leveraging clearinghouse data for enrollment patterns ... · enrollment management • outcome...

Joe RoofRegional Director

Leveraging Clearinghouse Data for Enrollment Patterns, Persistence and Completions

Today’s Agenda

• How Clearinghouse

Services and Data Can

Assist You

• StudentTracker

• StudentTracker Premium

• Reverse Transfer

Our Mission

Serve the education and workforce communitiesand all learners with

access to trusted data, related services,and insights

degree verifications

4.5 MILLIONstudent record

verifications

700 MILLIONenrollment

verifications

1.1 MILLION

3,700 colleges and universities participate with the

Clearinghouse

OUR REACH - ENROLLMENT

98% Title IV degree-granting

institutions representing 98% of

U.S. postsecondary education

enrollments participate in the

Clearinghouse

93% Participating postsecondary

institutions representing 92%

of all degrees awarded in the

Clearinghouse Florida SuccessBy Percentage of Students

Would you like to be able to…

• understand enrollment trends of your potential, current and past

students?

• conduct more comprehensive research?

• know where your applicants attended prior to your institution?

• know how your school compares nationally to similar institutions?

• access user-friendly, easily digestible data and reports that are

available to your cross-campus colleagues?

StudentTracker

A cost effective way to replace

survey and anecdotal

information with documented

enrollment and degree data

Admissions• Cohort Representation

• Class Outcomes

• Deferred Admissions

• Declined Admissions

• Wait List Outcomes

• Prior Enrollment

• Transfer Studies

Student

Services/Affairs• Program Diversity

• Work-Study Analysis

• Mentor Matching

• Enhancing Advising

• Tutoring Planning

Enrollment

Management

• Outcome Oversight

• Feeder Institution Analysis

• Transfer Analysis

• Retention Study

Academic Professors

• Department Outcome Analysis

• Future Programs of Study

• Grant Funding Request

• Pre-Professional Programs

Registrar

• Cohort Representation

• Transfer Studies

• Retention

• Enrollment Status

• Reporting Reconciliation

• Prior Enrollment

• Time-to-Completion

Institutional Research

• Outcome Reporting

• Reporting Reconciliation

• Class Outcomes

• Persistence

• Retention

• Time-to-Completion

StudentTracker Works Across Your Campus and Your System

SE CODA

Where did students attend after leaving my

institution?

StudentTracker Query Types

Subsequent Enrollment

Prior Attendance

Longitudinal Cohort

Declined Admission

Where did students enroll

who did not attend my

institution?

Track a group of students across

multiple academic years

Where did applicants to my institution attend

previously?

Example of Transfer Out Data

Applicants Who Do Not Matriculate

Where do students enroll?

Also broken out by cohort year

Note: These samples are for demonstration purposes only and the data was created for this example.

What are student outcomes?

Cohort Studies

30%55%

All Students

6 Year Bachelor Graduation Rates Among First Time First

Year FreshmanWho Started at XYZ

11 Years Ago

Today (2018)

Today, with National StudentClearinghouse Added

Note: These samples are for demonstration purposes only and the data was created for this example.

What are outcomes of the cohort?

Identify students for recruitment.

80% 10%10%

0% 20% 40% 60% 80% 100%

Status of Cohort

Retained Enrolled Elsewhere Stopped Out

List of Students-Academic Variables-Financial Aid Variables-Contact Information

Output ComparisonsEfficiency

REQUEST FILE RE-RUNSaves time by

re-running instead of re-loading file; up to four times within 365 days

ANALYSIS READYTransforms detail report into one

row per student

SIGNATURE AND SNAPSHOT REPORTS

Uses your institution’s data to compare your

institution with national sectors

DATA VISUALIZATION

Integrates reporting with

graphics for more compelling stories

Integration

Analysis-Ready File

For Academic Years 1-8

- For submitting institution:

• Enrollment status

• Highest credential (CIP)

- For other institutions attended:

• Institution name and OPE ID

• Enrollment date/CIP

• Highest credential

• Industry credentials

information

Cumulative section

• Time elapsed between search date

and start dates at other

institutions

• Pattern of enrollment

• Time elapsed between search date

and credentials earned

• Total number of industry

credentials earned

An Analysis ready file is run for SE, DA and CO request (batch) files that you submit.

