les newell, deputy director facilities and administrative services division august 13, 2013 1 hq...

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Les Newell, Deputy Director Facilities and Administrative Services Division

August 13, 2013

HQ Renovation All Hands

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Welcome— Les Newell, Deputy Director, Facilities and Administrative Services Division

Renovation Update

Eye Street/HQ Relocation Reminders

Arnold Rotruck, Paxton Van Lines Packing Guidelines Proper Crate Lifting/Stacking

Paul Raudenbush, Chief, Headquarters Security Information Security

Classified and SBU Information Safe Relocation

Agenda

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Renovation Safety NASA employees are not authorized to visit the

renovated floor during construction

Safety precautions are required for authorized personnel

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New Galley Areas 3 per floor (West, Center, East) Keurig Coffee Maker (2) Microwave (2) Refrigerator (2) Ice Maker Seating Area Toasters (2)

HQ Renovation Update

Typical Floor Layout

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Typical Floor Layout

HQ Renovation Update

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Office Lighting Individually controlled

Dimmer Switch Adjust to personal preference Programmed by office

Infra red Sensor Activate lighting upon entering Automatically turn off 15 minutes after exiting

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HQ Renovation UpdateLighting Override Switch Core lease hours 6am – 6:30pm

Lights blink 10 minutes prior to shut off After 6:30 pm override switch must be turned on

Luminescent signage above override switch Lights will remain on for 30 minutes

30 minute timeframe is a LEED requirement Locations (north and south)

West Center East

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New task lighting Existing overhead task lighting will no longer be provided New fixtures will be provided as part of the renovation New fixtures required to meet US Green Building Council’s LEED Energy & Atmosphere Prerequisite 2

HQ Renovation Update

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Design Advantages HVAC wall units will be used properly and help

balance the building HVAC system Reduced “hot” and “cold” spots Improved air circulation/quality Increased natural lighting has been proven to

increase productivity Reduce overall energy usage

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LEED Certification Piedmont is required to achieve Leadership in

Energy and Environmental Design (LEED) Certification

Construction Interiors LEED Silver Certification

Requires a partnership between landlord and NASA

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LEED Certification NASA can receive LEED points toward

certification through the following actions: Reuse of existing furniture Provide a thermally comfortable environment that

supports the productivity and well-being of occupants Achieve increasing levels of energy conservation for

HVAC beyond the prerequisite standard to reduce environmental impacts associated with excessive energy use

Change ManagementSpace Modification Requirements

Space Modification Requests Now Include Reengineering of Existing Mechanical, Electrical and Data

Systems HVAC system cannot be modified as easily Additional VAV boxes may need to be installed

Reengineering of Existing Life Safety Systems Development of Construction Documents District of Columbia Permitting Application Review and

Approval Process

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Evacuation Procedures New sound masking and PA system

Sound masking provided throughout the building Zone controlled and adjustable Sound masking also functions as the PA system

If an alarm sounds, listen, then act quickly HQ Evacuation procedures remain as they have been, despite

renovation work and personnel relocations. If you are moved to a new area of the building for the

renovation, look for the emergency exits and signs and familiarize yourself with your new staging area before an evacuation, so you know where you should report if the alarm sounds.

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Evacuation Procedures Verify your evacuation routes and staging area, regardless of

where you are in the building. If you need assistance evacuating, report to the freight elevator

galley area on whatever floor you are on. Once out of the building, do not return until the “all-clear” is

given. Follow directions given by the ICP, Emergency Management,

Security, and Building Monitors.

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1201 Emergency Evacuation Staging Area

3rd Floor Staging

4th Floor Staging

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Evacuation Staging Areas

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Office of Communications Patrice Williams (Primary) Gwen Pitman (Alternate)

Office of Evaluation, Office of Strategy Formulation, and Office of Agency Council Staff

Michelle McNair

Science Mission Directorate Karsheila Henderson (Primary) Gerald Smith (Alternate)

Astrophysics Division Sheila Gorham

Earth Science Division Diane Johnson

Organization POCs

Heliophysics Division Glenda Butzke

James Webb Telescope Program Office Carol Reid

Joint Agency Satellite Division Carol Reid

Planetary Science Division Jacqueline Mackall

Resource Management Division Carol Reid

Strategic Integration & Management Carol Reid

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Organization POCs

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Eye Street Location Swing space located at 1201 Eye Street, NW

Occupancy on the 3rd/4th floor of 1201 Shuttle service will be provided between Eye Street and HQ

Metro Center and McPherson Square within two blocks Parking applications must be submitted to Rose Butler

Application available on HQ Renovation webpage:http://fasd.hq.nasa.gov/docs/Central_Parking_Monthly.pdf

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Shuttle Schedule

Departing Eye Street at 7:30 AM

Depart  Arrive  Depart  Arrive 

1225 Eye St, NW NASA HQ’s NASA HQ’s

1225 Eye St, NW

7:30 a.m. 7:50 a.m. 8:00 a.m. 8:20 a.m.

