1,138 1,898Kindergarten 63.10% 30,099 47,687
Grade 1 70.10% 33,926 48,403Grade 2 74.20% 34,864 47,017Grade 3 77.00% 35,490 46,107Grade 4 76.90% 34,899 45,372Grade 5 77.20% 35,037 45,386
Grade 6 (ES) 76.20% 5,922 7,772Ungraded Sp Ed (ES) 53.20% 6,599 12,409
Grade 6 (MS) 77.30% 26,522 34,324Grade 7 74.40% 31,650 42,532Grade 8 74.10% 31,912 43,042Grade 9 66.10% 32,301 48,859Grade 10 66.40% 26,183 39,460Grade 11 67.60% 22,188 32,843Grade 12 63.40% 21,130 33,343
Performance Meter Target (2011-12): 66% of students attending at 96% or higher
Performance Meter Target (2012-13): 71% of students attending at 96% or higher
Data Cumulative through May 25, 2012
EDUCATIONAL SERVICE CENTER96% OR HIGHER
ATTENDANCEJULY – MAY 2012
Performance Meter Target (2011-12): 66% of students attending at 96% or higher
Performance Meter Target (2012-13): 71% of students attending at 96% or higher
ESC % of Students
96-100%# of Students with 96-100%
Number Enrolled
North 72.13% 115,110 159,587South 71.59% 85,475 119,389East 75.13% 77,122 102,647West 72.23% 58,853 81,478XP 66.59% 61,194 91,895
Data Cumulative through May 25, 2012
EDUCATIONAL SERVICE CENTER (ESC)ATTENDANCE SUBMITTAL AND
RATES MAY 2012
Monthly Attendance Data through May 25, 2012 Submission Rate from May 1 - 31, 2012
ESCMay Period Attendance
Submission Rate
Number of Classes/Periods Attendance Not
Submitted
MayMonthly
Attendance Rate
North 97.82% 8,711 96.11%South 98.41% 4,549 96.13%East 97.01% 6,774 96.65%West 96.81% 7,263 96.12%XP 95.74% 16,487 94.04%
WHAT WE HAVE FOUND
Aggregate data overlooks individual students issues The lowest attending grades are often kinder and ninth Attendance suffers when culmination ceremonies are
held prior to the last day of school Students often stay home on Mondays, Fridays, rainy
days The district must be strategic when scheduling
furlough and pupil-free days You can use this data to find your attendance targets
and encourage attendance as needed
UPCOMING TASKS AND EVENTS
Day 1 No shows/T-DAP Issues ASAP Identify your Attendance Team September Attendance Awareness Month
Student Recovery Day - Friday, September 14th
Dropout Lists
Refer to Attendance Master Calendar for Additional Recommended Tasks
PUPIL SERVICES, LAUSD, 2011-12
TOOLS FOR SCHOOLSElectronic Attendance Manual
School Attendance and Dropout Prevention Plan Registration and Enrollment procedures Attendance recording and finding Attendance not Submitted Recording permits, opportunity transfers, special populations,
etc Clearing no show, early leaver and dropout lists Notifications of Truancy and Mandated Cost Recovery Blueprints for Attendance, Intervention Protocols, Forms What you need to survive an audit Master Calendar with activities by month
TOOLS FOR SCHOOLSMyDATA ISIS Stats at a GlanceSpecialized Unit Assistance ISIC attendance data will be provided monthlyPupilServices.lausd.net Marketing attendance:
September is School Attendance Month Student Recovery Day: September
The “Grad Van”PURPOSE•Community & Parent Engagement•Bring Information and resources to parents at non-school sites.
CORE ACTIVITIES•Provide personalized information about grades and attendance•Provide information about all resources within LAUSD
Reserve with Central Pupil Services213-241-3844
PUPIL SERVICES/OPERATIONS COLLABORATION
Ensure that schools follow the law and district policy
Assist with student placements Intra-district permit appeal decisions Attendance and Dropout Prevention
Plans Resolving student and parent issues and
complaints
• Create a meaningful Attendance Plan with a big team approach
• Analyze school data and report cards to target attendance issues and populations
• Use resources efficiently: Think MACRO level
interventions• Increase accountability at all levels and
teach clear attendance goals and annual targets to all stakeholders
ATTENDANCE IMPROVEMENT STRATEGIES
• Promote attendance awareness to parents, staff, students, and community members
• Follow mandated attendance procedures• Implement incentives for positive
attendance and behavior• Monitor data monthly and modify
attendance plan accordingly• Provide quality customer service in a
welcoming environment
ATTENDANCE IMPROVEMENT STRATEGIES
REMEMBER !• All resident students must be enrolled
immediately• Keep students enrolled until all interventions
and LAUSD protocol has been utilized. • Do NOT check out students without an
immediate school assignment • Follow-up to ensure student has enrolled in
new school
HAVE A GREAT SCHOOL YEAR !
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