jass 2006management course
Post on 19-Jan-2016
37 Views
Preview:
DESCRIPTION
TRANSCRIPT
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.051
JASS 2006 Management Course
St. Petersburg April 8-April 10, 2006
Helmuth Benesch
Siemens AG
Corporate TechnologySoftware and Engineering
Otto-Hahn-Ring 681739 München – Germanyphone: ++49 89 636-46666fax: ++49 89 636-44424helmuth.benesch@siemens.com
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.052
JASS 2005 Management Course
• Management Techniques
• Visualization
• Presentation
• Moderation
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.053
Visualization
• Goals
• Fundamentals
• Key Questions
• Media and Design Elements
• Arrangement and Logic
• Preparing the Content
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.054
Goals
• to focus the receivers‘ attention,• to involve observers,• to lessen the amount of speaking required,• to give the audience orientation aids,• to make information easy (or easier) to grasp,• to emphasize crucial points,• to expand on and supplement what has been
said,• to promote assimilation,• to encourage comments
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.055
Fundamentals
… planning a visualization,
… building blocks of a visualization,
… rules for composing a visualization
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.056
Key Questions
• What do I want to represent? (content)
• What is the purpose of the presentation? (goal)
• Whom do I want to inform or convince? (target group)
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.057
Media & Design Elements
Media • packing paper and pin board• flip chart paper and flip chart
stands• transparent foil and overhead
projector• power point and beamer
Design Elements
• text• free-style graphics and symbols• diagrams
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.058
Design Element „Text“
Legibilitywrite legiblyadhere to reading conventions
Intelligibility (clarity, clearness)simplicityoutline / orderbrevity / concisenessadditional stimulae
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.059
Design Element„Free-style Graphics“
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.0510
Design Element
„Standard Symbols“
$
€ %
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.0511
Design Element
„Non-standard Symbols“
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.0512
Design Element „Diagrams“
• lists and tables• graphs• column charts• circle or pie diagrams• structure charts / “organigrams”• flow charts / arrow diagrams
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.0513
Design Element
„Lists and Tables“
Nr.
123456789
1011
Required Interfaces
Monitor TerminalMonitor Administration routineMonitor Partner computerDCM DCAMAdministration routine User programTransmit routine User programTransmit routine Receive routineReceive routine Rec. Control UnitRec.Control Unit User programTest program TerminalEDT Proc. Terminal
Weight
1.51.52.00.51.00.50.80.60.31.00.5
Efforts
17.25 MD17.25 MD23.00 MD
5.75 MD11.50 MD
5.75 MD9.20 MD6.90 MD3.45 MD
11.50 MD5.75 MD
S Interface Efforts 118 MD
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.0514
Design Element
„Graph“
1990
IV I II III IV I II III IV I
I
IV
III
II
I
IV
III
II
I
1991
1992
1990 1991
1992
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.0515
Design Element
„Column Chart“
0
10
20
30
40
50
60
70
80
90
1. Qrtl. 2. Qrtl. 3. Qrtl. 4. Qrtl.
Ost
West
Nord
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.0516
Design Element
„Circle or Pie Diagram“
29 % System Integrationand Testing
13 % Project Planning
3 %3 %
7 %
20 % Design
25 % Implementation
AcceptanceInitiative
Study
Development Costs per Phase
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.0517
Design Element
„Structure Chart“
MyCompany
R&D Sales Development
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.0518
Design Element
„Flow Chart“
TestData
DesignSpecification
ComponentSpecification
TestSpecification
ComponentTest
Component Code
ComponentDescription
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.0519
Arrangement & Logic
• symmetry• alignment• rhythm• dynamics
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.0520
Tips on Designing Posters• Whenever possible use no more than three colors per
representation!• Create blocks; group contextual units (also) by displaying them
in close proximity to one another!• Always use the same color and shape for related subjects!• Stress important parts, for instance by using red or by using a
frame, underlining or cross-hatching!• (Also) use empty spaces as a design element; leave plenty of
open space!• Don’t use abbreviations – write everything out!• Use the stimulating effect of free-style graphics; paint a
“picture” of your own!• Whatever you do, avoid perfect representations; images that are
too “smooth” seem cold and create distance!• Test your visualization (!) by presenting it to friends or
colleagues, and ask them for their opinions!
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.0521
Presentation
• Preparing for the topic and the goal
• Preparing for the target group
• Preparing the content
• Preparing the flow
• Preparing the organization
• Just Do the presentation
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.0522
A thorough preparation leads to
• more information, knowledge of details• more personal clarity• the possibility of well-aimed visualization• the chance for a smoothly organized flow of
events• the availability of materials as needed• ultimately, greater self-confidence in making
your appearance
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.0523
What belongs to a meaningful preparation?
• topic• goal• target group• content• flow of events• organization
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.0524
Preparing for the Topic and the Goal
• Topic and goal should not be mixed up
• The emphasis lies on the goal
Topic: Spring retreat of department X
Goal: Roadmap for department X
dig for hidden goals
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.0525
Preparing for the Target Group
• predefined participants
here is a number of interested people what is my solution
• selection of participants
I have a solution who are the interested people
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.0526
Preparing the content
1. Gather and select material
2. Condense
3. Visualize
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.0527
Preparing for the Flow of the Presentation
1. Opening Remarks
2. Main Body
3. Conclusion
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.0528
Prepare the Presentation
• Location / Room
• Media
• Time / Duration /Breaks
• Invitation
• Handouts for the Participants
• Speaker / Substitute
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.0529
Conducting a Presentation
Opening- appearance- positive thinking- punctuality
Main Body- overview (content & time)- results – but not the flow of the discussion- use your voice- short sentences
Conclusion- brief summary / conclusion- avoid phrases like „that‘s it“- thank the participants
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.0530
After the Presentation
Self-Feedback- Goal- Participants- Organization- Media- Discussion
Feedback from the participants- Giving feedback- Receiving feedback- Accepting feedback
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.0531
Moderation
• Before
• During
• After
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.0532
Before the Moderation
- content - goal- participants
Prepare in terms of
- method - collect- select- work
- organization - time/date- location- arrangement- media- invitation
- personal - physical constitution- mental constitution
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.0533
Performing a Moderation
Introduction
Collect Topics
Select a Topic
Work on a Topic
Plan Measures
Conclusion
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.0534
Moderator = Facilitator
Attributes and Attitudes
don‘t fight against the group
work in accordance with a certain methodology
act as an expert on method, not on content (stay neutral)
include all participants
create a positive working environment
disruptions have priority
cut off, neutralize personal attacks
keep control of the process- time- focus- group
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.0535
After the Moderation
• Feedback
• Tasks
• Next Steps
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.0536
Finale
• Thank you very much for your attention
• Questions ?
• Comments?
• Feedback?
• Personal conclusion?
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.0537
notes
•
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.0538
notes
•
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.0539
notes
•
C
O R
P O
R A
T E
T
E C
H N
O L
O G
Y
© Siemens AG, CT SE HT, H. Benesch, 23.03.0540
notes
•
top related