kick-ass project collaboration with office 365 groups

sharepointmaven.com @gregoryzelfond

KICK-ASS PROJECTCOLLABORATION WITH

OFFICE 365 GROUPS

sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond

Before we start…

Complementary webinar video recording is

available at https://youtu.be/6Ze1aZcT_KQ

You can also visit my YouTube Channel:

https://www.youtube.com/c/sharepointmaven

Slides and Demo based off SharePoint Online,

however, similar functionality is available with

on-premises and older versions of SharePoint

sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond

About Me

Gregory Zelfond

10+ years of experience with SharePoint

Huge SharePoint Advocate, blogger

Love to solve business problems using

code-free, out of the box SharePoint

configurations

Owner of SharePoint Maven

sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond

About SharePoint Maven

I HELP ORGANIZATIONS TO UNLOCK

THE POWER OF SHAREPOINT

MIGRATION CONSULTING TRAINING

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Agenda– Project Management options in

SharePoint/O365

– Office 365 Groups• What are Office 365 Groups

• Conversations

• File sharing

• Calendar

• Notebook

• Tasks

• External Access

• Office 365 Groups and Team Sites

– Q & A

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PROJECT

MANAGEMENT

OPTIONS

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Available Options in SharePoint/Office 365

Office 365

Groups

• Informal

• Easy to use

• No overhead

Document

Sets

• Formal

• Documents Only

Project

Sites

• Formal

• Requires Discipline

Project Web App

Project Online

• Very formal

• Portfolio Management

• Mature PM Methodology

• $$$$

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What is the problem you are trying to solve?

Consistency with documentation

Consolidate various information sources

Enforcement of Project Management methodology

Project Management Office (PMO) Dashboards and Reporting

Informal Meeting Space

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Things to keep in mind…

Project Management discipline/maturity within an organization

SharePoint maturity within an organization

Know your audience

User Adoption & Training

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OFFICE 365

GROUPS

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Conversations

Keep all your email conversations in 1 spot!

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Files

OneDrive-like place for your files

BONUS: Add metadata if you wish!!!

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Calendar

Easily overlay multiple Office 365 Groups Calendars with personal calendar!

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Notebook

Keep ANY project notes in one place!

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Tasks

Delivered via Office 365 Planner

Plan created automatically for every new Office 365 Group

Not ready for prime time! Wait until this product matures

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External Access

Step 1: Allow users to email the group

Step 2: Add External users just like you would with regular members

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Office 365 Groups and Team Sites

Office 365 Groups and Team Site are getting married!

New Office 365 Groups will get a team site and vice versa!

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Small projects

Projects that don’t follow formal project management methodology

Projects where security does not need to be tightly controlled

Office 365 Groups are great for…

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Office 365 Groups Blog posts

Top 5 features of Office 365 Groups

Project collaboration with Office 365 groups

Project Management in SharePoint – lots of options to choose from

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SharePoint Webinars

How to manage projects in SharePoint using out of the box features

How to build amazing Intranet Sites in SharePoint using out of the box features

How to improve SharePoint User Adoption – practical tips and industry best practices

How to manage migration to SharePoint

SharePoint hacks you can’t live without

[NEW] Project and Portfolio Management with Project Online

[NEW] Kick-Ass Project Collaboration with Office 365 Groups

LEARN MORE

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Need help with SharePoint?

SharePoint Site Configuration and Customization

Document Migration to SharePoint

SharePoint Implementation Strategy

SharePoint Training

SharePoint User Adoption

SharePoint Governance

SharePoint Project Management

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THANK YOU!

Visit: sharepointmaven.com

Email: greg@sharepointmaven.com

Follow: @gregoryzelfond

Connect: linkedin.com/company/sharepoint-maven

View: www.slideshare.net/gzelfond

Watch: SharePoint Maven YouTube Channel

Get in touch if you have questions