learn to reference with word 2007

Referencingwith Word 2007

Referencing….

• If you use material from books, journals, web sites, etc in an assignment without referencing is called plagiarism, and is regarded as a serious offence at colleges and universities.

Microsoft Word has a powerful referencing functionality which can be utilised to compile and manage reference sources and create Bibliographies.

Referencing….with Word 2007

• Located under the Reference tab• Quick compilation of sources used within a document• Addition of in-text references, placeholders and complete

bibliographies• Automatic formatting• Has limitations (discussed at the end of the session)

Referencing….Style

First choose a publishing style:

• Click the References Tab on the Ribbon• Click the drop down box next to Style in the Citations &

Bibliography Group• Choose the appropriate style.

Referencing…Adding a Source

• Click on the Insert Citation button• Add New Source

Referencing…in-text referencing

• Every time a new source is added an in-text reference is placed at that point in the body text• Must make sure add new source at the correct point

•For example:

One method of demonstrating your analysis and understanding of a topic is by giving a presentation (Clarke, 2005).

Referencing…Source templates

• If you are creating a New Source, choose the type of source (book, Journal article, etc.) from the drop down list.

Referencing…Create a source

• Fill in the template; author, title, publisher etc.• If you need additional fields, be sure to click the Show All

Bibliography Fields check box• Click OK

Clarke, A. (2005). IT skills for successful study. London: Palgrave Macmillan.

Referencing…websites and pages

Hewlett Packard Development Company, L.P. (2010). Documents and Records Management Software. Retrieved March 4, 2010, from Hewlett Packard: http://h18000.www1.hp.com/products/software/im/governance_ediscovery/trim/index.html

Referencing…Pdfs & web documents

Working Group of Royal Australasian College of Physicians. (2002, May 6). Chronic fatigue syndrome : Clinical practice guidelines — 2002. Retrieved February 18, 2011, from The Medical Journal of Australia: http://www.mja.com.au/public/guides/cfs/cfs2.pdf

Referencing…interviews

Calitz, A. (2010, March 4). Library Service Officer for the City of Joondalup. (S. Dowden, Interviewer)

Referencing…Student Readers

• These are referenced as a chapter of a book or book section.

World Health Organization. (2008). The Ottowa Charter for Health Promotion. In B. Smith, & J. Peters, Apply a Population Health Framework (pp. 12-16).

Referencing…Journal articles• Paper resources• Can add Volume & issue• Use show all Bib fields

Bakhtiari, E. (2011). Data-driven diabetes care gets smarter. Health Governance Report , 21 (3), 1-2.

Referencing…Journal articles• Aggregated databases are a bit tricky• Can use Journal article• Can use Miscellaneous

Bakhtiari, E. (2011). Data-driven diabetes care gets smarter. Health Governance Report , 21 (3), 1-2. Retrieved February 16, 2011, from ProQuest Central.

Referencing…multiple authors

Nicol, M., Bavin, C., Bedford-Turner, S., Cronin, P., & Rawlings-Anderson, K. (2000). Essential nursing skills. Edinburgh, UK: Mosby International Limited.

Referencing…multiple authors• When a source has TWO or more authors cite both authors the first time

the source occurs.• Subsequent citations use surname of first author followed by “et al.” • NOT automatic using Word 2007• When SIX or more authors cite using “et al.” in all in-text citations.

(Automatic in Word 2007)• End text must contain all authors • Automatic in Word 2007

Referencing…placeholders

• If unsure of the source place a placeholder• Can edit the placeholder later

Referencing…managing sources

• At any time it is possible to access the list of sources collated for the document

Referencing…managing sources Sources can be edited, deleted or created Preview pane ‘Pick’ from previous sources and copy into current document

Referencing…end-text At any time a bibliography can be added to the document Choose Bibliography or Works Sited (Reference List)

Referencing…

Bibliography vs Reference List

These two terms are often used interchangeably, but are actually two different things.

A Bibiliography is a list of every resource you have used while doing your research, even if it is cited or not.

A Reference List is a list of every resource that you have quoted from (either directly or indirectly) in your assignment.

Items are listed in a Bibliography or a Reference List alphabetically by the author (or by title, if there is no author) and have a hanging indent.

Referencing…end-text Can edit the title by converting to static text Will need to manually indent

Referencing…A reference list should look something like this

References

Clarke, A. (2005). IT skills for successful study. London: Palgrave Macmillan.

The endocrine system. (2002). [chart]. Skokie, Ill.: Anatomical Chart Co.

The endocrine system. (2005). [videorecording]. U.S.: United Learning.

Living with diabetes. (n.d.). Retrieved February 2011, from the Diabetes WA Website. http://www.diabeteswa.com.au/Living_With_Diabetes

Marieb, E.N. (2004). The endocrine system. In Human anatomy & physiology (pp 603-643). (6th ed.). New York: Pearson / Benjamin Cummings.

Referencing with word…limitations

• Not all formats offered• Choose best fit • Indents need to be added manually• Preferred title e.g. Works Listed and References• Cannot export citation directly from databases – must copy and paste

•ALWAYS check against the your Uni referencing guide