8:30 a.m. 8:50 a.m. 9:00 a.m. 9:20 a.m.

9:30 a.m. 9:50 a.m. 10:00 a.m. 10:20 a.m.

10.30 a.m. 10:50 a.m. 11:00 a.m. 11:20 a.m.

11:30 a.m. 11:50 a.m. 12:00 p.m. 12:20 p.m.Lunch Lunch Lunch Lunch

1:30 p.m. 1:50 p.m. 2:00 p.m. 2:20 p.m.

2:30 p.m. 2:50 p.m. 3:00 p.m. 3:20 p.m.

3:30 p.m. 3:50 p.m. 4:00 p.m. 4:20 p.m.

4:30 p.m. 4:50 p.m.    

Depart  Arrive  Depart  Arrive 

NASA HQ’s 1225 I St,

NW1225 I St,

NW NASA HQ

7:30 a.m. 7:50 a.m. 8:00 a.m. 8:20 a.m.

8:30 a.m. 8:50 a.m. 9:00 a.m. 9:20 a.m.

9:30 a.m. 9:50 a.m. 10:00 a.m. 10:20 a.m.

10.30 a.m. 10:50 a.m. 11:00 a.m. 11:20 a.m.

11:30 a.m. 11:50 a.m. 12:00 p.m. 12:20 p.m.Lunch Lunch Lunch Lunch

1:30 p.m. 1:50 p.m. 2:00 p.m. 2:20 p.m.

2:30 p.m. 2:50 p.m. 3:00 p.m. 3:20 p.m.

3:30 p.m. 3:50 p.m. 4:00 p.m. 4:20 p.m.

4:30 p.m. 4:50 p.m.    

Departing HQ at 7:30 AM

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Moving materials will be delivered two weeks prior to move Crates will be provided on August 20th Cardboard boxes have been delivered to organizations for early packing

Organization Cabinets File and Supply Cabinets

Completely emptied Securely tape key to top of cabinet Paxton labels must be applied

Overhead Cabinets Completely emptied Key left in overhead lock

Move Information

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Office keys Employees will return keys to the POC in the provided key envelope and

complete key issue request card Key envelope (office keys)

Must be turned into the locksmith the day before the organization telework day

White key request cards for (final/temporary location) must be turned into the locksmith by Friday, August 23rd (or sooner)

Office key distribution will occur within the organization office space and coordinated through the organization POC beginning September 5th

Move Information

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Move Guide Provided to POCs in Move Kit

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Employees MUST be packed & ready to move by 5:00 pm the day before move date - ITCD will pack computer and phone equipment

Facilities will update workstation/office numbers for individuals related to renovation moves only. If employees move after their relocation, it is the employees responsibility to update their information.

Move Information

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Delivery of moving crates Tuesday, August 20th

Individual packing beginning Tuesday, August 20th (or sooner)

White key request form Friday, August 23rd

Organization Move/Telework Days Thursday, September 5th

Astrophysics Division Resource Management Science Mission Directorate Strategic Integration Management

Key Dates

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Friday, September 6th Earth Science Division Joint Agency Satellite Division

Friday, September 6th (Employees temporarily located at GSFC) Earth Science Division Heliophysics Division Planetary Science Division

Saturday, September 7th (Extreme Teleworkers) Earth Science Planetary Science Strategic Integration and Management

Key Dates

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Saturday, September 7th (Telework, Monday September 9th) Planetary Science Division Heliophysics Division

Monday, September 9th (Employees temporarily located at Eye Street) Earth Science Division

Monday, September 9th (Employees temporary move to 2nd floor) Office of Communications

Tuesday, September 10th (Employees temporary move to Eye Street) Agency Council Staff Office of Evaluation Office of Strategic Formulation

Key Dates

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Packing Guidelines Packing with the Pax Box System

Build and stack Legal/Letter/Hanging Files

Stack and pack Label Placement and Removal Proper lifting/stacking

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Information Security Classified Information Sensitive But Unclassified Information

Identifiable markings to indicate sensitive information SBU Cover Sheet

SBU Bins/Burn Bags Securing Burn Bags Storage and Pick Up Locations

Safe Relocation

Protect Information that Warrants it!

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Project Manager Brian Smith: brian.s.smith-1@nasa.gov

Assistant Project Manager John Ferri: john.a.ferri@nasa.gov

Move Coordinators Malicha Day: malicha.a.day@nasa.gov Stacey Brock-Watkins: stacey.brock-watkins@nasa.gov Vera Zislin: vera.zislin@nasa.gov

Please visit our website for more information: http://fasd.hq.nasa.gov/bldg_renovate.html

HQ Renovation Facilities Points of Contact

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Questions

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External Swing Space Occupants 1201 Eye Street, NW 3rd Floor

Office of the Chief Health and Medical Officer Office of Safety and Mission Assurance (Partial)

1201 Eye Street, NW 4th Floor Office of Strategic Infrastructure

1225 Eye Street, NW 12th Floor Office of the Chief Information Officer