introduction to office 365 january 2014 presenter: michael miller

Introduction to Office 365

Introduction to Office 365January 2014

Presenter: Michael Miller

Introduction to Office 365

Topics Covered

What is Office 365?

Office 365 Project Overview

Outlook Web App & Logon Process

Training Resources

Questions?

Introduction to Office 365

What is Office 365?

Office 365 is a subscription-based online version of the Office platform that pairs web-based Office applications with cloud storage (provided by OneDrive for Business)

OneDrive for Business is similar to Dropbox or Google Drive

Introduction to Office 365Office 365 Project

OverviewOffice 365 will be integrated into the Enterprise Messaging Service as a hybrid deployment.

On-site and off-site (cloud-based) services will coexist

Implementation will be transparent to the user regardless of the version of Exchange their department is currently using

Introduction to Office 365Office 365 Project

OverviewITS is implementing various cloud-based services and believes we can provide greater services for less or the same cost.

In addition to Office 365:

Google Apps for UCLA

Box.com

INSiders article: http://ucla.in/LaVKu0

Introduction to Office 365

Migration Timeline

December 2013:

Infrastructure Services

Training Center

January 2014:

Remaining IT Services staff:January 29 - February 15, 2014

Introduction to Office 365

Office 365 Components

All components are cloud–based:

OneDrive for Business

Office Web Apps (Word, Excel, Powerpoint, OneNote, Excel Survey)

Sharepoint 2013

Outlook/Exchange (Email, Calendar, Contacts, Tasks)

Introduction to Office 365What is OneDrive for

Business?OneDrive for Business is cloud storage for the workplace

Users can store, sync, and share files across multiple devices with ease and security

Introduction to Office 365

Office Web Apps

Includes: Word, Excel, PPT, OneNote, Excel Survey

Files browsed within OneDrive for Business will prompt user to select a local desktop or Office Web App version

Office Web Apps are browser-based versions of Office applications that have fewer features than the full desktop versions

Introduction to Office 365

Why use Office Web Apps?

Can retrieve and edit your documents from anywhere you have internet access

A seamless transition to corresponding desktop versions of Office is provided

Can collaborate with other users on documents using Office Web Apps

Introduction to Office 365

Sharepoint 2013

Sharepoint 2013 will be activated, however, current sites will NOT be migrated to the cloud-based version

Sharepoint 2013 is being activated to enable OneDrive for Business allowing for easier use of Office Web Apps

Introduction to Office 365

Lync

Current users will still be able to use Lync 2010

Introduction to Office 365

Outlook Email

Outlook will not change in terms of overall functionality — the user experience will be the same as previous versions of Outlook

Outlook 2003 is not supported

Introduction to Office 365

Changes to Email

There are a few important changes you need to be aware of…

Introduction to Office 365

Mailbox Quotas

Mailbox quota is increasing to 50 GB

Previously the quota was around 2 GB

Introduction to Office 365

Message Size Limits

Maximum message size (text + attachments) is now 25 MB rather than 35 MB

To ensure smooth migration, emails larger than 25 MB need to be deleted or stored locally or on a network drive

If not addressed messages won’t migrate and will not be recoverable

Introduction to Office 365

Mailbox Rules

Mailbox rules should migrate successfully - however we suggest you back them up!

Users will need to recreate them manually or export/import these rules

We have provided instructions on how to do this - see the Office 365 link on the EM webpage

Introduction to Office 365

File Sending Limits

Exists to discourage users from sending unsolicited bulk emails.

max of 10,000 recipients per day

max of 500 recipients per email

NOTE: for issues, please contact IT Services Client Support at (310) 825-8000

Introduction to Office 365

Anti Virus & Anti Spam

We will continue to use current AV/AS solutions (i.e. Barracuda)

After all of IT Services is migrated, we expect to switch to solutions integrated within Office 365

Introduction to Office 365

Logon Process

The logon process for Outlook and Outlook Web App will be slightly different.

When prompted for a username, users need to enter it in the following format:

mmiller@ad.ucla.edu

Introduction to Office 365Logging on to Outlook

Web AppGo to: http://www.em.ucla.edu

Click on the Office 365 link located in the lower left of the navigation menu:

Introduction to Office 365Logging on to Outlook

Web AppClick the link listed under the Outlook Web App section:

https://outlook.com/owa/ad.ucla.edu *

* This URL is subject to change in the future

Introduction to Office 365Logging on to Outlook

Web AppEnter your User name and Password then click on the Sign In button:

Introduction to Office 365

Set Your Time Zone

When you first access Outlook Web App you’ll need to select your Time zone and then click on save:

Introduction to Office 365

Outlook Web App

Introduction to Office 365Outlook Web App (OWA)

linkIf you forget to login via the Office 365 link you can always use the Outlook Web App (OWA) link.

Note: you will have to enter your login credentials twice.

Introduction to Office 365Outlook Web App (OWA)

linkGo to: http://www.em.ucla.edu

Click on the Outlook Web App (OWA) link located at the top left of the navigation menu:

Introduction to Office 365Enter Credentials and Sign

InEnter your User name and Password then click the Sign In button:

Introduction to Office 365

Follow Re-direct Link

Click on the link provided on the next webpage:

Introduction to Office 365Enter Credentials and Sign

InOnce again, enter your User name and Password then click on the Sign In button:

Introduction to Office 365

Outlook Web App

Introduction to Office 365

Hands on Training

Hands-on training sessions in the form of a short demo of the Outlook Web App and an open lab will be provided by the IT Services Training Center

Specific dates and details about these sessions will be shared at a later date

Introduction to Office 365

Training Resources

The EM Training & Resources webpage will be updated to include Office 365 related Tutorials:

http://www.em.ucla.edu/office_365.aspx

Introduction to Office 365

Need Assistance?

For assistance with Office 365-related issues or questions please contact:

IT Services Client Support(310) 825-8000

Introduction to Office 365

Questions?