introduction to the online system for reflections mary pat king, director programs &...

Introduction to the Online System for Reflections

Mary Pat King, DirectorPrograms & Partnerships

Ethan Clark, ManagerArts in Education

National PTA Reflections WinnerConrad Channell

Presenter: Ethan Clark National PTA Arts in Education Manager

Today’s Objective: To introduce and review the

Reflections Online Process for Council, District, & Region Leaders

GoToWebinarTools to Help You Participate

Agenda1. DEMO: Online System– Access (all users)– Registration Process• Council/District/Region PTA Registration• Local PTA Registration

– Student Entry Process (For Local PTAs)– Student Advancement (For Councils)

2. Review Step-by-Step Process and Q&A

ACCESS ONLINE SYSTEMpta.org/reflections

Create an Account

Access

Click “Sign Up”

Create an Account• Enter your Full Name and Email• Create a Password• Select the Category:

– Local PTA Unit– PTA District/Council/Region– State PTA

• Enter Access Code: The Magic of a Moment

Click “Register”Click “Register”

Access

Confirmation Email

Registration Process

Click on Link in your Email Click on Link in your Email

Want to create a new submission?

• Category:Local PTA Unit OR

Council/District/Region• Access Code: The Magic of a Moment

Click “Get Started”

REGISTRATION PROCESS

•Local PTA Registration Process

•Council/District/Region PTA Registration Process

Registration Process

Summary Page

Register PTARegister PTA

Add Student WinnersAdd Student Winners

Registration Process

Register Your PTA

Click PTA Registration Form

Click PTA Registration Form

Local &Council PTA Registration Process

• *Enter your 8-digit PTA identification number

This will feed the correct PTA registrations and student entry information to the next round.

Registration Process

Don’t know your PTA ID Number? You can find it by clicking on our look-up tool.

Registration Process

Still can’t find your PTA?

Check your ID and enter it again.If you repeatedly have this problem,

email reflections@pta.org or call 703-518-1200 And ask for “Reflections.”

We will facilitate a solution!

Registration Process

• *Enter your PTA Information

• Enter your School Information (including principal contact info)

Registration Process

Click “Next”

Local PTA Registration Process Continued

• Enter total school enrollment

• Check all grade divisions in Reflections Program

• Student participation by division and arts category– If no students enter “0”

Registration Process

Click “Next”

• How do you celebrate? Select all that apply. – Public Announcements – School Events – Community-wide Events– PTA Meetings – School Board Meetings– Other (open field for text)

Registration Process

Click “Submit”

Click “Back to Submissions” and Input Student Winners

Download your responses here

Registration Process

Click to View, Edit, & Download

Your forms

Local PTA Registration Complete!

Next Steps

Facilitate student entry process:• Student ages 18 and over

• Parents/guardians of students under age 18

• PTA volunteers with signed paper student entry forms

Follow your District & State Guidelines to send artwork.

Registration Process

Council/District/Region Registration Complete!

Here are your next steps:

Follow the guidelines to send artwork.Download and save/print a PDF of your registration now or come back when you’re ready.Start Online Process for Advance Student Winner

Registration Process

STUDENT ENTRY PROCESS

Enter only local student winners who advance to

next round of competition.

PTA Registration Summary Page

Click “Add Student Winners”Click “Add Student Winners”

Student Entry Process

Add Student Entries Manually Enter the name and email address for the person completing each Student Entry Form•Applicant age 18+ •Parent/Guardian• PTA Volunteer (with signed paper form)

Click “Submit”Click “Submit”

Student Entry Process

Once you’ve added the contact info, you will see a new tab called “Your Users”

Import Student Entries from .CSV (Excel)

Template .CSV file will be shared with State PTAs

Student Entry Process

Browse your computer for filethen click “Import”

Browse your computer for filethen click “Import”

Email Request for Student EntryGreetings from PTA!

You are invited to complete an online student entry form for a student that is advancing to the next round of the National PTA Reflections contest. To officially move to the next round, we will need you to fill out a simple student entry form at: <insert unique link>.

This process should take about10-15 minutes. You will need your PTA’s ID number. Request this information from your local PTA Reflections contact or look it up here: http://pta.org/jp_find_your_pta.html.

Thank you for your contribution to this nationwide arts education program!

Best regards,PTA

Student Entry Process

Click to complete student entry formClick to complete student entry form

Student Entry Form

Student Entry Process

Click on Student Entry FormClick on Student Entry Form

More than one student entry form can be submitted per account.

Example:•Bob won in two categories•A dad has two children who are advancing to next round•A PTA volunteer is submitting entries for all student winners

Complete Student Entry Form OnlineUse student’s paper Local PTA Student Entry Form as a guide

Transfer Information from paper to onlineTransfer Information from paper to online

Student Entry Process

Electronic Signature

Check the field that best describes you•Applicant age 18+ •Parent/Guardian• PTA Volunteer (with signed paper form)

Type in Your NameType in Your Name

Student Entry Process

Receive email confirmations when student entries are completed.

Follow the District & State guidelines for sending artwork to the next round.

Student Entry Process

Local Next Steps

Student Advancement(Councils, Districts, & Regions)

• View Student Submissions• Advance Your Student Winners• Download & Print Student Submissions

Student Advancement

Summary Page

Register PTARegister PTA

Advance StudentsAdvance Students

Council & District Student Advancement

Council & District Advance Your Student Winners

• Select “Yes” for each winning student from your pre-populated list

• Once you have clicked “Yes” to each student winner, they are saved in the system

Student Advancement

Can’t ViewYour Student Submissions?

• No Local PTA Registrations or student entry forms have been submitted prior to the last 48 hours. Check back in 24-48 hours.

• If you know a Local PTA has submitted a registration and you do not see it within 24-48 hours from now, contact reflections@pta.org or 703-518-1200 and ask for “Reflections.”

Student Advancement

Communicate with the next round.

Follow the State guidelines for sending artwork to the next round.

Student Entry Process

Council/District Next Steps

Once your student entry forms are complete, this information is forwarded to the next round!

Thank you, Online Process Complete!

Please allow 24-48 hours for your Registration and Student Entry information to process.

Need more help?Get Registration Links from your District PTA

Refresher Webinars: PTA Council/District/Region October 10 10am PTOctober 24 7pm PTNovember 14 10am PTNovember 28 4pm PTDecember 12 10am PT Refresher Webinars: Local PTA Units October 11 10am PTOctober 25 7pm PTNovember 15 10am PTNovember 29 4pm PTDecember 13 10am PT

Lily Meza "Growth of Diversity"

8th GradePioneer Junior High School

5th District

National PTA Reflections(800) 307-4PTA (4782)

reflections@pta.orgwww.PTA.org/reflections