ipads and other tablets for legal aid

iPads and Other Tablets:

David Bonebrake, Glenn Rawdon & Jane RibadeneyraLegal Services Corporation

Tech Tools or Toys?

Tablet Use By Lawyers•15% of Lawyers Use

Tablets•26% of Attorneys in Large

Firms (500+)•13% Use iPads

Source: ABA Technology Survey, taken Jan-May, 2011

Where is Mobile Traffic Coming From?

• 46.8 percent of iOS device traffic now comes from iPads, while 42.6 percent comes from iPhones.

• iPad – 97.2% of all Tablet Traffic

Device Platforms Share (%) of Non-Computer Traffic

Apple iOS 58.5%

Google Android 31.9%

RIM 5.0%

Other Platforms 4.6%

Tablet Options• iPad• Android• Windows• Blackberry• Kindle Fire

Accessories• Bluetooth

Keyboard• Stylus• Cover• Adapters – VGA,

Digital AV (HDMI), Camera Card

Connectivity Options

• WiFi– Local Router– Hot Spots– Tethering

• Wireless Data Plan (Verizon, AT&T, Spring, T Mobile)– Typical charges

•$19.99 for 1GB of data•$34.99 for 3GB of data•$49.99 for 6GB of data•$79.99 for 12GB of data•$10/GB overage charges

Connectivity – Mobile Citizen•For only $120/year per account, plus hardware costs, Mobile Citizen will provide a school or nonprofit organization with super fast mobile Internet.

•You choose the modem solution that best fits your needs.

•All connections include unlimited data usage, no download speed cap and upload speeds to 1.0 Mbps.

Productivity Apps

•Quickoffice Pro HD•Pages (Apple)•Office² HD•Documents To Go®

Premium - Office Suite

Google Docs

• Google Docs is available as an app on your Android tablet. With this app, you can access and edit your docs without having to use your browser.

Android Apps – Office Suite Pro• Supports MS Office Word, PowerPoint, and

Excel• Also PDF, EMI, and ZIP file formats• Connects to remote sites such as Google Docs

Dropbox

Dropbox

iPad Apps for Lawyer• Black’s Law Dictionary

iPad Apps – Exhibit A • Trial Pad• Easily import all your

documents and media• Supports images, PDFs

and .mov video files• Move, rename and

delete documents with one touch

• Present documents using VGA adaptor

• Fast one-touch toolbar• Pan, zoom, highlight, use

color pens or laser pointer tool

iPad App – Trial Pad

iPad Apps – Law Stack

• LawStack comes preloaded with the following:

• US Constitution• Federal Rules of Civil Procedure• Federal Rules of Criminal

Procedure• Federal Rules of Appellate

Procedure• Federal Rules of Evidence• Federal Rules of Bankruptcy

Procedure

iPad and Droid Apps - Evernote

iPad App – Air Display

iPad App - Penultimate

Penultimate gives you the fast, tactile gratification of writing on paper, with digital power and flexibility. Take notes, keep sketches, or share your next breakthrough idea -- in the office, on the go, or home on the sofa.

iPad App – Dragon Dictation

• Dragon Dictation 2.0 is an easy-to-use voice recognition application powered by Dragon NaturallySpeaking that allows you to easily speak and instantly see your text content for everything from email messages to blog posts on your iPad™, iPhone™ or iPod touch™.

Android App - FlexT9

• FlexT9 uses a unique four-in-one virtual keyboard design that enables you to seamlessly switch between the input modes you use most - Speak. Trace. Write. Tap.

• FlexT9 includes Dragon Dictation.

Legal Research - WestlawNext

All the same WestlawNext features, customized for the iPad•Run searches with WestSearch and filter the results•Add notes and highlighting to documents•Save and view documents offline•Access research history, favorites, and frequently used content•Browse content•Organize folders

Legal Research – Lexis Advance• Integrated results from the open

Web: Users can search the open Web along with content from the LexisNexis® services simultaneously.

• Workplace Carousel: A visual and intuitive carousel interface enables the user to store search history, save recent and favorite filters, access work folders, set up alerts and access customer service.