The Analysis ready file is placed into your ftp mailbox along with the 3 ST reports that you

normally receive.

• Go online to studenttracker.org

• Click ‘user login’

• Once you log in, you will see the Premium service icon

How do I access the STCU Premium functionality? (except for the Analysis Ready report)

Once you

click on

‘Premium

Service’,

you will see

following:

Save time by re-running files up to

four times per year

Follow your student cohort for several

years to see comprehensive outcomes

Retain your filenames to ensure you

are re-running the correct file

Ensure flexibility so any user can

re-run cohort files previously submitted

Ability to Re-Run Request Files

Access visual representations of your StudentTracker Request

File results and your institution-specific Completions Report

Identify influences impacting your student retention and

persistence so you can make the necessary alterations

Tell a story through visualization that you can share with your

colleagues and senior leadership team

Immediate Collaboration: Visualizations

Visualizations – for YOUR Completions report, by Gender

Visualizations – by Gender

Visualizations – by Race/Ethnicity

Visualizations – Top 5 ‘first institutions attended’ after search date

Visualizations – Sectors of ‘first institutions attended’ after search date

Institution-specific➢ New data added each year

➢ Cohorts determined by the Research Center

➢ Each report includes sector-specific national benchmarks

CompletionsFall 2011, 2010 and 2009 cohorts

Rates presented by enrollment intensity,

gender, age, and race/ethnicity.

Tracking TransferFall 2010 cohort

Reports differ for:

• 2-year schools (transfer-OUTS)

• 4-year schools (transfer-INS)

Persistence & RetentionOne report with Fall 2013-2015 cohorts

Rates presented by enrollment intensity, age,

and race/ethnicity

Signature & Snapshot Reports

Completions

Persistence & Retention

Tracking Transfer (4-year institution example)

Tracking Transfer

VALUE-BASED PRICING

$1,995 > 10,000 students (all levels)

$1,295 4,000 – 10,000 students (all levels)

$795< 4,000 students (all levels)

StudentTracker®

Premium Service

Among all starting

undergraduates in 2008

(3.6M students)

attended 2 or more institutions

for a bachelors degree

that’s just

within the

first six

All bachelors degree recipients

2014/15 (1.5M graduates)

attended two or more institutions

It is the transfer of credits from a four-year (or two-year)

institution to any two-year institution from which a student

transferred. If eligible, the student is awarded an associate

degree.

What is Reverse Transfer?

Potential for:

Increased

Funding

Completion

Enrollment

Decrease Student

Loan Default Rates

66% of students transfer

before

earning an associate’s degree

How do we know it increases completion

rates?

Increase your graduates!

“Credit When It’s Due (Reverse

Transfer) evidence shows a 5% to

18% retention in bachelor’s degree

advantage for students who receive

Reverse Transfer”

Jason Taylor, Assistant Professor

University of Utah, CWID researcher

• Most students are mobile

– 54% of enrollments (transfer ins and outs) at a typical institution, on average, are mobile at any given time

• Successful students are more mobile

• Transfer patterns are complex

– ¼ of all transfers move between states

Reverse transfer can make the difference

Why A National Solution?

How does Reverse Transfer work?

What can the Clearinghouse’s Reverse Transfer do for you?

• Alleviate the workload by filtering for associate degrees

• Process the students on your timeline by downloading cumulative

student data when you are ready to evaluate for the semester

• Easily access the student’s information when they call to ask, when

can I get my degree?

• NO shuffling through different types of transcripts trying to figure out

is the student is physically transferring to your institution or is it a

reverse transfer student.

• Your trusted and secure place for all the reverse transfer students

What can the Clearinghouse’s Reverse Transfer do for you?

• Help you increase your transfer student retention and graduates

• Opportunity to offer Reverse Transfer to ALL your transfer

students no matter where they transferred from across the nation

• One file submission of course grade data from sending institution

• No need to send transcripts throughout the semester

Thank you for partnering with us!

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