lecture1 for ms word2007

Microsoft Word – 2007

Word ProcessorA word processor is a computer application

used for the production (including composition, editing, formatting, and possibly printing) of any sort of printable material

Programs- Microsoft office

MS-Word - Window

1. New /Blank Document or file looks like this

2. The commands are grouped and arranged .It helps used to easily format the document

3. Ribbon : The commands arrangement .

4. Tabs . The sub group on the Ribbon

RIBBON

Parts of the Word Window

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Home tab

Horizontal ruler

Vertical ruler

Office button

Quick access toolbar

Title bar

Vertical Scroll bar

Status barZoom slider

View buttons

Ribbon

Group

File - Tab• Save - To save the changes in the file

• Save As – save file with different , different location / path & file Type

• Open –• Close – to close only this particular file

not Word application

• Info• Recent :previously used

( recently )• New• Print• Save and Send• Help – Either press ‘F1’ or

from here you can get the help feature

• Exit – Same as closing application window

File - Info

File –properties are shown in File – Info

File – Print and setting Settings can be used to change the page orientation , number of copies or selecting some pages of the file for printing

Ms-Word - File – Open 1. To open already existing file

use File – open2. Select the folder and file to

open

Home tab - commands

‘Computer ‘ word in red color and big size

Home tab commnads are for Formatting of Text and paragraph

Formatting text To format text ( words or lines ) select them first Or first select the format and then type the text

Double click the mouse buttonThe word is selectedTriple click the mouse buttonThe paragraph is selected.

Click and hold the mouse buttonDrag the mouse over the text to be selected

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Font

To change font style, size, colour and a large number of other features. You can also change the spacing between letters from character Spacing tab.

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Two Types of FormattingParagraph

paragraph windowCharacter

font window

•Formatting applies to the entire paragraph

•Formatting applies only to the selected characters

•Examples: alignment, margins, indents, line spacing, and tab stop positions

•Examples: Fontface, color, size and effects; and character spacing

•Borders and shading can apply to entire paragraph

•Borders and shading can apply only to character

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Character: Font Effects

Home tab - commands

• ‘Cut - Paste’ Select the text and use cut for moving or Deleting Text

• Copy – Paste -Select the text use copy and paste the place ( copies )

• Alignment Paragraph

• Bullet Points• Line Spacing

• Background color

• Paragraph Border

Paragraph Formatting

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Paragraph: Alignment

Left aligned

Centered

Right aligned

Justified

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Paragraph

General Alignment: aligning the

text to left, right, center and justify.

Direction: the text direction right to left or left to right

Indentation:allows you to indent your paragraph from the left or right margin Special

First line: indents the first line of the paragraph

Spacing Before:sets the amount of

space before the paragraph After: sets the amount of

space after the paragraph

• For Document with many pages and paragraphs searching option is very helpful

• Find Option is like windows searching – It will highlight the word or line

• Replace - Find + changing (replacing)

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Bullets and Numbering

In Microsoft Word, you can easily create bulleted or numbered lists of items. Several bulleting and numbering styles are available.

e.g. primary color:a. Redb. Bluec. Green

• Red• Blue• Green

Mini Toolbar

Displays when text is selected or right-clickedContains frequently used formatting

commands

Insert tab

To add objects - pictures, clip art and different shapes ( Keyboard - letters, numbers, special characters )

For Maths Equation like

x 2 Symbols π£

Page Layout -tab

To adjust the page settings

Drawing tools – tab

Function keys - list To do this Press

Get Help or visit Microsoft Office Online.

F1

Move text or graphics.

F2

Repeat the last action.

F4

Choose the Go To command (Home tab).

F5

Go to the next pane or frame.

F6

Choose the Spelling command (Review tab).

F7

Extend a selection.

F8

Update the selected fields.

F9

Show KeyTips.

F10

Go to the next field.

F11

Choose the Save As command.

F12

Edit text

Copy selected text or graphics to the Office Clipboard.

CTRL+C

Cut selected text or graphics to the Office Clipboard.

CTRL+X

Paste the most recent addition or pasted item from the Office Clipboard.

CTRL+V