• Legal Issue Trail: LexisNexis intelligence helps users find and cite connections between cases that may not be obvious, ensuring that research is complete.

• Mobile access: Users can access Lexis Advance on the go via mobile browser or through native Apple® iPhone® and iPad® applications.

Remote Connections - Skype• Device to device – free• Land lines and mobiles phones from 1.2¢ per minute• Supports video

Remote Meetings

• Skype• GotoMeeting• WebEx• Fuze Meetings• Facetime

Remote Access

Jump Desktop (Remote Desktop)SharePlus: SharePoint Mobile Client SplashtopCitrix ReceiverLogMeIn Ignition

iPad/Tablet Limitations

• Track changes

• OCR

• Others?

Security on iPad

• iPad data is encrypted automatically

• Erase Data feature after ten attempts to enter passcode

Protect Your Tablet – The Basics

• Set a passcode• Activate auto-lock• Limit passcode attempts• Know your apps

More Security Tips

• Set up a tablet location service• Password protect documents• Use a VPN

Consumerization of IT

• More users are bringing in their own devices, mainly smartphones and tablets

• Users expect these devices to be usable in the workplace

Benefits

• Better technology + technology ownership• Employees with tablets are often top

contributors• Potential for improved work-life balance

How to Respond

• Develop new policies and IT skills to support tablets

• Train users on adopting better security practices so that the firm's data is protected

How to Respond - Outsource

• Look to enterprise cloud solutions for email, calendaring, document management and other functions

• Consider a web-based case management system that can be accessed through the browser and hosted off-premise

Ethics 20/20

ABA commission covering a broad range of issues affecting the practice of law, including client confidentiality and lawyers' use of new

technologies.

Two Proposals

• Comprehensive Website

• Model Rules Changes

Model Rule 1.6

•Rule 1.6 Confidentiality of Information

•(a) A lawyer shall not reveal information relating to the representation of a client unless the client gives informed consent, the disclosure is impliedly authorized in order to carry out the representation...

•(c) A lawyer shall make reasonable efforts to prevent the unintended disclosure of, or unauthorized access to, information relating to the representation of a client.

Factors• The sensitivity of the information

• The likelihood of disclosure if additional safeguards are not employed

• The cost of employing additional safeguard

• The difficulty of implementing the safeguards

• The extent to which the safeguards adversely affect the lawyer’s ability to represent clients (e.g., by making a device or important piece of software excessively difficult to use)

What It All Means

Recent State Ethics Opinions

• North Carolina

• Pennsylvania

North Carolina• [A] law firm may use SaaS if reasonable care

is taken to minimize the risks of inadvertent disclosure of confidential information and to protect the security of client information and client files. A lawyer must fulfill the duties to protect confidential client information and to safeguard client files by applying the same diligence and competency to manage the risks of SaaS that the lawyer is required to apply when representing clients.

Pennsylvania

• Yes. An attorney may ethically allow client confidential material to be stored in “the cloud” provided the attorney takes reasonable care to assure that (1) all such materials remain confidential, and (2) reasonable safeguards are employed to ensure that the data is protected from breaches, data loss and other risks.

Resources

• iPad at Work – by David Sparks– Includes 24 chapters of app recommendations, tutorials,

workflows, and advice

• iPad for Business www.apple.com/ipad/business• App Advice - http://appadvice.com• iPad in One Hour for Lawyers – by Tom Mighell

–Also iPad for Lawyers Blog at: http://ipad4lawyers.squarespace.com

–Podcast http://bit.ly/ipadsforlawyers

Resources Cont’d•Office Suite Pro - http://www.mobisystems.com/android_office/

•Trial Pad - www.trialpad.com

•Exhibit A - http://lecturaapps.com/

•Evernote - http://www.evernote.com/

•Air Display - http://avatron.com/apps/

•Penultimate - http://www.cocoabox.com/penultimate

•Westlaw Next - http://store.westlaw.com/westlawnext/useit/mobile/ipad.aspx

•Lexis Advance - http://www.lexisnexis.com/newlexis/advance/

•MobileCitizen - http://mobilecitizen.org/service-plans-equipment